Bilingual Admin Assistant - Dispatch & Logistics

AppleOne Employment Services; San Bernardino (CA); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Paid sick leave

Job summary

AppleOne Employment Services in San Bernardino, CA is seeking a Bilingual Administrative Assistant to support daily office and dispatch operations in a fast-paced trucking environment. You will handle data entry, document management, scheduling, phone communications, and dispatch support while collaborating with drivers, contractors, vendors, customers, and field teams.

The role emphasizes accuracy, reliability, and proactive communication as you help keep operations moving smoothly in a dynamic

Qualifications

• Support daily administrative operations, including calls, scheduling, data entry, filing, scanning, and document management.
• Assist with dispatching drivers, coordinating schedules, and tracking job assignments in a busy transportation setting.
• Communicate clearly with drivers, contractors, field employees, vendors, customers, and office staff.
• Maintain accurate records and follow up on paperwork, missing documents, and required information.

Responsibilities

• Manage incoming and outgoing phone calls professionally and respond to inquiries in a timely manner.
• Communicate with drivers, truckers, contractors, construction crews, vendors, customers, and internal team members.
• Assist with dispatch support, driver coordination, scheduling, job tracking, deliveries, pickups, and operational updates.
• Enter, update, scan, file, and maintain accurate information in company systems, databases, and transportation documents.
• Follow up on missing paperwork, required documentation, and information needed to keep daily operations on track.
• Provide general administrative support to office and field teams while maintaining a positive and professional attitude.

Skills

Bilingual English/Spanish

Administrative support

Data entry

Phone handling

Tools

Microsoft Office

Job description

AppleOne Employment Services in San Bernardino, CA is seeking a Bilingual Administrative Assistant to support daily office and dispatch operations in a fast-paced trucking environment. You will handle data entry, document management, scheduling, phone communications, and dispatch support while collaborating with drivers, contractors, vendors, customers, and field teams.

The role emphasizes accuracy, reliability, and proactive communication as you help keep operations moving smoothly in a dynamic