Bids Representative I - Westlake, OH

SiteOne Landscape Supply; Westlake (OH); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

Paid Time Off

Paid Holidays

DailyPay available

401k with company match

Tuition Reimbursement

Life Insurance

Job summary

SiteOne Landscape Supply in Westlake, Ohio, is seeking a Bids Representative to manage government bid responses and documentation. You will coordinate across sales, operations, and compliance to ensure timely and compliant bid submissions.

The role involves organizing bid packages, maintaining registrations, and handling post-bid follow-up to support future opportunities. A strong eye for detail and MS Office proficiency are essential.

Qualifications

• High school diploma or equivalent required.
• 1–3 years experience in or knowledge of irrigation and landscape supplies; government bidding exposure preferred.
• Proficient MS Office skills; experience with electronic bidding portals preferred.

Responsibilities

• Research, interpret, prepare, and submit responses to government and municipal IFB/RFB/RFP solicitations, ensuring submissions are accurate and timely.
• Gather and organize bid documents, including specifications and addenda.
• Prepare bid packages and ensure audit-ready records for postings and submissions.
• Complete bid bonds, insurance certificates, and other compliance documents.
• Coordinate across field sales, branch teams, and compliance to resolve bid questions and pricing issues.
• Maintain vendor registrations and prequalification documentation to stay eligible bidders.
• Post-award follow-up to obtain bid results and competitive information.

Skills

Attention to detail

Team collaboration

Time management

Analytical skills

Customer service

MS Office

Education

High school diploma or equivalent

1–3 years bidding/irrigation experience

Tools

MS Office

Electronic bidding portals

Job description

Company Overview

Bids Representative - Westlake, Ohio

SiteOne Landscape Supply is the largest national distributor of landscaping products across the United States and Canada. As a leading supplier of wholesale goods for green industry professionals, we have a long history of serving those who design, build, and maintain outdoor spaces – from lawns and gardens to golf courses, sport fields and more. We pride ourselves on knowing our customers and their business better than anyone else and providing them with a one-stop shop of extensive inventory covering irrigation, lighting, turf and landscape maintenance, hardscapes, nursery, and pest control supplies.

At SiteOne, we are passionate about delivering an outstanding customer experience and will stop at nothing to help our customers win. We know that our associates are the key to this success, and our commitment to the SiteOne DNA and support for our associates through development programs, benefits, and perks align with our vision to "Be a Great Place to Work for Our Associates". We foster a culture of safety, teamwork, and continuous improvement. With over 700 locations and exciting expansion ahead, now is the perfect time to join SiteOne and grow Stronger Together™!

Position Overview

• Research, interpret, prepare, and submitresponses togovernment and municipal IFB, RFB, and RFP solicitations, ensuring submissions are accurate, complete, responsive, and submittedin accordance withbid opening deadlines and requirements.
• Gather, review, and organize biddocuments,includingspecifications, special provisions, and addenda, to ensure full understanding of scope and compliance requirements.
• Print, organize, and stage bids by due date for the department, ensuring bid packages are properly prepared, prioritized, and available to support an orderly workflow andtimelysubmission.
• Completebidbond,insurancecertificate,and other compliance-related documentationin accordance withpublic‑sector solicitation and contractual requirements.
• Prioritize and manage multiple bids simultaneously by due date, complexity, and bid opening time whilemaintainingstrict adherence to public‑sector procurement timelines.
• Monitor mail, email, procurement portals, and bid platforms toidentifysolicitations, addenda, awards, purchase orders, and post‑bid communications.
• Communicate andwork collaboratively with field sales, branch teams, and internal stakeholdersto resolvescopequestions, product availability, substitutions, pricing, and bid compliance issues.
• Maintain, update, andsubmitvendor registrations, applications, renewals, and prequalification documentation to ensure SiteOne Landscape Supplyremainsaneligible and qualified bidder.
• Conduct post‑award and post‑bid follow‑up to obtain award notifications, bid tabulations, and competitive information to support future government and municipal bids.
• Prepare, scan, file, collate, and index bid records and supporting documentation to ensure audit‑ready retention and retrievability.

Skills and Knowledge

• High levelof attention to detailwith the ability toidentifyomissions, compliance risks, and instruction deviations.
• Ability towork effectively in a team‑oriented environment, coordinating across sales, operations, and compliance functions.
• Strong organizational and time‑management skills to managedeadline‑driven public‑sector bids.
• Understanding ofpurchasingand inventory management philosophies.
• Analytical skills and math aptitude combined with excellent customer service and communication skills.
• Proficient computer skills, including MSOffice;experience with electronic bidding portals preferred.

Education & Experience

• High school diploma or equivalent.
• 1 to 3 years of experience in or strong working knowledge of irrigation and landscape supplies; exposure to government or municipal bidding preferred.

Compensation & Benefits:

• Competitive Compensation
• Medical, Dental and Vision plans
• Paid Time Off, Paid Holidays
• DailyPay available!
• 401k with company match
• Tuition Reimbursement
• Lucrative Associate Referral Program
• Company Apparel and Work Boot Vouchers
• Opportunity for Advancement
• Paid Training and Business Certifications Available
• Free Counseling Services/Employee Assistance Program
• Life Insurance and Short- and Long-Term Disability Insurance
• Product Discounts
• Most Branches never work Sundays!

SiteOne Landscape Supply is strongly committed to providing equal employment opportunities for all associates and all applicants for employment. All employment decisions at SiteOne-including those relating to hiring, promotion, transfers, benefits, compensation, placement, and termination-will be made without regard to race, color, national origin, genetic information, creed, sex, sexual orientation, gender, gender identity, religion, age, veteran status, uniform service, pregnancy, disability, or any other factor protected by applicable law.

If you are ever unsure whether a message is really from SiteOne, here’s how to protect yourself from recruiting scams:

• SiteOne will never ask for payment, sensitive personal info, or documents over email, messaging apps., or interviews
• All SiteOne job openings and updates will be posted on our official careers page: https://careers.siteone.com/
• SiteOne job related emails will be sent with a @siteone.com. All other variations are likely fraudulent.
• You can always reach our SiteOne team directly at [e-mail] to confirm

Starting pay will depend on factors such as location and experience, and will always meet or exceed applicable state and local minimum wage laws.