Bidding Coordinator

DEPCOM Power, Inc; Scottsdale (AZ); On-site; USD 58,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible spending and health savings

Life insurance

Disability

Retirement

Paid vacation/time off

Educational assistance

Infertility assistance

Paid parental leave

Adoption assistance

Job summary

DEPCOM Power, Inc. seeks a Bidding Coordinator to support Business Development, Bidding and Estimating, and Pre-Construction teams in Scottsdale, AZ.

You will coordinate bid administration, kickoff activities, RFP workflows, and proposal deliverables to ensure compliant, timely submissions. In this role, you will help maintain bid-stage visibility, prepare materials for internal and external calls, manage data rooms, and track action items with cross-functional teams to drive successful pursuits

Qualifications

• Proficient with Microsoft Office applications (Excel, Word, Outlook, PowerPoint).
• Experience using project management, document control, bid management, or collaboration platforms (e.g., Procore, SharePoint, Smartsheet).
• Experience coordinating fast-moving schedules, meetings, deliverables, and follow-up actions under deadlines.
• Experience managing multiple projects or pursuits across business development leads, estimators, project delivery stakeholders, and external bid participants.
• Ability to quickly learn new software applications.
• Experience delivering communications tailored to diverse audiences (internal stakeholders, external partners, customers).

Responsibilities

• Support Business Development, Bidding and Estimating, and Pre-Construction with proposal creation, customer submissions, subcontractor RFP coordination, and bid-stage administration.
• Schedule and coordinate internal Strategy Meetings, Kick-Off presentations, Labor Strategy Meetings, and related pursuit meetings for new opportunities.
• Coordinate deliverable checklists and assemble comprehensive proposals.
• Support the Bidding and Estimating Team on external customer calls by preparing materials, capturing follow-up items, and coordinating post-call updates as needed.
• Manage project data rooms, bid logs, and document-control systems to keep pursuit information organized and accessible to stakeholders.
• Collaborate with internal teams by documenting live meeting notes, tracking action items, updating the Project Fact Sheet, and maintaining bid-stage visibility.
• Support subcontractor RFP compliance by tracking partner interest, decline-to-bid notes, replacement partners, bid submissions, required documents, and ad-hoc reporting throughout the RFP process.

Skills

MS Office suite

Schedule coordination

Stakeholder communications

Multi-project management

Learning new software

Tools

Procore

SharePoint

Smartsheet

Job description

Your Job

As a Bidding Coordinator, you will play a vital role in supporting Business Development, Bidding and Estimating, and Pre-Construction teams by coordinating bid administration, opportunity kickoff activities, subcontractor RFP workflows, proposal deliverables, and bid-stage accountability for DEPCOM Power. Your contribution will help ensure that customer proposals and subcontractor bid packages are organized, compliant, timely, and supported by clear project information, action tracking, and stakeholder alignment.

This role will be in our Scottsdale, AZ office and is not eligible for VISA Sponsorship.

Our Team

You will be part of the pre-construction team supporting Business Development , Bidding and Estimating, Project Delivery, PDE, Precon, and RFP Specialist partners. The team is dedicated to expanding DEPCOM Power's presence in the solar and energy storage market by creating disciplined bid processes, clear project information, compliant proposals, and well-coordinated subcontractor engagement. We thrive on collaboration, innovation, accountability, and a commitment to excellence in providing cost-effective solar and energy storage solutions.

What You Will Do

• Support Business Development, Bidding and Estimating, and Pre-Construction with proposal creation, customer submissions, subcontractor RFP coordination, and bid-stage administration.
• Schedule and coordinate internal Strategy Meetings, Kick-Off presentations , Labor Strategy Meetings, and related pursuit meetings for new opportunities.
• Coordinate deliverable checklists and assemble comprehensive proposals.
• Support the Bidding and Estimating Team on external customer calls by preparing materials, capturing follow-up items, and coordinating post-call updates as needed .
• Manage project data rooms, bid logs, and related document-control systems to keep pursuit information organized, current, and accessible to internal stakeholders.
• Collaborate heavily with internal teams by documenting live meeting notes, tracking action items, updating the Project Fact Sheet, and maintaining bid-stage visibility throughout the pursuit.
• Support subcontractor RFP compliance by tracking partner interest, decline-to-bid notes, replacement partners, bid submissions, required documents, and ad-hoc reporting throughout the RFP process.

Who You Are (Basic Qualifications)

• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Experience using project management, document control, bid management, or collaboration platforms such as Procore, SharePoint, Smartsheet, or similar systems.
• Experience coordinating fast-moving schedules , meetings, deliverables, and follow-up actions under deadline constraints.
• Experience managing multiple projects or pursuits across business development leads , estimators, project delivery stakeholders, and external bid participants .
• Experience quickly learning new software applications.
• Experience developing and delivering communications tailored to diverse audiences, including internal stakeholders, external partners, and customers.

What Will Put You Ahead

• Experience succeeding in a fast-paced environment.
• Three to five years of professional experience in a bidding coordinator or similar role.
• Experience in the energy or construction industries with an emphasis in preconstruction, subcontracting, procurement, or proposal coordination activities.
• Experience leveraging AI tools to work more efficiently.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here .

Who We Are

As a Koch Engineered Solutions company, DEPCOM Power is a leading energy solutions partner for the utility solar and broader energy industries, providing project development support, engineering, procurement and construction, energy storage, repowering and operations and maintenance services. Our highly skilled team of conventional and renewable power industry experts work to deliver the lowest cost of energy and the highest rate of return.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

• medical
• dental
• vision
• flexible spending and health savings accounts
• life insurance
• ADD
• disability
• retirement
• paid vacation/time off
• educational assistance
• infertility assistance
• paid parental leave
• adoption assistance

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify.