Bid/Proposal Writer Transit

Flowbird Group; California (MO); On-site; USD 50,000; Full time

Job summary

A leading company in the transportation software sector seeks a Bid/Proposal Writer to join their dynamic team on the West Coast. This role involves coordinating proposal activities, writing compelling content, and ensuring timely submissions. The ideal candidate will have strong writing and communication skills, along with a background in proposal writing, to effectively support the Transit Business Unit. A comprehensive benefits package is offered after 30 days of employment, including medical, dental, vision, and a 401k plan.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k Plan with Company Matching

Life Insurance

Short Term Disability

Long Term Disability

Generous Paid Time Off

Qualifications

• 2+ years experience as a proposal writer or technical writer.
• Experience in the transit market is strongly desired.

Responsibilities

• Coordinate proposal preparation activities and ensure timely submissions.
• Write and edit proposal content while maintaining clarity and quality.
• Collaborate with departments to gather necessary information for proposals.

Skills

Writing

Communication

Project Management

Education

Bachelor's degree in Business

Bachelor's degree in Communication

Tools

Adobe Acrobat

Microsoft Office

Google Suite

Job description

We are looking to add to our dynamic team a Bid/Proposal Writer for the West Coast. In this role, you will be supporting our Transit BU.

Our ideal candidate has a strong background in proposal writing working with sales and marketing teams. In addition, you will bring excellent writing, communication, and project management skills to develop compelling proposals that align with our clients' needs and company guidelines.

What will you do?

• Coordinate all activities needed to prepare and submit proposals, following the established company proposal development processes and procedures;
• Ensure that RFPs are assessed and responded to on time and to the quality expected, in accordance with the company’s proposal development process;
• Create RFP summaries and proposal outlines based on RFP documents.
• Liaise and work with the relevant departments across the business units as required to gain the subject matter expert input;
• Write proposal content while incorporating information from source documents such as technical specifications, procedure and policy documents, and other sources of information, previous proposals as well as inputs from others. This includes editing the document for clarity, grammar, spelling, flow, style and consistent use of terms, titles, etc.;
• Complete all required forms that will be included with a proposal;
• Ensure all RFP clarifications are assessed and responded to pro-actively during the RFP lifecycle;
• Produce, package and ship/send printed and digital copies of proposals, in accordance with the RFP instructions, ensuring on-time delivery;
• Properly file/archive proposals and the related proposal preparation files in accordance with established practices;
• Update the bid library, to include the required content for future bids and keep this library up to date. This includes collecting information, developing and maintaining company customer profiles/reference contacts for inclusion in proposals; and
• Maintain and update company performance statistics and other relevant metrics for inclusion in proposals.
• Collaborate with document requestors (e.g. sales, project management, support services, etc.) to define the scope and content of the requested document;
• Write document content while incorporating information from source documents such as technical specifications, procedure and policy documents, and other sources of information. Including editing the document for clarity, grammar, spelling, flow, style and consistent use of terms, titles, etc.;
• Manage the review of the document by the relevant subject matter experts and obtain their approval before finalizing the document; and
• Prepare the document for publication and publish, as may be required.
• Superior writing, grammar and vocabulary skills;
• Strong knowledge of information technology concepts and systems;
• Demonstrated pre-planned and structured approach to completing assignments;
• Effective communication with all levels within the company as well as public officials; and

Education/Experience:

• Bachelor's degree in Business, communication or related field;
• 2+ years experience and success as a proposal writer or a technical writer.
• Advanced user of Adobe Acrobat, Microsoft Office and Google Suite;
• Experienced presenting in front of a crowd;
• Experience in the transit market, strongly desired; and
• General knowledge and understanding of Business to Government (B2G) formal tendering processes, specifically as applied to local and state government organizations.

What you can expect from us!

Our employees are offered a comprehensive benefit package after 30 days of employment. We offer medical, dental, vision; both a non contributory and contributory plan, plus affordable voluntary benefits. In addition to all of that, we offer a 401k plan with company matching contributions, the company provides a life insurance policy, short term and long term disability and generous paid time off.

EEO Statement: Flowbird provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local law

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Industries

  Transportation Programs and Software Development

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