BID Proposal Specialist

Mayo Foundation for Medical Education and Research; Rochester (MN); On-site; USD 67,000 - 101,000; Full time

Benefits offered by this job

Medical benefits

Dental coverage

Vision plan

Pre-tax savings (HSA/FSAs)

Retirement plan

Job summary

Mayo Clinic is seeking a detail-oriented professional to coordinate the proposal process from initiation through handoff, ensuring all deliverables are met and data are accurately tracked. The role involves working with multiple internal teams to maintain bid quality, prepare client-facing materials, and ensure smooth operation of proposals in U.S.

and international territories. Minnesota residency is preferred; this is an exempt, full-time position with a 80-hour/pay period and standard

Qualifications

• Associate's degree and 3 years business or education related experience.
• OR Bachelor's degree and 1 year of business or education related experience.
• Attention to detail, accountability and ownership of projects.
• Ability to work in a team environment.
• Candidate must be solution-focused, possess excellent communication, and organizational skills.
• Adept at managing several projects or tasks simultaneously, and the ability to exercise appropriate judgement when prioritizing projects.
• Project management experience, especially in a fast-paced environment, is preferred.
• Strong knowledge of Excel, including the ability to manage, manipulate, and formulate various spreadsheets, data, graphs, and pivot tables.
• Familiar with CRM databases and online communications tools.
• Preferred candidate will reside in Minnesota.

Responsibilities

• Coordinates the proposal process from initiation to handoff to customer, tracking deliverables.
• Maintains bid metrics and data repositories; presents to leadership monthly.
• Creates and facilitates client-facing materials within a cross-functional team.
• Ensures quality of MCL bids, RFPs, and other marketing tools/communications.
• Manages documents related to operations in U.S. and international territories.
• Collaborates with teams for continuous process improvement and alignment of departments.

Skills

Attention to detail

Team collaboration

Communication

Organizational skills

Project management

Excel

CRM software

Online communications tools

Education

Associate's degree

Bachelor's degree

Tools

Excel

MS Word

Outlook

Adobe Acrobat Pro DC

CRM Database

Zoom/Teams

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans– to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical:Multiple plan options.
• Dental:Delta Dental or reimbursement account for flexible coverage.
• Vision:Affordable plan with national network.
• Pre-Tax Savings:HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Coordinates MCL proposal process through entire lifecycle (from initiation, to hand off to customer, to gathering metrics); Planning, coordinating deliverables, and responsibilities across all MCL team members. Works with internal teams for maintaining bid metrics, which supply multiple data repositories and are utilized and presented to leadership monthly. Creates and facilitates communications and client facing materials within a cross-functional team in support of securing and maintaining MCL business relationships. Responsible for facilitating projects and ensuring quality of MCL bids, RFPs, and other marketing tools/communications. Manages delivery, file retention, and organization of key documents related to successful operations in U.S. and international territories. Collaborates with multiple teams for continuous process improvement in support of advancing MCL’s business and value propositions. Ensures continuity between MCL marketing, contracting, pricing, and field staff to provide an integrated client-facing proposal. Communicates project updates and information to all project team members utilizing multiple communication channels. In support of the third-party billing committee, prepares financial data for committee review and analysis. Demonstrates ability to prioritize and facilitate competing objectives while communicating information in clear and unambiguous terms to internal teams, field staff, and leadership.

This position is not eligible for visa sponsorship/we will not sponsor or transfer a visa for this role. Also, Mayo Clinic DOES NOT participate in the F1 STEM OPT extension program.

2-year commitment to the role is required.

During the selection process you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question – Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member, and you will be notified of next steps.

Qualifications

Associate's degree and 3 years business or education related experience

OR Bachelor's degree and 1 year of business or education related experience.

Additional Qualifications:

• Must demonstrate attention to detail and show initiative, accountability and ownership of projects.
• Ability to work in a team environment is a must.
• Candidate must be solution-focused, possess excellent communication, and organizational skills.
• Adept at managing several projects or tasks simultaneously, and the ability to exercise appropriate judgement when prioritizing projects.
• Project management experience, especially in a fast-paced environment, is preferred.
• Prefer a strong knowledge of Excel, including the ability to manage, manipulate, and formulate various spreadsheets, data, graphs, and pivot tables.
• Strong working knowledge of software applications (e.g. MS Word, Outlook, Adobe Acrobat Pro DC, and similar tools), CRM Database (Client Relationship Management), and Online communications platforms (e.g. Zoom, Microsoft Teams, and similar tools) are preferred.
• Preferred candidate will reside in Minnesota.

Exemption Status

Exempt

Compensation Detail

Education, experience and tenure may be considered along with internal equity when job offers are extended.; $67,454 - $101,212 / annually

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday - Friday 8:00am - 5:00 P.M

Weekend Schedule

N/A

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.