Bid Proposal Coordinator

MEININGER Hotels; United States; Remote; USD 70,000 - 100,000; Full time

Job summary

A leading company in the safety and security consulting sector is looking for a Bid Proposal Coordinator to supervise and manage proposal preparations across various projects. The ideal candidate will have significant proposal management experience and a strong background in project management within engineering or related fields. This role offers competitive growth opportunities and requires excellent communication and analytical skills, and proficiency in Microsoft Office tools.

Benefits

Health insurance

401k matching

Flexible work schedules

Paid time off

Telecommuting options

Qualifications

• 5+ years of experience working on bids for Engineering firms preferred.
• Proficient in project and time management with strong communication skills.
• Experience with proposal preparation and contract language.

Responsibilities

• Coordinate and oversee all aspects of proposal preparation.
• Develop proposal outlines and manage submission schedules.
• Provide revisions for previously submitted responses.

Skills

Time management

Project management

Communication

Analytical abilities

Education

Bachelor degree in Business Administration

Tools

Microsoft Office 365

InDesign

Adobe Acrobat

Job description

TITLE	Bid Proposal Coordinator
EOE STATEMENT	We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
ABOUT THE ORGANIZATION	Founded in 2008, TSSS is a minority-owned system safety and security engineering consulting firm focused on serving the public transit industry. We specialize in the identification of enterprise risks and develop tailored solutions to mitigate those risks to a practical level. Through years of specialized education and training, mixed with decades of hands-on experience throughout North America and Europe, TSSS experts deliver proven results. Our diverse staff provides a full range of System Safety & Security, Physical & Cyber Security, Emergency Management & Preparedness, and Environmental Health & Safety solutions to help mitigate risks while maximizing safety and security. No matter where our clients are in their project's life cycle, TSSS helps stakeholders think safe, act safe, and be safe. TSSS is an equal opportunity employer with tremendous growth opportunities, competitive salaries, and comprehensive benefits packages. Our employee benefits include health insurance, 401k matching, financial wellness, flexible work schedules, telecommuting, ability to travel, paid time off, and corporate holidays. Our corporate culture is fast-paced, self-motivated, diverse, and extremely talented! If that sounds like the type of environment you thrive in most, then we are eager to receive your application.
DESCRIPTION	Identify and/or coordinate the assessment of new business opportunities worldwide (RFIs, RFPs, Tenders, etc.) Work with our executive management team to identify new business opportunities. Oversee all aspects of proposal preparation - from coordination to edition - and develop new content as we create new products and/or features. Read and assess bids and RFPs to determine strategy for response. Develop proposal outlines and requests pricing Manage proposal scheduling and tracking Coordinate the preparation and submission of bids, RFPs, proposals and qualification packages for project opportunities (including pricing, information gathering, formatting, writing, and final production) Provide revisions for previously submitted responses Develop and prepare presentations Other duties may be assigned
POSITION REQUIREMENTS	Key Experience: You will be a key member of our team and work directly with the CEO and the management team. Must Have: Significant experience managing the proposal preparation process, including the ability to understand and analyze the details of an RFP/tender. Ability to coordinate and edit proposal input from a variety of different resources. Excellent process, time and project management skills and experience of process redesign. Strong communication skills both written and verbal English language skills. Leadership experience with confidence in dealing with all levels of management and experience of working with engineers. Extensive previous exposure to contracts and an understanding of basic contract language is a plus Education and/or Experience Bachelor degree in Business Administration Proficient in the following software: Microsoft Office 365, especially Excel, Word, and PowerPoint InDesign and Adobe Acrobat. Minimum of 5 years of experience working on bids for Engineering firms preferred. Possess strong multitasking, organizational, and analytical abilities to define problems, collect data, evaluate facts, and draw valid conclusions. Able to manage and meet multiple deadlines in a timely manner. Able to effectively present information and respond to questions from support staff, managers, and clients. Individual must be motivated, capable of working independently, with excellent written and oral communication skills.
FULL-TIME/PART-TIME	Full-Time
NUMBER OF OPENINGS	1
EXEMPT/NON-EXEMPT	Non-Exempt
OPEN DATE	06/23/2025
LOCATION	Remote