Bid Manager

Darktrace; Dallas (TX); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading cybersecurity firm in Dallas is seeking a Bid Manager to oversee the end-to-end bidding process for software solutions. The successful candidate will coordinate closely with Sales, Legal, Finance, and Product teams to produce high-quality proposals. Candidates should have at least 3 years of bid management experience and strong project management skills. This role offers a dynamic work environment and focuses on improving bid processes and overall effectiveness.

Qualifications

• 3+ years of experience in bid management, proposal writing, or sales operations within a software or technology company.
• Proven track record of managing complex bids and RFPs.
• Experience in building, scaling, and improving bid processes.

Responsibilities

• Manage the full lifecycle of bids and RFP responses, from initial qualification through submission.
• Create compelling, compliant, and tailored proposals.
• Work with multiple teams to gather inputs and ensure alignment.
• Ensure proposals meet client requirements and legal standards.
• Develop best practices and tools to streamline the bid process.
• Stay informed on industry trends and competitor offerings.
• Track bid progress and provide updates to leadership.
• Build tools for self-service for key stakeholders.
• Conduct research for RFPs where submissions are warranted.

Skills

Project management

Written and verbal communication

Ability to work under pressure

Microsoft Office Suite proficiency

Education

Bachelor’s degree in business or related field

Job description

The Bid Manager will lead and coordinate the end‑to‑end bid process for software solutions, ensuring timely, high‑quality, and competitive proposals that align with company strategy and client requirements. This role requires strong project management skills, attention to detail, and the ability to collaborate across multiple teams, including Sales, Legal, Finance, Product, and Security.

This is a building role; the successful candidate will be a forward‑looking and creative problem‑solver with a proven track record of establishing and maturing functions and processes.

Key Responsibilities

• Bid Coordination: Manage the full lifecycle of bids and RFP responses, from initial qualification through submission and post‑bid review.
• Proposal Development: Create compelling, compliant, and tailored proposals that clearly articulate value propositions and differentiate the company’s offerings.
• Stakeholder Management: Work closely with Sales, Legal, Finance, Product, and technical teams to gather inputs, resolve issues, and ensure alignment on pricing, terms, and deliverables.
• Compliance & Risk Management: Ensure proposals meet all client requirements, internal policies, and legal standards.
• Process Improvement: Develop and maintain best practices, templates, and tools to streamline the bid process and improve win rates.
• Market Intelligence: Stay informed on industry trends, competitor offerings, and client procurement strategies to enhance proposal competitiveness.
• Reporting: Track bid progress, maintain accurate records, and provide regular updates to leadership on pipeline status and success metrics.
• Resource Development: Build and develop tools and resources that increasingly enable self‑service for key stakeholders.
• Proactively Research: Conduct research to find RFPs where we should submit a positive response.

Qualifications

Education

• Bachelor’s level degree (preferably in business or a related field)

Experience

• 3+ years of experience in bid management, proposal writing, or sales operations within a software or technology company.
• Proven track record of successfully managing complex bids and RFPs.
• Demonstrated ability to build, scale, and improve bid processes, tools, and resources.

Skills

• Strong project management and organizational abilities.
• Excellent written and verbal communication skills.
• Ability to work under pressure and meet tight deadlines.
• Proficiency with Microsoft Office Suite.

Knowledge

• Familiarity with SaaS business models, software licensing, and commercial terms.