Bid Coordinator - Gear Department

Shepherd Electric Supply; Laurel (MD); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Competitive hourly pay

Medical, dental, and life insurance

401(k) with employer match

Paid vacation and personal time

Job summary

Shepherd Electric Supply in Laurel, MD is seeking an entry‑level Bid Coordinator to help ensure fast, accurate responses to contractor inquiries and keep bids moving smoothly from intake to quotation.

You will organize requests, manage bid information across Outlook, Excel, Adobe, and file-transfer sites, and collaborate with the Gear team to deliver timely quotations. This role offers steady hours, growth opportunities, and a supportive team environment.

Qualifications

• High school diploma or equivalent required.
• Effective communication skills — phone, email, and in person.
• Strong computer skills — Word, Excel, Adobe, Outlook, and internet.
• Detail-oriented, timely, and deadline-driven.
• Readily teachable; works well alone and with others.
• Basic understanding of the construction industry.
• Ability to successfully complete pre-employment screening requirements.

Responsibilities

• Coordinate bid inquiries with the Gear team from intake through response.
• Connect customers with the right team members so quotations are delivered in a timely manner.
• Give the team insight on what customers are asking for, and keep customers informed along the way.
• Collate customer requests and documents across both digital and print, keeping everything organized and easy to find.
• Work confidently across Outlook, Excel, Adobe, and file-transfer sites to manage bid information.
• Track the details that keep bids moving so nothing slips between intake and quote.
• Support the team on customer- and vendor-facing project management as bids turn into orders.
• Help with expediting and tracking, change orders, and returns processing.
• Take on other tasks assigned by the leadership team and step in wherever the team needs support.
• Build technical skills with a clear path to quoting small jobs directly to contractors.
• Grow into processing orders directly with suppliers as you take on more responsibility.
• Speak up with input on current processes and ideas to improve them — curiosity is rewarded here.

Skills

Effective communication

Computer skills

Detail-oriented

Teachable

Education

High school diploma or equivalent

Tools

Word

Excel

Adobe

Outlook

Internet

Job description

About Shepherd Electric Supply

Since 1892, Shepherd Electric Supply has been the first call when complex, time-critical electrical challenges need to be solved and reliability truly matters. We move materials accurately and on time so contractors stay on schedule, projects stay on track, and customers never have to wonder if we’ll come through.

About Shepherd Electric Supply

Since 1892, Shepherd Electric Supply has been the first call when complex, time-critical electrical challenges need to be solved and reliability truly matters. We move materials accurately and on time so contractors stay on schedule, projects stay on track, and customers never have to wonder if we’ll come through.

Our success comes from people who take pride in doing things the right way — safely, accurately, and with care for teammates and customers alike.

If you want to do work that matters at a company that notices, this is the place.

Why This Role Matters

The Gear Department lives or dies on responsiveness. When a contractor sends a bid inquiry, the speed and accuracy of what comes back shapes whether Shepherd wins the work — and whether the customer keeps calling. Bids that move quickly, with the right people connected and nothing falling through the cracks, are how Shepherd earns the first call.

Bid Coordination & Responsiveness

• Coordinate customer bid inquiries with the Shepherd Gear team from intake through response
• Connect customers with the right team members so quotations are delivered in a timely manner
• Give the team insight on what customers are asking for, and keep customers informed along the way

Documents & Organization

• Collate customer requests and documents across both digital and print, keeping everything organized and easy to find
• Work confidently across Outlook, Excel, Adobe, and file-transfer sites to manage bid information
• Track the details that keep bids moving so nothing slips between intake and quote

Project Support

• Support the team on customer- and vendor-facing project management as bids turn into orders
• Help with expediting and tracking, change orders, and returns processing
• Take on other tasks assigned by the leadership team and step in wherever the team needs support

Growth & Improvement

• Build technical skills with a clear path to quoting small jobs directly to contractors
• Grow into processing orders directly with suppliers as you take on more responsibility
• Speak up with input on current processes and ideas to improve them — curiosity is rewarded here

What Success Looks Like

After 90 days, you and your supervisor should both be able to point to these markers:

• Bid inquiries are coordinated quickly and accurately — nothing sits or gets lost
• Customers get timely responses and the team has what it needs to quote without chasing details
• Documents and requests are organized so anyone on the team can pick up where you left off
• The team trusts you with your assigned work and is starting to hand you more
• You are building technical knowledge and showing readiness to grow into quoting and order processing

Who Thrives Here

This role is a strong fit if:

• You want an entry point into the electrical industry with real room to grow, not just a job
• You are organized, process-driven, and have a high attention to detail
• You are a self-starter who is time-sensitive and dependable under deadlines
• You communicate clearly and speak up when something is off
• You are a critical thinker who is readily teachable and works well alone and with others
• You have the confidence to suggest better ways of doing things and the drive to build your skills

Qualifications & Requirements

• High school diploma or equivalent required
• Effective communication skills — phone, email, and in person
• Strong computer skills — Word, Excel, Adobe, Outlook, and internet
• Detail-oriented, timely, and deadline-driven
• Readily teachable; works well alone and with others
• Basic understanding of the construction industry
• Ability to successfully complete pre-employment screening requirements

Why Join Shepherd Electric Supply

• Competitive hourly pay with opportunity for growth
• Medical, dental, and life insurance
• Prescription drug coverage
• Paid vacation and personal time
• 401(k) with employer match
• Stable organization with over 130 years of industry leadership
• A culture where reliability is noticed, ownership is rewarded, and people come first

Work Shift and Hours: Monday - Friday, 7:00am - 4:00pm, in office

Compensation Details: The expected base salary for this position is starting at $22.00 per hour depending on experience.

Equal Opportunity Employer Shepherd Electric Supply is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and do not discriminate based on race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, veteran status, or any other legally protected status.

Why should you join Shepherd Electrical Supply?

At Shepherd Electric Supply, excellence in service, pricing, and products has been our mission since 1892. As the oldest wholesale electrical distributor in the Baltimore/Washington area, we take pride in our exceptional customer service and extensive inventory.

We have a rich history of partnering with industry leaders like Siemens and Eaton, and our commitment to quality and innovation has made us a trusted name in the industry. Join our team and be a part of our legacy!

Equal Opportunity Employer/Vet/Disabled