Bid Coordinator

Discount School Supply; Shelton (CT); On-site; USD 60,000 - 85,000; Full time

Job summary

A leading company in the education sector is seeking a highly motivated Bid Coordinator to manage proposals and government contracts. This dynamic role involves collaborating with internal teams, developing proposal content, and ensuring compliance with submission guidelines. Ideal candidates will have at least 3 years of experience and a passion for the K-12 education space.

Qualifications

• 3+ years of experience in K-12 education contract management.
• Proven track record in coordinating bids and proposals.
• Strong attention to detail and organizational skills.

Responsibilities

• Research and evaluate RFPs, create proposals, and track bid results.
• Collaborate with sales, marketing, and legal teams.
• Manage the proposal development process and ensure compliance.

Skills

Attention to detail

Organization skills

Problem-solving skills

Communication skills

Analytical skills

Tools

Salesforce

Monday.com

Microsoft Office Suite

Job description

Excelligence Learning Corporation is seeking a highly motivated and detail-oriented Bid Coordinator to join our team, working 100% onsite in our Shelton, CT office. This is a dynamic and collaborative role ideal for someone passionate about managing proposals and government contracts in the K-12 education space. If you thrive in a fast-paced environment and enjoy working cross-functionally to drive success, we'd love to hear from you.

What You'll Do:
As the Bid Coordinator you will be responsible for researching and evaluating RFPs, creating proposals responses, and tracking bid results. The position requires collaboration with other departments such as Sales, Marketing, and Legal to ensure legal and certification compliance for contract submissions.

Key Responsibilities:

• Collaborate with various internal teams, including sales, marketing, and project management, to gather information and insights for bid proposals.
• Develop and maintain a comprehensive database of proposal content, including boilerplate language, case studies, and other relevant materials.
• Coordinate and lead kick-off meetings with cross-functional teams to outline bid requirements, timelines, and responsibilities.
• Analyze bid documents to understand client requirements, evaluation criteria, and submission guidelines.
• Write and edit proposal content, ensuring clarity, consistency, and compliance with client specifications.
• Work closely with subject matter experts to gather technical information and incorporate it into the bid proposal.
• Manage the proposal development process, including scheduling reviews, obtaining approvals, and ensuring deadlines are met.
• Collaborate with graphic designers and other team members to create visually appealing and professional proposal documents.
• Conduct quality assurance checks to ensure accuracy, completeness, and adherence to formatting and branding standards.
• Stay informed about industry trends, best practices, and changes in bidding processes to enhance the organization's competitiveness.
• Maintain open communication with clients and stakeholders to address questions, provide clarifications, and gather additional information as needed.
• Coordinate and participate in debrief sessions following the submission of bids to gather feedback and insights for continuous improvement.
• Keep track of key performance indicators (KPIs) related to bid proposals, such as win rates and success metrics.
• Support the development and maintenance of a centralized repository for proposal-related documents, templates, and best practices.
• Provide training and guidance to team members on bid proposal processes and best practices.
• Foster a collaborative and positive working environment within the bid proposal team.
• Stay updated on industry standards and compliance requirements to ensure bid proposals meet all necessary regulations.
• Assist in the development and implementation of strategies to improve the organization's overall bid proposal process.

What You'll Bring:

• 3+ years of experience in K12 education contract management or a related field.
• Proven track record of successfully coordinating bids and proposals, preferably within a similar industry or sector.
• Experience with Salesforce, and Monday.com platforms preferred.
• Ability to thrive in a fast-paced, dynamic environment with evolving priorities Strong attention to detail and organizational skills to manage multiple bids simultaneously.
• Excellent editing and proofreading skills to ensure accuracy and consistency in bid documents.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks effectively and meet tight deadlines
• Strong analytical skills to understand bid requirements, assess risks, and identify opportunities for improvement.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Ability to collaborate effectively with other departments and external stakeholders.
• Strong problem-solving skills and ability to work under tight deadlines
• Willingness to stay updated on industry's best practices, bid management trends, and relevant regulations through continuous learning and professional development activities

If you are a highly motivated and detail-oriented individual with a passion for government contract management, please submit your resume AND cover letter for consideration. We offer competitive compensation package, comprehensive benefits and opportunities for professional growth and development.

Excelligence is an Equal Employment Opportunity (EEO) Employer. We are committed to providing equal employment opportunities to all employees, employment applicants and other covered persons without regard to unlawful considerations of race, color, religion or creed, gender, sex, pregnancy, gender identity or expression, sexual orientation, marital status, national origin or ancestry, ethnicity, citizenship status, genetic information, military or veteran status, age, physical or mental disability, or any other classification protected by applicable local, state, or federal laws.