Bid Coordinator

Ambient Enterprises; Marshall Township (IA); On-site; USD 30,000 - 36,000; Full time

Job summary

Air-Flow Technologies, Inc. in Marshall Township, IA, is seeking a detail-oriented Bid Coordinator to support Outside Sales by guiding bids from initial inquiry to submission.

You will coordinate with customers and vendors, prepare bid packages, and ensure timely, complete responses in a fast-paced environment. The role requires proficiency with Microsoft Word, Excel, and Outlook, ability to read mechanical drawings and specs, and a solid understanding of HVAC terminology.

Qualifications

• Proficiency in Microsoft Word, Excel & Outlook.
• Understanding of how to read mechanical drawings and specifications.
• Understanding of terminology in the HVAC industry.
• Navigating sites/document download websites.
• Electronic/hard copy filing.
• Understanding the use of Enterprise software.
• Bachelor’s degree or higher preferred.
• 1+ years’ experience in Mechanical Contracting or related

Responsibilities

• Compile a list of bidding opportunities using contractors’ requests, construction websites, and plan rooms.
• Review plans and specifications issued by architects and engineers to determine whether there is an opportunity to bid.
• Communicate with contractors for clarifications of bidding documents when needed.
• Coordinate with sales team to ensure that bids are prepared and sent to the appropriate contractors.
• Make sure all bids are sent out on time and with completeness.
• Coordinate with other various reps of the company’s product lines if necessary.
• Enter project information into the company’s tracking system and update information to ensure it is current.
• Receive, organize and review bid documents.
• Support estimators ensuring up to date plans, specifications, and addenda are received.
• Complete miscellaneous tasks requested by manager.

Skills

Reading drawings

HVAC terminology

Website navigation

Electronic filing

Enterprise software

Education

Bachelor’s degree or higher preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About Us :

Air-Flow Technologies, Inc. assists building owners, architects, mechanical engineers, andcontractors in the design, application, and installation of technologically advanced mechanicalequipment and energy-efficient HVAC system solutions. Combining our expertise in energy-efficient HVAC system design and green building methods, we can offer cost-effective solutions that provide both a low environmental impact and a high return on investment for our customers. We are dedicated to providing every customer with an exceptional experience through a commitment to providing solutions designed to meet your specific needs in a way that is accurate, timely, and reliable.

Role : Bid Coordinator

This role supports the Outside Sales Personnel by facilitating initial steps in the bidding process and maintaining contact with the bid until it is submitted. Must be detailed and customer service oriented and have excellent organizational skills. Position requires correspondence with sales team and with customers & vendors. Must be strong in Microsoft applications and be able to work well with others in a fast-paced & high-volume environment.

Responsibilities :

• Compile a list of bidding opportunities using contractors’ requests, construction websites, and plan rooms.
• Review plans and specifications issued by architects and engineers to determine whether there is an opportunity to bid.
• Communicate with contractors for clarifications of bidding documents when needed.
• Coordinate with sales team to ensure that bids are prepared and sent to the appropriate contractors.
• Make sure all bids are sent out on time and with completeness.
• Coordinate with other various reps of the company’s product lines if necessary.
• Enter project information into the company’s tracking system and update information to ensure it is current.
• Receive, organize and review bid documents.
• Support estimators ensuring up to date plans, specifications, and addenda are received.
• Complete miscellaneous tasks requested by manager.

Requirements :

• Proficiency in the use of Microsoft Word, Excel & Outlook.
• Understanding of how to read mechanical drawings and specifications.
• Understanding of terminology in the HVAC industry.
• Navigating sites/document download websites.
• Electronic/hard copy filing.
• Understanding the use of Enterprise software.
• Bachelor’s degree or higher preferred.
• 1+ years’ experience in Mechanical Contracting or related

Compensation : $22-$26/hour with flexibility based on experience and skills

Air-Flow Technologies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.