Bid Administrator

The Regional Municipality of Durham; North Haven (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading company in the construction industry seeks a Bid Administrator to manage bid requests, maintain project documentation, and ensure accuracy in data entry. The ideal candidate will have a high school diploma and relevant experience, coupled with strong organizational and communication skills. This role offers opportunities for professional development and growth within a supportive team environment.

Qualifications

• 1+ years of related experience in the construction or building material industry.
• Detail-oriented and goal-driven.
• Proficient in Microsoft Office with strong communication skills.

Responsibilities

• Manage bid requests and maintain systematic organization of project documents.
• Assist in preparing submittals and coordinate information across branches.
• Review plans for accuracy and contact vendors for technical assistance.

Skills

Detail oriented

Deadline conscience

Goal driven

Accurate mathematical skills

Microsoft Office proficiency

Oral communication skills

Interpersonal skills

Blueprint/plan reading

Education

High School Diploma or equivalent

Job description

The Bid Administrator will become familiar with total opening requirements set forth in contract documents, i.e. plans, specifications, addenda, and other related information concerning an individual construction project. This role will input all bids and proposals into company system, "Cookbook."

Essential Functions
• Receives all bid requests and creates folders and subfolders in the system
• Downloads all plans, specs and addendums
• Contacts architects for complete plan holders list of GC's only
• Enters all projects into bid leads in Cookbooks and updates them as needed
• Will learn to import door schedules and hardware specs
• Will learn data entry of locations and handings to assist detailing
• Will review and compare plans and specifications for accuracy of data entry
• Contacts vendors for technical assistance and quotations
• Assists in preparing and printing submittal documents for Architect and Contractor review
• Assists with uploading information for Linksquared
• Gain knowledge of door, frame and hardware applications as they relate to UL, fire code, building code, ADA, life safety and other restrictions that relate to the general commercial construction industry
• Assist Estimating Manager with coordinating between branches
• All other relative duties as assigned

Minimum Qualifications
• High School Diploma or equivalent education/experience
• 1+ years of related experience in similar construction or building material industry

Knowledge, Skills and Abilities
• Detail oriented; Deadline conscience; Goal driven
• Accurate mathematical skills required
• Special skills required blue print/plan reading helpful
• Microsoft Office proficiency
• Must have excellent oral communication skills and positive interpersonal skills

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear and see. The employee frequently is required to stand; walk; use hand handle or feel; and reach with hands and arms

Work Environment
This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May occasionally require business travel.

Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EOE Minorities/Females/Disability/Veterans; VEVRAA Federal Contractor
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.