Bid Administrator

CBX Solutions, LLC; La Vergne (TN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health, dental, vision, life insurance

401(k) with company match

Paid time off

Career growth / CBX University

Mentorship / leadership training

Job summary

CBX Solutions, LLC is seeking a detail-oriented Bid Administrator to support construction project bids from receipt through submission. You will manage bid requests, organize project data, and coordinate with architects, vendors, and internal teams to ensure accurate bid data and timely submittals.

In this role you will gain knowledge of door, frame, and hardware applications and assist with estimating coordination across branches.

Qualifications

• High School Diploma or equivalent education/experience.
• 1+ years of related experience in similar construction or building material industry.
• Must have strong communication skills and proficiency with MS Office.

Responsibilities

• Receive bid requests and create folders and subfolders in the system.
• Download all plans, specs and addenda.
• Contact architects for plan holders list of GCs.
• Enter all projects into bid leads and update as needed.
• Learn to import door schedules and hardware specs.
• Perform data entry of locations and handings for detailing.
• Review plans and specs for data-entry accuracy.
• Coordinate with vendors for technical assistance and quotations.
• Assist in preparing and printing submittal documents for Architect and Contractor review.
• Assist with uploading information for Linksquared.
• Gain knowledge of door, frame and hardware applications related to UL, fire code, and ADA.
• Assist Estimating Manager with coordinating between branches.
• All other relative duties as assigned.

Skills

Detail oriented

Deadline conscientious

Goal driven

Mathematical skills

Blueprint plan reading

Microsoft Office

Excellent oral communication

Interpersonal skills

Education

High School Diploma or equivalent

Tools

Cookbooks

Job description

Build Your Career Where You Matter
Join CBX Solutions, the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.

Build Your Career Where You Matter
Join CBX Solutions, the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.
At CBX Solutions, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you’ll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.

Why Work With Us?

We’re committed to your success, personally and professionally. You’ll have access to:

• Comprehensive Benefits: Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Work-Life Balance: Generous paid time off for rest, family, and self-care.
• Career Growth: You’ll benefit from continuous learning, mentorship, and leadership training including access to CBX University, our in‑house development program.
• Supportive Culture: Innovation, creativity, and teamwork are at the heart of everything we do.

The Bid Administrator will become familiar with total opening requirements set forth in contract documents, i.e. plans, specifications, addenda, and other related information concerning an individual construction project. This role will input all bids and proposals into company system, "Cookbook".

Essential Functions

• Receives all bid requests and creates folders and subfolders in the system
• Downloads all plans, specs and addendums
• Contacts architects for complete plan holders list of GC’s only
• Enters all projects into bid leads in Cookbooks and updates them as needed
• Will learn to import door schedules and hardware specs
• Will learn data entry of locations and handings to assist detailing
• Will review and compare plans and specifications for accuracy of data entry
• Contacts vendors for technical assistance and quotations
• Assists in preparing and printing submittal documents for Architect and Contractor review
• Assists with uploading information for Linksquared
• Gain knowledge of door, frame and hardware applications as they relate to UL, fire code, building code, ADA, life safety and other restrictions that relate to the general commercial construction industry
• Assist Estimating Manager with coordinating between branches
• All other relative duties as assigned

Minimum Qualifications

• High School Diploma or equivalent education/experience
• 1+ years of related experience in similar construction or building material industry

Knowledge, Skills And Abilities

• Detail oriented; Deadline conscience; Goal driven
• Accurate mathematical skills required
• Special skills required blue print/plan reading helpful
• Microsoft Office proficiency
• Must have excellent oral communication skills and positive interpersonal skills

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this role, the employee is regularly required to talk, hear, and see. The employee is frequently required to stand, walk, use hands to handle or feel objects, and reach with hands and arms. This role requires frequent lifting of items weighing 5–25 pounds and occasional lifting of up to 50 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Work Environment

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. This position operates in both a professional office setting and a warehouse environment. The role routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. Occasional travel to project sites may be required. Warehouse conditions include proximity to forklifts and other heavy machinery and the use of various tools and hardware. Employees may be subject to frequent heavy lifting and exposure to variable weather conditions, including extreme heat and cold. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skills, and/or abilities required to fulfill the essential functions of the role. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws.

Equal Opportunity Employer

CBX Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

We are a VEVRAA Federal Contractor and give priority referral to protected veterans. We are committed to taking affirmative action to employ and advance in employment qualified minorities, women, individuals with disabilities, and protected veterans.