Bibliographic Services Specialist

Poudrelibraries; Fort Collins (CO); On-site; USD 47,000 - 59,000; Full time

Benefits offered by this job

Classified benefits

Job summary

Poudre Libraries is seeking a Bibliographic Services Specialist to assist library customers and staff using cataloging and acquisition procedures and standards. You will maintain accuracy in bibliographic records and support processing workflows at the Midtown Processing Center.

The role requires strong customer service, attention to detail, and ability to work with vendors and library software. You will collaborate with staff and may supervise hourly workers to ensure timely access to

Qualifications

• Must possess excellent customer service experience and skills, including deescalating difficult patrons and navigating occasional volatile situations.
• Must possess excellent communication skills; ability to communicate effectively and appropriately with a diverse population, co-workers, and supervisor.
• Ability to understand and interpret bibliographic and cataloging tools.
• Knowledge of library services and materials.
• Knowledge of national and local standards for analysis and description of bibliographic information in machine readable coding.
• Basic computer skills, including Microsoft Office software.
• Self-motivated and the ability to work independently.

Responsibilities

• Creates a welcoming environment for all customers and staff that fosters equity, diversity, and inclusion by seeking to understand, respect, and value individual differences.
• Demonstrates tactful and conscientious service to people of all ages, races, abilities, cultures, and genders.
• Performs copy cataloging using library online catalog and external bibliographic databases.
• Performs limited original cataloging.
• Participates in bibliographic correction and library database maintenance.
• Acquire library materials using library software and vendor databases.
• Process physical materials for circulation.
• Directs the work of hourly staff and volunteers.
• Helps to maintain safety, security and healthy environments in the library. Responds to facility hazards and emergencies according to protocols.
• Stays current on Poudre Libraries policies, processes, procedures, events, and technologies required to perform work duties. Participates in training and continuing education as needed.
• Performs other duties as assigned.

Skills

Customer service

Communication skills

Bibliographic tools

Library services

Cataloging standards

Office software

Independent work

Education

Bachelor's degree desirable

1 year library experience

Cataloging experience desirable

Tools

Library software

Vendor databases

Job description

Bibliographic Services Specialist

Application Deadline: 3 September 2026

Department: Collections

Employment Type: Full Time

Location: Midtown

Reporting To: Tova Aragon

Compensation: $47,385 - $59,231 / year

Description

Working at the Poudre Libraries is about being part of a dynamic organization that is transforming the community and having fun along the way. You’ll be instrumental in helping our library customers connect to the ideas, information, and resources that spark their curiosity and support lifelong learning. More than 1 million people come through our doors each year and tens of thousands more access important library services online and through our outreach efforts, making the Library District – and its staff – an indispensable public resource. Come check us out!

Post-offer background check & MVR required.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The library may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

JOB TITLE: Bibliographic Services Specialist

REPORTS TO: Collections Manager

DEPARTMENT: Collections

LOCATION: Midtown Processing Center

FLSA STATUS: Non-exempt

JOB CLASSIFICATION: Classified, Full-Time

BENEFITS: Classified Benefits Summary

HIRING RANGE: $47,385 - $59,231 annually

JOB SUMMARY As the Bibliographic Services Specialist, you will provide assistance to library customers and staff in a variety of ways using technical skills and knowledge of cataloging and acquisition procedures and standards.

ESSENTIAL DUTIES + RESPONSIBILITIES Including the following:

• Creates a welcoming environment for all customers and staff that fosters equity, diversity, and inclusion by seeking to understand, respect, and value individual differences.
• Demonstrates tactful and conscientious service to people of all ages, races, abilities, cultures, and genders.
• Performs copy cataloging using library online catalog and external bibliographic databases.
• Performs limited original cataloging.
• Participates in bibliographic correction and library database maintenance.
• Acquire library materials using library software and vendor databases.
• Process physical materials for circulation.
• Directs the work of hourly staff and volunteers.
• Helps to maintain safety, security and healthy environments in the library. Responds to facility hazards and emergencies according to protocols.
• Stays current on Poudre Libraries policies, processes, procedures, events, and technologies required to perform work duties. Participates in training and continuing education as needed.
• Performs other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS + ABILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Must possess excellent customer service experience and skills, including deescalating difficult patrons and navigating occasional volatile situations.
• Must possess excellent communication skills; ability to communicate effectively and appropriately with a diverse population, co-workers, and supervisor.
• Ability to understand and interpret bibliographic and cataloging tools.
• Knowledge of library services and materials.
• Knowledge of national and local standards for analysis and description of bibliographic information in machine readable coding.
• Basic computer skills, including Microsoft Office software.
• Self-motivated and the ability to work independently.

EDUCATION + EXPERIENCE

• Bachelor's degree from an accredited college or university is desirable.
• Minimum of one year of experience working in a library is required.
• Experience in cataloging and/or working with bibliographic records in desirable.

CERTIFICATES + LICENSES None

LANGUAGE ABILITIES

• Ability to read, speak, and communicate in English fluently is required.
• Ability to read, speak, and communicate in Spanish fluently is desirable.
• Reading comprehension ability in other languages is desirable.

SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities.

WORK ENVIRONMENT + PHYSICAL DEMANDS The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing the duties of this job, the employee is exposed and/or required to:

• Work primarily in a public library environment and sometimes in community settings.
• The demands on the visual sense are very high.
• Regularly sit, stand, walk, use hands to handle or feel, lift and/or move up to 10 pounds, talk and hear.
• Regularly reach, lift and move arms above shoulder level.
• Occasionally push moveable carts weighing up to 150 pounds.
• Occasionally lift and/or move materials weighing up to 30 pounds.
• Occasionally bend, stoop, kneel, crouch, crawl, climb, or balance.
• Concentrate on and complete tasks in the presence of distractions.
• Regularly operate a variety of standard office equipment including a computer, laptop and/or tablet PC, telephone, e-reader, calculator, point of sale system, bar code reader, copy and fax machines.
• Continuous and repetitive arm, hand, and eye movement.
• Moderate to loud noise levels.
• Travel to/from meetings and various locations.
• Work shifts vary and occur during all library operating hours.

Important Information

Poudre Libraries will make reasonable accommodations for access to Library District services, programs and activities and will make special communication arrangements for persons with disabilities. Please call [phone] for assistance.

Poudre Libraries is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, pregnancy or other characteristics protected by law. For the purpose of this Library District policy “sexual orientation” means a person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.

Note: Some information in your application may be public information under the Colorado Open Records Act.

Benefits

• Classified Benefits Summary
• This position is eligible for Classified benefits