Berklee Presents Production Assistant

Berklee College of Music; Boston (MA); On-site; USD 19,000 - 27,000; Full time

Job summary

Berklee College of Music is seeking a Production Assistant for the Berklee Presents production team. You will engage in all stages of mounting a live interdisciplinary student concert, from pre-production to post-production, coordinating schedules, backstage management, and casting logistics.

Reporting to the Senior Concert Producer, you will help manage calendars, rehearsal rooms, and recording studio bookings while ensuring a safe, collaborative environment that supports students’ musical and

Qualifications

• Current Berklee student or Boston Conservatory student enrolled at least half-time in a degree, diploma, or certificate program.
• Summer work eligibility requires pre-registration for fall.
• Must have a valid US SSN and valid visa status where applicable.
• Minimum 2.0 GPA; first-semester students may work.
• Federal Work-Study eligibility may apply.
• Must be located in the United States.

Responsibilities

• Support Berklee Presents production team with schedules, set‑ups, charts, and call times to ensure smooth operations.
• Communicate with student cast members and team; tailor updates for audiences.
• Maintain cast sheets in Google Drive and track availabilities and absences.
• Help with complex rehearsal scheduling and accommodate conflicts (arrangers/casts).
• Record rehearsal notes and support backstage during rehearsals and performances.
• Oversee studio booking calendars and assist with session coordination and logging.
• Assist with auditions, virtual casting, and live callbacks as needed.
• Draft working concert programs with instrumentations and hometown listings.
• Promote call-to-action campaigns around campus for auditions and student engagement.
• Coordinate audio/video assets in Google Drive and help with music library organization.
• Assist with distributing scores, parts, and ensuring correct versions in use.
• Support with printing and distribution of music library materials.
• Foster a safe, inclusive, and collaborative environment for students.
• May require irregular hours leading up to performances.

Skills

Organized

Time management

Attention to detail

Reading notation

Team player

Verbal communications

Discretion

Interpersonal skills

Multitasking

Proactive

Problem solving

Adaptability

Tools

Finale

Sibelius

ProTools

Logic Pro X

GarageBand

Google Drive

Dropbox

Microsoft Office

Job description

Eligibility

• Current student at Berklee College of Music or Boston Conservatory at Berklee.
• Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program.
• Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester.
• This exception does not apply to fall or spring semesters.
• Have a valid United States Social Security Number (SSN).
• Remain in “valid” Visa status as applicable.
• A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester.
• Federal Work Study student may apply.
• In good disciplinary standing.
• Must be located in the U.S.
• For complete program details, please go to our website: www.berklee.edu/se.

Production Assistant

The Production Assistant for the Berklee Presents production team will have the opportunity to actively engage in the process of mounting a live interdisciplinary student concert from start to finish. Reporting to the Senior Concert Producer, this role supports a range of administrative, operational, and cast communication activities across the pre-production, production, and post-production phases. The Production Assistant will help to enable a smooth work‑flow and organization of team files and shared drive databases, and act as a point of contact within the team for queries and administrative needs of cast members. They will assist in backstage management during rehearsals and concerts, ensuring that everyone is ready for curtain and in the wings in time for their entrances. They will oversee the Berklee Presents recording studio booking calendar and support the Berklee Presents team and recording engineers with the coordination and scheduling of sessions. The Production Assistant will also assist with rehearsal room set-up and breakdown, virtual auditions, in‑person casting calls, and production meetings. This role helps to create a safe and positive environment for students to achieve their musical and creative potential and ensures that each student has an exceptional musical and artistic journey. The ideal candidate must be able to work in a fast‑paced and energetic team, and have a good knowledge of contemporary commercial music. They must also model the values of teamwork, respect, and self‑confidence. The Berklee Presents team—which includes faculty, staff, and student employees—produces a variety of high‑profile Signature Series concerts each year, including Singers Showcase and the Great American Songbook, as well as the Commencement Concert.

Responsibilities

• Support the Berklee Presents production team in performing numerous tasks as needed including distributing production schedules and setlists, set‑up and break down rehearsal rooms spaces, print and distribute musical charts, and oversee call times to ensure everything runs smoothly
• Send regular email updates, reminders, and notes to student cast members and the Berklee Presents team with the understanding of knowing who the audience is, and tailoring communications accordingly
• Help the team maintain cast production sheets in GoogleDrive, including cast availabilities, relaying important messages about absences and subs
• Aid the Assistant to the Arranging Supervisor to maintain an online, complex scheduling sheet capturing arrangers and cast member rehearsal conflicts, including any special accommodations
• Take and disseminate rehearsal notes within the Berklee Presents team as directed by the Producer
• Help with cast wrangling and traffic backstage and in the green room during rehearsals and the run of the show
• Assist with the coordination of auditions and adjudicator materials in both virtual casting and live callback settings
• Oversee the Berklee Presents recording studio booking calendar and session log
• Support the Berklee Presents team and recording engineers with the coordination and scheduling of sessions
• Assist the Producer in creating the working draft of the concert program, including the correct instrumentation, hometown listings, and other key information
• Help to promote call‑to‑action campaigns flyers around campus for auditions and student engagement opportunities
• Coordinate audio and video assets within GoogleDrive
• As needed, support the Assistant to the Arranger Supervisor to distribute and collect scores and parts during rehearsals and performances, ensuring correct versions are being used
• Help the Assistant to the Arranging Supervisor in the coordination, organization, and dissemination of the music library in Dropbox, and when needed, make hard copy versions using the printing facilities in the Berklee Presents Workstation
• Support the Berklee Presents team’s common mission to create a safe and inspiring environment for students to achieve their musical and creative potential, and promote diversity, equity, inclusion, and belonging
• Assist with general administration tasks for Berklee Presents production team on an‑needed basis
• May work occasional prolonged or irregular hours, especially in the lead up to performances

Required Skills

• Extremely well‑organized and detail oriented
• Strong time management skills, work well under pressure
• Reliable, punctual, and diligent
• Reading and writing music notation
• Solid notation software skills in Finale.
• Experience using Sibelius, a plus
• Fluency in Google Drive, Microsoft Office Suite, and Dropbox software
• Experience creating and collating data in GoogleForms
• Knowledge of MIDI orchestration and sample libraries
• Experience with DAWs including ProTools, LogicProX, and Garageband
• Must be a team player, work cooperatively and collaboratively, and be focused on the student and program success
• Excellent interpersonal, verbal and written communications skills
• Appreciation for and understanding of the exacting needs of musicians
• Proactive, forward‑thinking, and solve problems, administrative, technical, and musical, before they come up
• Must enjoy working with culturally diverse populations and on interdisciplinary teams
• Bring a sense of fun and a passion for live music and open mindedness for the diverse needs of students of all ages, backgrounds, and ability levels
• Ability to follow directions and also motivated to work independently, seeking clarify when needed
• Agility and resourcefulness
• Discretion and confidentiality, a must

Application Requirements

• Cover letter expressing interest and relevant experience for the position
• Production Example Links: Please provide 1-2 examples of concerts, events, productions, or other projects you have helped organize or produce. Examples may include event production, stage management, technical work, crew work, or other relevant projects. Please briefly describe your role in each.

Hourly Rate: 16.97

Hiring Manager: Maureen McMullan