Benefits Supervisor

Skill; Irvine (CA); On-site; USD 85,000 - 95,000; Full time

Job summary

Aquent is partnering with a leading global logistics company to lead the administration and continuous improvement of comprehensive employee benefits programs in Irvine, CA. You will oversee health and welfare plans, retirement programs, leaves, and workers' compensation, ensuring compliant and efficient operations.

You will collaborate with HR leadership, Finance, Payroll, and external vendors to optimize offerings, control costs, and deliver an exceptional employee experience for a diverse

Qualifications

• Associate's degree in HR, Business Administration, or a related field.
• 5-8 years of progressive experience in Benefits Administration, Leave of Absence, and Workers' Compensation.
• Strong knowledge of employee benefit programs and applicable regulations, including ERISA, COBRA, ACA, FMLA, ADA, and HIPAA.
• Demonstrated experience administering health and welfare plans, retirement programs, leave administration, and workers' compensation.
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, formulas, and data analysis.
• Experience working with human resources information systems, payroll, and benefits administration systems.
• Experience generating reports, reconciling benefits data, auditing vendor files, and resolving data discrepancies.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and interpersonal skills with the ability to build relationships across all levels of the organization.

Responsibilities

• Lead the administration and ongoing enhancement of employee health, welfare, retirement, leave of absence, and workers' compensation programs.
• Manage annual Open Enrollment, including comprehensive planning, communications, implementation, and dedicated employee support.
• Continuously evaluate benefit offerings, market trends, and regulatory changes to recommend program enhancements that improve employee value while effectively controlling costs.
• Ensure the timely and accurate administration of all benefit programs and employee transactions.
• Oversee all Leave of Absence programs, ensuring strict compliance with company policies and federal and state regulations.
• Manage workers' compensation claims, cultivate strong vendor relationships, drive cost containment initiatives, and ensure regulatory compliance.
• Serve as a primary escalation point for complex employee leave and benefits issues, providing expert resolution.
• Ensure compliance with federal and state regulations, including ERISA, ACA, COBRA, FMLA, ADA, and HIPAA.
• Manage relationships with insurance carriers, brokers, third-party administrators, and other benefits vendors, fostering productive partnerships.
• Monitor vendor performance and negotiate operational improvements to maximize value and efficiency.
• Conduct thorough benefit audits and validate human resources information system data to ensure data integrity and regulatory compliance.
• Oversee benefits invoicing, reconciliation, and payment processing, ensuring accuracy and timeliness.
• Analyze benefits utilization, program costs, and operational metrics to identify opportunities for continuous improvement and strategic enhancements.
• Partner with Payroll and human resources information system teams to ensure accurate employee data and reporting.
• Supervise and develop team members through effective coaching, mentoring, and performance management.
• Provide expert guidance to employees and managers regarding benefit plans, leave administration, and workers' compensation.
• Support employee wellness initiatives in partnership with HR leadership, contributing to a thriving workplace culture.

Skills

Benefits administration

Leave of absence

Workers' compensation

Regulatory compliance

Excel

HRIS & Payroll

Reporting & audits

Communication skills

Education

Associate's degree

Bachelor's degree

Tools

Excel Pivot Tables

XLOOKUP/VLOOKUP

HRIS systems

Payroll systems

Job description

Aquent is partnering with a leading global logistics company to find a dynamic and experienced professional to significantly enhance their employee benefits programs. This is an exceptional opportunity to make a direct and meaningful impact on the well-being and satisfaction of a diverse workforce. You will be instrumental in shaping the future of employee support, ensuring compliance, and driving operational excellence in a role that balances strategic oversight with hands on execution.

Placement Type: Permanent

Salary: $85,000-95,000 Salary

Start Date: Aug 31, 2026

About the Opportunity

This role offers an exciting chance for an HR professional to lead the administration and continuous improvement of comprehensive employee benefits programs. You will be at the forefront of delivering an exceptional employee experience, overseeing health and welfare benefits, retirement plans, leave of absence programs, and workers' compensation. Collaborating closely with HR leadership, Finance, Payroll, legal teams, and external vendors, you will ensure that programs remain competitive, fully compliant, and highly efficient. If you are passionate about benefits strategy, regulatory compliance, effective vendor management, and fostering high-performing teams, this is a pivotal role where your expertise will truly shine.

What You’ll Do

• Lead the administration and ongoing enhancement of employee health, welfare, retirement, leave of absence, and workers' compensation programs.
• Manage annual Open Enrollment, including comprehensive planning, communications, implementation, and dedicated employee support.
• Continuously evaluate benefit offerings, market trends, and regulatory changes to recommend program enhancements that improve employee value while effectively controlling costs.
• Ensure the timely and accurate administration of all benefit programs and employee transactions.
• Oversee all Leave of Absence programs, ensuring strict compliance with company policies and federal and state regulations.
• Manage workers' compensation claims, cultivate strong vendor relationships, drive cost containment initiatives, and ensure regulatory compliance.
• Serve as a primary escalation point for complex employee leave and benefits issues, providing expert resolution.
• Ensure compliance with federal and state regulations, including ERISA, ACA, COBRA, FMLA, ADA, and HIPAA.
• Manage relationships with insurance carriers, brokers, third-party administrators, and other benefits vendors, fostering productive partnerships.
• Monitor vendor performance and negotiate operational improvements to maximize value and efficiency.
• Conduct thorough benefit audits and validate human resources information system data to ensure data integrity and regulatory compliance.
• Oversee benefits invoicing, reconciliation, and payment processing, ensuring accuracy and timeliness.
• Analyze benefits utilization, program costs, and operational metrics to identify opportunities for continuous improvement and strategic enhancements.
• Partner with Payroll and human resources information system teams to ensure accurate employee data and reporting.
• Supervise and develop team members through effective coaching, mentoring, and performance management.
• Provide expert guidance to employees and managers regarding benefit plans, leave administration, and workers' compensation.
• Support employee wellness initiatives in partnership with HR leadership, contributing to a thriving workplace culture.

Qualifications

Must-Have Qualifications

• Associate's degree in Human Resources, Business Administration, or a related field.
• 5-8 years of progressive experience in Benefits Administration, Leave of Absence, and Workers' Compensation.
• Strong knowledge of employee benefit programs and applicable regulations, including ERISA, COBRA, ACA, FMLA, ADA, and HIPAA.
• Demonstrated experience administering health and welfare plans, retirement programs, leave administration, and workers' compensation.
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP/VLOOKUP, formulas, and data analysis.
• Experience working with human resources information systems, payroll, and benefits administration systems.
• Experience generating reports, reconciling benefits data, auditing vendor files, and resolving data discrepancies.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and interpersonal skills with the ability to build relationships across all levels of the organization.

Nice-to-Have Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related discipline.
• CEBS (Certified Employee Benefit Specialist) certification.
• 6-9 years of Benefits Administration experience.
• Prior supervisory or team leadership experience.
• Experience supporting HR technology initiatives and human resources information system implementations.

Why Join Us?

This role offers the opportunity to make a meaningful impact on the employee experience while helping shape the future of our benefits programs. You'll work closely with leadership to drive operational excellence, improve benefit offerings, ensure regulatory compliance, and lead initiatives that support the overall well-being of employees. If you're looking for a role that combines strategic thinking, compliance expertise, employee advocacy, and leadership, this is an outstanding opportunity to advance your HR career.

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.