Benefits Specialist

Campbell County School District; Gillette (WY); On-site; USD 50,000 - 75,000; Full time

Job summary

Campbell County School District is seeking a Benefits Specialist to manage and research insurance claims, verify employee coverage, and ensure accurate billing for benefits programs across ten plans. The role supports employees, providers, and administrators while coordinating with vendors and WSBAIT to control costs.

The position reports to the Human Resources Manager and requires meticulous record-keeping, compliance with regulations, and clear communication about plan options and enrollment

Qualifications

• Skills: operating standard office equipment, bookkeeping, project management, maintaining accurate records, using software applications.

Responsibilities

• Assist employees, beneficiaries and providers to verify eligibility and convey plan information.
• Audit and reconcile benefit information for accurate compensation and compliance.
• Calculate and enter benefit deductions in payroll systems.
• Coordinate vendors and plan documents to monitor costs and changes.

Skills

Office equipment

Bookkeeping

Project management

Records keeping

Software applications

Education

Education related to benefits administration

Job description

The job of Benefits Specialist is done for the purpose/s of processing/ researching insurance claims; ensuring employee proof of coverage and accurate billing; resolving insurance benefit issues; providing benefit information to new and current employees, providers and/or administrators; researching providers, costs and services for administrative review.

This job reports to Human Resources Manager

Essential Functions

• Assists employees, beneficiaries and/or insurance providers for the purpose of verifying eligibility, conveying information related to over ten different plans, and processing claims.
• Audits and reconciles a variety of benefit information (e.g. payroll deductions, voluntary insurance billings, self -funded benefits program budgets, Health Savings Account etc.) for the purpose of accurately compensating employees and ensuring compliance with all established accounting and insurance regulations.
• Calculates and enters a variety of benefit deductions into district payroll system(s) (e.g. benefit deductions, HRS contributions, prorated premiums, etc.) for the purpose of ensuring that employee benefit deductions are maintained accurately and within all relevant rules, laws and regulations.
• Coordinates summary plan document with new vendors and WSBAIT for the purpose of keeping abreast of changes in the insurance industry, and keeping costs down.
• Distributes documents (e.g. open enrollment packets, new/change forms, fringe benefit packages, flyers, identification cards, etc.) for the purpose of providing information and proof of insurance coverage/s.
• Maintains files and records pertaining to employee benefits (e.g. leave of absence records, applications, revolving accounts, etc.) for the purpose of accurately compensating employees and ensuring an up-to- date reference and audit trail.
• Manages retiree accounts for the purpose of accurate spreadsheets and properly reconciled accounts.
• Organizes and administers employee benefits communications processes (e.g. new employee orientations, benefits fairs, written and electric employee communications, open enrollment periods, etc.) for the purpose of receiving and/or conveying information processing applications.
• Prepares and/or processes a wide variety of written materials (e.g. reports, memos, letters, employee benefits forms, retiree insurance billings, benefits applications, forms, enrollment changes, etc.) for the purpose of documenting activities, providing written reference, conveying information and/or ensuring that established accounting practices are maintained.
• Processes a variety of benefit information (e.g. flex benefits, long term disability, open enrollment activities, ACRS benefits program, weekly deposits, district billings, applications, wire transfers, etc.) for the purpose of completing enrollment/changes within program guidelines.
• Receives workplace safety and workers compensation information (e.g. first report of injury reports, medical bills, return-to-work information, etc.) for the purpose of managing claim costs, assisting injured employees and ensuring compliance with established regulations.
• Reconciles enrollment forms and billings to employee records (e.g. health, dental, vision, etc.) for the purpose of ensuring accurate eligibility and payment information and complying with contract provisions.
• Researches issues and/or discrepancies regarding insurance claims as needed for the purpose of ensuring that employee claims are paid accurately and in compliance with current insurance policies and regulations.

Other Functions

• Assists other personnel, as may be required, for the purpose of ensuring an efficient and effective work environment.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; planning and managing projects; preparing and maintaining accurate records; and using pertinent software applications.

KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; business telephone etiquette; and concepts of grammar and punctuation.

ABILITY is required to schedule activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working with detailed information/data; and working with frequent interruptions.

Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 60% sitting, 15% walking, and 25% standing. This job is performed in a generally clean and healthy environment.

Experience:Job related experience with increasing levels of responsibility is desired.

Education:Targeted, job related education with study in job-related area.

Equivalency:

Required Testing:Pre-Employment Proficiency Test

Certificates and Licenses

Continuing Educ. / Training:

Clearances

Criminal Justice Fingerprint/Background Clearance