Benefits Specialist

Nebius; City of Amsterdam (NY); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Career growth and learning

Flexibility and ownership

Collaborative and innovative culture

Opportunity to work on impactful AI\uA

International environment and talented

Job summary

Nebius is a cutting-edge cloud infrastructure company headquartered in Amsterdam, building AI-ready platforms for developers and enterprises. This role focuses on administering health, retirement, and leave benefits, processing enrollments, and ensuring compliance across carriers and regulators.

You will collaborate with payroll, HR, and external providers to resolve issues, maintain accurate records, and support budget planning through data-driven analyses.

Qualifications

• Minimum 2 years of experience administering group health, retirement, or leave programs.
• Experience applying federal/state/local benefits regulations and reporting requirements.
• Experience using HRIS, benefits administration system, payroll system, spreadsheet software, and document management system.
• Certification preferred (CEBS/PHR/SHRM-CP or similar).

Responsibilities

• Administers employee benefit programs to ensure accurate processing.
• Coordinates benefit enrollment and coverage activation with carriers.
• Processes status changes and life events updating elections.
• Supports retirement plan administration and data requests.
• Reviews enrollments for accuracy and reconciles with payroll.
• Maintains confidential benefits records and audits eligibility.
• Responds to inquiries about plans, enrollment, and coverage.
• Collaborates with carriers, TPAs, payroll and HR to resolve issues.
• Reconciles carrier invoices against enrollment records.
• Administers leave of absence programs and return-to-work status.
• Submits required government filings with brokers/TPAs.
• Extracts plan utilization data and participates in surveys.

Skills

Benefits administration

HRIS experience

Regulatory compliance

Payroll systems

Education

CEBS/PHR/SHRM-CP preferred

Tools

HRIS

Payroll system

Spreadsheet software

Document management system

Job description

About Nebius:

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

The Role:

Administers, coordinates, and communicates employee benefit programs across health, welfare, and retirement, supporting the well-being of the workforce. Processes enrollment transactions across the employee lifecycle, including new hires, qualifying life events, and terminations, verifying documentation and confirming coverage with carriers to keep employee records accurate. Reconciles carrier invoices, audits eligibility data against human resources information system (HRIS) and carrier rosters, submitting required regulatory filings to maintain the financial and legal integrity of the benefits programs. Responds to employee inquiries on coverage, claims, and eligibility within established service levels, and partners with carriers, third-party administrators, payroll, and HR to resolve billing, enrollment, and leave-of-absence issues. Extracts utilization and cost data, participates in benefit surveys, and presents market findings to support renewal analysis and budget planning.

Key Responsibilities:

• Administers employee benefit programs, including health, dental, vision, life insurance, disability, retirement, and voluntary benefits, to ensure accurate and timely processing.
• Coordinates benefit enrollment by timely communicating eligibility, distributing enrollment materials, processing elections, and confirming coverage activation with carriers within deadline s.
• Processes employee benefits from employment status changes and qualifying life events by verifying supporting documentation, updating employee elections, and notifying carriers of mid-year adjustments.
• Supports retirement plan administration by processing retirement enrollment changes, loan and hardship withdrawal requests, and annual nondiscrimination testing data requests from the plan recordkeeper.
• Reviews benefit enrollment transactions for accuracy, resolving discrepancies before submitting information to benefit carriers and payroll to ensure correct employee coverage records.
• Maintains accurate and confidential employee benefits records by updating plan elections, dependent information, and coverage termination dates, auditing eligibility data to correct mismatches and verifying transmission accuracy.
• Responds to inquiries and escalations regarding benefit plans, eligibility, enrollment, claims procedures, and coverage, resolving questions within established service-level agreements.
• Works with insurance carriers, third-party administrators, payroll, and human resources teams to resolve benefit eligibility, billing, and enrollment issues.
• Reconciles carrier invoices against enrollment records in the benefits administration system to identify discrepancies for correction and authorize accurate payments.
• Administers leave of absence programs under leave laws and company policy by tracking leave dates, coordinating benefit continuation, updating payroll deductions, and communicating return-to-work status to managers.
• Submits required government filings by working with brokers or third-party administrators (TPAs) to compile benefits reports and plan data for internal management, audits, regulatory filings, and compliance reviews to meet regulatory deadlines.
• Extracts plan utilization data and cost reports, participates in annual benefit surveys, and presents competitive market findings to assist the benefits team in analyzing renewal options and budgeting decisions.

Requirements:

• Minimum 2 years of experience administering group health, retirement, or leave programs; or experience administering employee services or human resources operations.
• Experience applying federal/state/local benefits regulations and reporting requirements in an employer or third-party administrator setting.
• Experience using a HRIS, benefits administration system (e.g., self-service enrollment, eligibility management system), payroll system, spreadsheet software, and document management system.
• Certified Employee Benefit Specialist (CEBS), Professional in Human Resources (PHR), SHRM Certified Professional (SHRM-CP), or similar certification preferred.

Benefits & Perks:

• Competitive compensation
• Career growth and learning opportunities
• Flexibility and ownership
• Collaborative and innovative culture
• Opportunity to work on impactful AI projects
• International environment and talented teams

What's it like to work at Nebius:

Fast moving- Bold thinking- Constant growth- Meaningful impact- Trust and real ownership- Opportunity to shape the future of AI

Equal Opportunity Statement:

Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.

If you need accommodations during the application process, please let us know.