Benefits Senior Specialist

ace; Costa Mesa (CA); On-site; USD 86,000 - 115,000; Full time

Benefits offered by this job

Health coverage

401(k) + Pension

Tuition assistance

Floating holidays and PTO

Parental leave

Wellness programs

Employee discounts

Job summary

Auto Club Enterprises is seeking a Benefits Senior Specialist in Costa Mesa, CA. This senior role develops strong relationships with internal and external partners and mentors team members to efficiently manage benefit plans and related projects.

You will oversee administration, compliance, vendor management, reporting, and employee communications for ACE's medical, dental, vision, and ancillary programs, including annual enrollment.

Qualifications

• Bachelor's Degree or equivalent combination of education and experience. Preferred.
• 4-6 years of significant knowledge in benefit practices, including laws and regulations as warranted by specific area needs. Knowledge and experience with outsourced benefits administration. Required.
• 4-6 years of experience in a large, complex business organization. Must review and interpret plan documents and contracts; experience with employee self-service systems and managing benefit vendors is preferred.

Responsibilities

• Develops and administers ACE's group benefits programs (medical, dental, vision, ancillary) and manages annual enrollment.
• Ensures compliance with policies, IRS, DOL, ERISA, and other regulations; manages vendors and payment processing.
• Prepares manuals, materials, and communications; presents policies and ideas to various stakeholders; interfaces with employees, managers, vendors, medical personnel, and attorneys.
• Analyzes, designs, and administers benefits policies, systems, and practices; supports claims administration, audits, and statistics; may lead projects and mentor staff.
• Provides strategic consulting to business partners up to executive level and maintains high customer service levels via IVR and PSC portal.

Skills

Communication skills

Analytical skills

Workday experience

Education

Bachelor's Degree or equivalent

Tools

Access

Excel

PowerPoint

Word

Job description

Benefits Senior Specialist

This is a senior-level position within the Corporate Employee Benefits department. Responsibilities include developing strong relationships with internal and external business partners and mentoring and coaching team members to efficiently manage benefit plans and related projects. Provides subject matter expertise on administration, compliance, vendor management, reporting, employee communication, and education for the department.

Job Duties

Responsible for the development and administration of the Club's group benefits programs, including medical, dental, vision, and ancillary benefits. Manages the annual enrollment process. Responsible for compliance with company policy and IRS, DOL, ERISA, and other government regulations. Responsible for the management of outside vendors and payment processing, reconciling, and auditing.

Responds to questions, problems, or exceptions to benefit policies and procedures. Analyzes situations and recommends appropriate action. Prepares policy and procedures manuals, materials describing benefits programs, and other related internal publications. Responsible for legally required filings. Develops presentation materials for an executive audience. Presents new policies, procedures, and ideas at various meetings. Interfaces with employees, managers, vendors, medical personnel, and attorneys.

Responsibilities include analyzing, designing, and administering ACE's employee benefits policies, systems, and practices. Assists with claims administration, audits, report preparation, and compilation of statistics. May assume a leadership role within the department, which may include leading special projects, coaching, mentoring, and handling management responsibilities as needed. May provide strategic consulting services to business partners up to and including the executive level. Consistently provides a high level of customer service through the IVR and People Service Center (PSC) portal, as demonstrated by response rates and effective problem resolution.

Researches and provides recommendations on policies and programs that are consistent with the goals and strategies of the company and comply with federal and state guidelines. Monitors changes and trends in human resources and proposes strategies to address their impact. Participates in meetings and prepares meeting agendas and materials.

Consults with outside organizations to determine the most appropriate plan(s) for the organization. Manages and interacts with external vendors, including benefits providers, third-party administrators, and consultants. Participates in case discussion meetings and/or problem resolution.

Qualifications

Bachelor's Degree or equivalent combination of education and experience. Preferred

4-6 years of significant knowledge in benefit practices, including laws and regulations as warranted by specific area needs. Knowledge and experience with outsourced benefits administration. Required

4-6 years of experience in a large, complex business organization. Must be able to review and interpret plan documents and contracts. Must have experience with employee self-service systems and managing benefit vendors. Management and/or operational experience preferred. Preferred

Skills

• Professional written, verbal, and interpersonal skills in order to effectively communicate policies and procedures to all levels of staff and management preferred. (High proficiency)
• Professional analytical and quantitative skills with proficiency in Access, Excel, PowerPoint, and Word preferred. (High proficiency)
• Advanced understanding of federal and state legislation regarding human resource management programs and practices preferred. (High proficiency)
• Knowledge of appropriate state and federal regulations, such as ERISA, ACA, CAA, CMS, etc. required as warranted by specific department needs. (High proficiency)
• Experience with Workday (Medium proficiency)

Certificates

• Professional in Human Resources - Human Resource Certification Institute Preferred
• Certified Benefits Professional - World at Work Preferred
• Certified Employee Benefit Specialist - International Foundation of Employee Benefit Plans Preferred

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The starting pay range for this position is:
$86,100.00 - $115,000.00 Additionally, for full time positions, you will be eligible to participate in our incentive program based upon the achievement of organization, team and personal performance.

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Remarkable benefits

• Health coverage for medical, dental, vision
• 401(K) saving plans with company match AND Pension
• Tuition assistance
• Floating holidays and PTO for community volunteer programs
• Paid parental leave
• Wellness programs
• Employee discounts (membership, insurance, travel, entertainment, services and more!)

Auto Club Enterprises is the largest club within the national AAA federation. We have nearly 17,000 employees in 24 states helping more than 18 million members. The strength of our organization is our employees