Benefits Representative

Allegis Group; Hanover (MD); On-site; USD 41,000 - 67,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Plan – Pre-tax and Roth

Life Insurance

Disability coverage

HSA & DCFSA

Transportation benefits

Employee Assistance Program

Tuition Assistance

Paid Time Off

Job summary

Allegis Group is seeking a Benefits Representative in the United States (Maryland/Hanover) to support administration and reconciliation of employee benefit and retirement programs. The role requires coordinating with HR, payroll, and external providers, with in-office presence to be maintained.

Responsibilities include auditing premiums and data across cycles, processing invoices, and ensuring accuracy and confidentiality of employee benefits information.

Qualifications

• High School Diploma required.
• Associate’s/Bachelor’s degree preferred.
• 2–4 years of experience auditing, reconciling, and validating data in benefits, payroll, finance, or HR operations.
• Experience with PeopleSoft 8.9+ or Oracle Fusion preferred.
• Bilingual in English and Canadian French preferred.

Responsibilities

• Administer recurring benefit and retirement processes across weekly, monthly, quarterly, and annual cycles.
• Audit and reconcile benefit premiums, eligibility data, contributions, payroll files, and vendor files.
• Prepare and submit files, reports, and documentation to stakeholders and providers.
• Investigate discrepancies and resolve benefit, RRSP, DPSP, payroll, and vendor issues.
• Collaborate with HR, payroll, finance, employees, and vendors to support administration and issue resolution.
• Maintain confidential benefit information and audit-ready records.

Skills

Data audits

Reconciliations

Invoice review

Payment processing

Issue resolution

Excel skills

HRIS

Payroll systems

Communication

Education

High School Diploma

Associate/Bachelor's degree preferred

Tools

PeopleSoft 8.9+

Oracle Fusion

Job description

Job Summary

The Benefits Representative supports the administration, audit, and reconciliation of employee benefit and retirement savings programs across recurring weekly, monthly, quarterly, and annual cycles. This role manages benefit premium processes, RRSP and DPSP contribution activities, vendor file submissions, invoice reviews, payment requests, eligibility audits, and issue resolution in partnership with internal stakeholders and external providers.

Job Summary

The Benefits Representative supports the administration, audit, and reconciliation of employee benefit and retirement savings programs across recurring weekly, monthly, quarterly, and annual cycles. This role manages benefit premium processes, RRSP and DPSP contribution activities, vendor file submissions, invoice reviews, payment requests, eligibility audits, and issue resolution in partnership with internal stakeholders and external providers.

In-Office Requirement

• Required in-office presence at least 4 days per week

Essential Functions

• Administer recurring benefit and retirement savings processes across weekly, monthly, quarterly, and annual operating cycles.
• Audit and reconcile benefit premiums, eligibility data, contribution records, payroll files, vendor files, invoices, and payment requests to support accurate and timely processing.
• Prepare, review, and submit required files, reports, and documentation to internal stakeholders and external benefit and retirement plan providers.
• Research, investigate, and resolve benefit, RRSP, DPSP, payroll, invoice, and vendor-related discrepancies with a focus on accuracy and service quality.
• Partner with HR, payroll, finance, employees, and external vendors to support benefit administration, file processing, and issue resolution.
• Maintain confidential employee benefit information and ensure records, reports, reconciliations, and supporting documentation are accurate, complete, and audit-ready.
• Support other Benefit teams (Leave Mgt) with tasks as needed.

Qualifications

• High School Diploma required
• Associate’s/ Bachelor’s degree preferred.
• Two to four years of experience auditing, reconciling, and validating data, preferably in benefits, payroll, finance, or human resources operations.
• Experience with PeopleSoft version 8.9 or later preferred.
• Experience with Oracle Fusion preferred.
• Bilingual in English and Canadian French preferred.

Skills/Abilities

• Demonstrated experience with data audits, reconciliations, invoice review, payment processing, and issue resolution; strong Microsoft Excel skills preferred.
• Strong problem-solving, and attention-to-detail skills when reviewing eligibility data, premium files, contribution records, and employee benefit transactions.
• Proficiency working with HRIS, payroll systems, vendor portals, Excel files, and large data sets.
• Ability to manage multiple recurring operational deadlines across weekly, monthly, quarterly, and annual cycles.
• Strong written, verbal, and follow-up communication skills with employees, payroll, HR, finance, external vendors, and all levels of the organization.
• Ability to maintain confidentiality, take initiative, and consistently deliver accurate, high-quality results.

Core Competencies

• Build relationships
• Develop people
• Lead change
• Inspire Others
• Think critically
• Communicate clearly
• Create Accountability

Benefits Overview

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid Short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Transportation benefits
• Employee Assistance Program
• Tuition Assistance
• Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)

Salary Range

$41,400 - $66,900

The position is bonus eligible

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email Lauren Lara at [e-mail] or call 410-579-3526 for other accommodation options.