Benefits Coordinator – Human Resources

Fl Counties; Florida; On-site; USD 55,000 - 70,000; Full time

Job summary

Fl Counties is seeking a Benefits Coordinator for an in-person role based in Lecanto, Florida. You will administer employee benefit programs, assist with enrollment, ensure regulatory compliance, and serve as the primary liaison between employees, benefit providers, and the HR team.

Responsibilities include ACA tracking and reporting, renewals, monthly benefit invoice audits, annual open enrollment, and maintaining benefits management software/HRIS.

Qualifications

• High School Diploma or GED required; Bachelor's degree preferred.
• Minimum five years' experience in benefits administration.
• Experience with ACA compliance and benefits renewals.
• Proficient with HRIS/benefits software and MS Office.

Responsibilities

• Administer employee benefits programs and enrollment.
• Ensure plan compliance with regulations and county policies.
• Serve as liaison with carriers and brokers.
• Manage ACA reporting (1094/1095) and related filings.
• Perform monthly audits of benefit invoices.
• Coordinate Open Enrollment and wellness initiatives.
• Maintain HRIS and benefits software; train users.
• Assist front desk and respond to employee inquiries.

Skills

Customer service

Communication

Attention to detail

Organizational skills

Multitasking

Microsoft Office

Interpersonal skills

Education

High School Diploma/GED

Bachelor’s degree preferred

Tools

HRIS software

Excel

Benefits software

Job description

The Benefits Coordinator provides comprehensive administration, coordination, and compliance oversight for all employee insurance and wellness benefit programs and related regulatory requirements. Acts as the primary liaison between employees and benefit providers.

Essential Functions

• Full-time, in-person position based in Lecanto, Florida, scheduled hours are Monday through Friday, 8:00 AM to 5:00 PM.


• Manage and administer employee benefit programs offered by the County, ensuring compliance with plan provisions, regulations and County policies. Assist employees with enrollment, questions, and procedures.


• Analyze current benefits by evaluating use, services, coverage, effectiveness, cost, plan experience, and competitive trends in benefits programs


• Serve as primary contact for carriers, third-party administrators, and insurance broker; and liaison for insurance agreements and renewals.


• Serve as the County’s liaison to the Florida Retirement System (FRS) including enrollment, plan selection, retirement and Deferred Retirement Option program applications. Advise on retirement benefits and related policies.


• Ensure compliance with applicable government regulations, timeliness and accuracy of required reporting and fees.


• Conduct monthly audits of benefit invoices and manage processes for employee separations and related benefit activities.


• Manage Affordable Health Care Act compliance, track and process reporting and payments to include Patient-Centered Outcomes Research Institute (PICORI Fee) 1094 and 1095 IRS reporting.


• Verify medical, dental, vision, Flexible Spending Account (FSA), Health Savings Account (HSA), and Consolidated Omnibus Budget Reconciliation Act (COBRA) enrollments and payments.


• Manage the annual Open Enrollment process. Verify and process changes with benefit providers and payroll.


• Coordinate annual employee health and wellness fair and oversee wellness committee.


• Participate in insurance plan renewal discussions, coordinate with brokers, carriers, and third-party administrators to obtain and review renewal proposals, contract terms, rates, and coverage information, and assist with the evaluation and implementation of benefit plan renewals.


• Maintain and serve as administrator for benefits management software and any other relevant Human Resources Information System (HRIS) programs for the County, as assigned. Create and implement training for benefit software to new users and for on-going refresher courses.


• Act as County’s liaison to the employee health clinic, verify employee eligibility, monthly census, and termination reporting.


• Process/verify new hire enrollments, termination of benefits, qualifying event changes, and any changes related to employee personal records and benefits.


• Manage and maintain strict confidentiality and security of records including specialized human resources databases, software systems and filing systems. This includes initiating, updating, and maintaining employee files and other relevant information in HR systems.


• Provide backup and assistance to front desk (HR Assistant) as needed.


• Respond timely to inquiries from employees, retirees and citizens.


• Perform other duties as required.

Education, Training, and Experience

• High School Diploma/GED equivalent, Bachelor’s degree preferred.


• Five (5) years of progressive and relevant experience directly related to administration, coordination, and compliance oversight for employee insurance and wellness benefit programs.

Skills and Abilities

• Excellent customer service skills, communication skills and strong attention to detail required.


• Must have strong organizational skills to plan, prioritize, multi-task and independently execute projects/tasks within specific deadlines while maintaining flexibility.


• Requires ability to maintain courteous and effective relations with County staff, elected officials, community interest groups and the public.


• Must have strong working knowledge of computers and be proficient in the use of Microsoft Office Suite of Products (i.e., Outlook, Word, Excel, etc.).

Certificates and Licenses

• Valid Florida Driver License (or must obtain within 30 days of establishing residency in Florida), or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.


• Professional in Human Resources (PHR), SHRM Certified Professional (SHRM-CP) or similar human resources professional certification preferred.