Benefits Coordinator

Poughkeepsie City School District; City of Poughkeepsie (NY); On-site; USD 85,000 - 96,000; Full time

Job summary

The Poughkeepsie City School District is seeking a Benefits Coordinator to manage employee benefits programs. The successful candidate will enroll new employees, explain benefits, and maintain accurate records. Strong analytical and communication skills are essential for this role.

The position requires a Bachelor's degree in a relevant field and experience in employee benefit administration. The appointment will be provisional, pending the completion of a Civil Service exam.

Qualifications

• Good knowledge of federal, state and local benefits administration laws.
• Ability to work effectively with diverse groups of people.
• Personal characteristics necessary to perform the duties of the position.

Responsibilities

• Enrolls new employees for insurance benefits including health, dental, and life.
• Coordinates benefit activities pertaining to employee records and fiscal records.
• Advises enrollees of COBRA benefits and maintains records.

Skills

Knowledge of employee benefit administration

Effective communication skills

Ability to analyze insurance needs

Knowledge of laws pertaining to benefits

Education

Bachelor's degree in Business Administration or related field

Associate's degree plus three years of experience

Job description

• Position Type: Civil Service/ Benefits Coordinator
• Date Posted: 6/8/2026
• Location: Poughkeepsie City School District
• Date Available: As soon as practicable

RECRUITMENT BULLETIN #: 25-26-263 BENEFITS COORDINATOR JUNE 2026 POUGHKEEPSIE CITY SCHOOL DISTRICT

NOTICE OF POSITION

The Superintendent of Schools, Mr. Gregory Mott, is interested in receiving applications from qualified candidates for the position of:

POSITION

BENEFITS COORDINATOR POUGHKEEPSIE CITY SCHOOL DISTRICT

DUTIES

The Poughkeepsie City School District (PCSD) is committed to providing students and parents with pathways to opportunity that will lead to achievement and success. Through student-centered effective and transformational leadership, school and community engagement, and an unrelenting pursuit to achieve greater school outcomes for children, the Poughkeepsie City Schools is focused on developing and growing greater access, equity, opportunity, and quality across PCSD.

DISTINGUISHING FEATURES OF THE CLASS

This position involves the planning, application, coordination and administration of health benefit programs for both employees and retirees of the school districts. The incumbent functions as a liaison between the school districts and insurance carriers. Work is performed under the supervision of a higher-level administrator. Supervision is not a regular function of this position.

TYPICAL WORK ACTIVITIES

• Enrolls new employees for insurance benefits including, but not limited to, health, dental, and life;
• Coordinates all benefit activities pertaining to employee records, plan maintenance and fiscal records;
• Utilizes program and contractual eligibility guidelines to establish and maintain proper enrollment and termination dates of insurances for employees and retirees;
• Advises enrollees of COBRA benefits and costs, and maintains records of COBRA enrollments and payments;
• Calculates reimbursement of Medicare payments;
• Provides insurance deduction information for payroll and tracks Flexible Spending Account enrollment and payments;
• Receives and records all accident and injury reports; processes all claims with Worker's Compensation Board;
• Reconciles unemployment claims, contests claims, and provides NYS Department of Labor with prior employment information;
• Manages the annual open enrollment process for all employees;
• Meets with employees and retirees who have questions about benefits, and with third-party vendors for benefits administration;
• Maintains employee discount program through relationships with the business and higher education community;
• Maintains complex spreadsheets, issues communications about benefits, and prepares annual benefits budget.

FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES

• Good knowledge of all federal, state and local laws, regulations and contractual agreements pertaining to benefits administration;
• Knowledge of laws, rules and regulations pertaining to insurance, such as General Municipal Insurance Law, Worker's Compensation Law and business law;
• Knowledge of accounting principles and practices;
• Skill to determine advantages and disadvantages of all types of insurance coverage including self-insurance;
• Ability to analyze insurance needs based upon past claims and projected future claims;
• Ability to read and interpret insurance policies;
• Ability to work effectively with a wide variety of people;
• Ability to communicate effectively, both orally and in writing;
• Ability to follow oral and written directions;
• Personal characteristics necessary to perform the duties of the position;
• Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

• EITHER: (A) Bachelors degree in Business Administration, Public Administration, Human Resources, Accounting, Finance or a related field AND one (1) year work experience in employee benefit administration;
• OR: (B) Associates degree in Business Administration, Public Administration, Human Resources, Accounting, Finance or a related field AND three (3) years work experience in employee benefit administration;
• OR: (C) An equivalent combination of the training and experience within the limits of (A) through (B) above.

NOTE: Your degree or college credit must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education.

SPECIAL REQUIREMENT

This position will be appointed provisionally. A Civil Service exam is required for a permanent appointment.

APPOINTMENT

Appointment will be made by the Board of Education upon the recommendation of the Superintendent following assessment of training, experience, certifications, credentials and evaluation of service. Personal interviews shall be conducted where appropriate.

EFFECTIVE DATE

As soon as practical

SALARY

$85,000- $96,000, Commensurate with experience

EQUAL OPPORTUNITY EMPLOYER

The Poughkeepsie City School District is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, religion, national origin, disability, age, or marital status; nor does it apply any other arbitrary measure which would tend to deprive persons of their constitutional rights.