Benefits Compliance Coordinator

Koch Business Solutions, LP; Wichita (KS); On-site; USD 60,000 - 75,000; Full time

Job summary

Koch Capabilities seeks a Benefits Compliance Coordinator to support the Koch Total Rewards Benefits Compliance team. You will track and organize compliance tasks, assist with filings and reports, and help maintain accurate records for Koch benefit plans and programs.

This role reports to the Benefits Compliance Leader and serves as a learning path to grow into a senior contributor. The team conducts US and Canada benefits compliance work with internal partners and external auditors, maintaining

Qualifications

• Experience supporting benefits administration, regulatory reporting, audit coordination, or related functions.
• Experience organizing calendars, logs, and audit records with deadlines.
• Proficiency with MS Excel, Word, PowerPoint, and Outlook.
• Ability to handle confidential employee information with discretion.

Responsibilities

• Perform self-insured state workers' compensation reporting and maintain tracking database.
• Assist with preparation and tracking of US federal, state and local regulatory submissions and schedules.
• Maintain annual compliance calendar, logs, and process documents, flag deadlines.
• Support audits by collecting information, tracking deliverables, and organizing files with internal/external partners.
• Monitor compliance inquiries via Koch line and prepare responses with oversight.
• Maintain plan document repository and assist with drafting plan documents and SPDs.
• Draft communications to employees and plan participants about plan provisions and compliance.
• Support benefit appeals and administrative committee activities with oversight.
• Update knowledge articles in ServiceNow.

Skills

Benefits administration

Regulatory reporting

Audit coordination

Confidential data handling

Education

Associate's or bachelor's degree

Three or more years in Total Rewards or benefits compliance

Tools

ServiceNow

OneNote

Microsoft Copilot

Job description

Koch Capabilities is seeking a Benefits Compliance Coordinator to provide support and administrative assistance to the Koch Total Rewards Benefits Compliance team. In this role, you will help track, organize, and monitor compliance tasks, support the preparation of filings and reports, and help maintain accurate compliance records for Koch Company benefit plans and programs. This role, which reports to the Koch Total Rewards Benefits Compliance Leader, is designed as a learning opportunity for a detail-oriented professional with a compliance or benefits background who wants to build deep expertise in benefits compliance and grow into a more senior contributor on the team.

Our Team

The Koch Total Rewards Benefits Compliance team supports annual benefits compliance responsibilities in the United States and Canada to help mitigate compliance risk for Koch benefit plans and programs. The team proactively coordinates with department leaders and business partners to maintain regulatory adherence and strengthen repeatable compliance processes.

What You Will Do

• Perform all self-insured state worker's compensation reporting and maintain tracking database of all required filings.
• Assist with the preparation and tracking of additional U.S. federal, state and local regulatory benefits compliance submissions, reports, forms, and schedules by gathering information and preparing drafts for review and submission.
• Help maintain the annual compliance calendar, government interaction and inquiry logs, process documents, and supporting records by entering updates, organizing files and flagging upcoming deadlines.
• Provide administrative support for U.S. and Canadian benefits compliance audits, such as collecting requested information, tracking deliverables, scheduling meetings and organizing audit files, in coordination with internal partners and external auditors.
• Help monitor the Koch Compliance telephone line, log incoming IRS and Department of Labor inquiries, and assist with the preparation of responses to IRS, Department of Labor and other government agency inquiries, with oversight from the Benefits Compliance Leader and other stakeholders.
• Help maintain the plan document repository, including organizing plan documents, amendments, and summary plan descriptions for Koch retirement, health and welfare, international, fringe benefit and non-qualified plans, and assist with drafting plan documents, amendments, and summary plan descriptions with oversight from the Benefits Compliance Leader.
• Assist with drafting communications to employees and plan participants regarding benefit plan provisions, inquiries and compliance matters, with oversight from the Benefits Compliance Leader.
• Provide administrative support for benefit appeals and administrative committee activities, including gathering documentation, tracking open items and deadlines, and drafting appeal responses with oversight from the Benefits Compliance Leader.
• Assist with updating knowledge articles in ServiceNow, Koch's online employee self-service repository.

Who You Are (Basic Qualifications)

• Experience supporting benefits administration, employee benefits compliance, regulatory reporting, audit coordination, human resources, finance or a related business function.
• Experience organizing and maintaining detailed calendars, logs, process documentation or audit records with recurring deadlines.
• Experience using Microsoft Excel, Word, PowerPoint and Outlook.
• Experience working with confidential or sensitive employee, benefits or business information.

What Will Put You Ahead

• Associate's or bachelor's degree in Business Administration, Finance, Human Resources or a related field.
• Three or more years of experience supporting Total Rewards or employee benefits compliance.
• Policy and/or documentation drafting experience
• Working knowledge of ERISA, HIPAA, the Affordable Care Act, CMS requirements, state insurance requirements or Canadian benefits compliance.
• Experience supporting regulatory filings, government interactions, ERISA or benefits audits, benefit appeals, plan documents or summary plan descriptions.
• Experience with ServiceNow, OneNote, Microsoft Copilot or similar knowledge-management and productivity tools.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

Koch creates and innovates a wide spectrum of products and services that make life better. Our work spans a vast number of industries across the world, including engineered technology, refining, chemicals and polymers, pulp and paper, glass, electronics and many more. Headquartered in Wichita, Kansas, Koch employs about 120,000 employees across the globe.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aqui, or tu).