Benefits Assistant- Part time

Young World Physical Education; Grand Rapids (MI); On-site; USD 33,213 - 45,267; Part time

Job summary

Young World Physical Education is looking for a part-time Benefits Assistant to support the administration of employee benefits programs at Grand Rapids Public Schools. The role involves managing enrollments, ensuring data accuracy in HRIS, and providing customer service. Ideal candidates have an associate degree and at least one year of experience in employee benefits. The position offers a salary of $24.11 to $32.86 per hour and requires dependable attendance and strong communication skills.

Qualifications

• Minimum of 1 year of employee benefits experience.
• Experience in a school system or large business with complex benefits plans preferred.
• Experience with an automated benefits system is a plus.

Responsibilities

• Assist with administration and maintenance of employee benefits programs.
• Manage benefits enrollments and coordinate training.
• Ensure accurate data in the HRIS and perform quality checks.

Skills

Excellent oral and written communication skills

Analytical and problem-solving skills

Strong customer service orientation

Organizational and record-keeping abilities

Dependable attendance and punctuality

Education

Associate degree

Job description

Job Description

Grand Rapids Public Schools – Franklin Campus Administration Building, Grand Rapids, Michigan.

The Benefits Assistant assists with the administration and maintenance of employee benefits programs across the district. Responsibilities include managing benefits enrollments, coordinating training, ensuring accurate data in the HRIS, performing quality checks, resolving enrollment and disability paperwork, processing payroll data, preparing reports, handling tuition reimbursement, and providing front‑desk and notary public services.

Job Summary

The position supports various benefit programs such as flex spending accounts, health, dental, vision, life insurance, short‑ and long‑term disability, and Cash in Lieu, in compliance with laws, regulations, plan documents, Board policy, and contracts.

Essential Job Functions

• Maintain a working knowledge of all benefit programs.
• Assist in developing employee benefit procedures.
• Coordinate training for district office and school personnel on benefits information.
• Ensure retention and accuracy of benefit enrollment information in the HRIS.
• Perform quality checks of benefit‑related data.
• Provide benefits information to new hires and answer enrollment questions.
• Determine eligibility and distribute enrollment materials.
• Respond to medical, personal, disability, and FMLA paperwork and vendor inquiries.
• Respond to 403(b) inquiries regarding enrollment, plan changes, and contributions.
• Assist the Benefits Coordinator with annual benefit enrollments.
• Prepare deduction and contribution reports per payroll.
• Process payroll data reports and assist state and federal reporting.
• Develop spreadsheets for financial analysis as requested.
• Organize, maintain, and scan records.
• Process tuition reimbursement requests.
• Interact with stakeholders, providing courteous and accurate customer service.
• Track and report data as requested.
• Assist with front‑desk and customer service duties.
• Perform Notary Public duties.
• Other duties as assigned.

Qualifications

Required Education and Experience:

• Minimum of 1 year of employee benefits experience.
• Associate degree.

Preferred Qualifications:

• Experience in a school system or large business with complex benefits plans.
• Experience with an automated benefits system (employee data setup and maintenance).

Knowledge, Skills, and Abilities:

• Dependable attendance and punctuality.
• Excellent oral and written communication skills.
• Ability to work independently with minimal supervision.
• Analytical and problem‑solving skills.
• Strong customer service orientation.
• Team collaboration skills.
• Cultural competence in a diverse environment.
• Organizational and record‑keeping abilities.
• Fast‑paced multitasking and deadline management.
• Certifications to be a Notary Public.
• Accurate data entry and high confidentiality.

ADA Requirements

Physical demands, work environment, and mental functions are representative of those necessary to perform essential duties. Reasonable accommodations may be provided.

Physical Demands

Stand, walk, sit, use hands, reach, climb, balance, stoop, kneel, crouch, crawl, talk, hear, and use vision, as required.

Work Environment

Moderate noise level.

Mental Functions

Compare, analyze, communicate orally and in writing, coordinate, instruct, compute, synthesize, evaluate, compile, and negotiate.

Non‑Discrimination

The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran, or military status.

Americans with Disabilities Act Accommodations

Assistance may be requested through Human Resources at 616‑819‑2022 or [e-mail].

Job Type and Salary

Position Type: Part‑time.
Salary: $24.11 to $32.86 per hour.

Job Requirements

• Citizenship, residency, or work visa required.

Contact Information

• GRPS Careers – Email: [e-mail]