Benefits and Payroll Coordinator - Seattle, WA

VetJobs; Seattle (WA); Hybrid; USD 52,000 - 56,000; Full time

Benefits offered by this job

Competitive Compensation

401(k) with company match

Medical, dental, vision coverage

Paid time off

Professional development

Job summary

BGIS is seeking a Benefits & Payroll Coordinator to join our People & Culture team in Seattle, WA. This hybrid role supports payroll and benefits administration, HR systems, and employee services across the organization.

In this position you will handle data integrity, respond to inquiries with discretion, and contribute to ongoing process improvements in a fast-paced environment.

Job description

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

BGIS is seeking a Benefits & Payroll Coordinator to join our People & Culture team in Seattle, Washington. This hybrid position plays a key role in supporting payroll administration, employee benefits programs, HR systems, and employee services across the organization.

At BGIS, we create and optimize spaces that help organizations perform at their best. As a leading provider of integrated real estate, facilities management, project management, and workplace solutions, we are committed to operational excellence, sustainability, innovation, and employee growth.

Compensation & Benefits

• Competitive Compensation
• $25-$27 per hour ($52,000-$56,160 annually)
• Time Off & Retirement
• 128 hours of Paid Time Off to start, increasing with tenure.
• Nine paid holidays annually.
• 401(k) with a 5% company match
• Comprehensive Benefits
• Medical, dental, and vision coverage
• Life and disability insurance
• Health Savings Account (HSA) and Flexible Spending Accounts (FSA)
• Employee Assistance Program
• Paid parental leave.
• Gym membership discounts
• Team member referral bonus
• Professional Development
• Tuition reimbursement
• Technical training and career development programs
• Opportunities for internal advancement and relocation
• Access to corporate discount programs through ADP

Job Summary

The Benefits & Payroll Coordinator supports the day-to-day operations of the People & Culture team by administering payroll and benefits processes, maintaining employee data within HR systems, responding to employee inquiries, and ensuring accurate reporting and compliance. This position requires strong attention to detail, excellent customer service skills, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Employee Support

• Deliver exceptional service to employees, managers, and business leaders.
• Respond to payroll and benefits inquiries and coordinate resolution of complex issues.
• Monitor shared team in boxes and ensure timely responses.
• Assist with new hire orientation and benefits presentations.
• Support People & Culture initiatives and special projects as assigned.

Payroll Administration

• Review and process timekeeping corrections and payroll-related transactions.
• Audit payroll deductions, earnings, and benefit contributions for accuracy and compliance.
• Research and resolve payroll discrepancies and employee questions.
• Support managers and employees in navigating payroll and HR systems.
• Ensure compliance with applicable payroll regulations, including multi-state requirements.

Benefits Administration

• Administer employee benefit programs and respond to benefits-related inquiries.
• Process benefit provider invoices and maintain accurate records.
• Support leave of absence and accommodation processes.
• Coordinate benefit enrollments, life event changes, open enrollment activities, and retirement plan transactions.
• Prepare reports and maintain tracking tools related to benefits, leaves, and employee programs.
• Collaborate with internal stakeholders and third-party vendors to ensure effective benefits administration.
• Develop and distribute employee communications, newsletters, reminders, and knowledge-base content.
• Support life insurance, retirement plan, and other benefit-related transactions.

HR Data & Reporting

• Maintain accurate employee records and data within HR systems.

Process Employee Lifecycle Transactions, Including

• New hires
• Transfers
• Promotions
• Compensation changes
• Separations
• Generate recurring and ad hoc reports.
• Support audits and data integrity reviews.
• Maintain strict confidentiality of sensitive employee information.
• Identify opportunities to improve workflows, efficiency, and data accuracy.

Qualifications

Required

• High school diploma or equivalent.
• Minimum of two years of experience supporting payroll and employee benefits administration.
• Experience working with HRIS and payroll systems.
• Strong proficiency with Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and organizational skills.
• Ability to effectively manage multiple priorities and deadlines.
• Strong customer service mindset and commitment to confidentiality.

Preferred

• Associate degree in Human Resources, Business Administration, Accounting, or a related field.
• Experience supporting multi-state payroll administration.
• Knowledge of leave administration, benefit programs, and retirement plans.
• Experience with process improvement and workflow optimization.

Physical Demands & Work Environment

• To perform this position successfully, an individual must be able to perform the essential job functions with or without reasonable accommodation.
• Ability to work effectively in a fast-paced environment while handling confidential information.
• Strong focus and attention to detail.
• Ability to communicate clearly and professionally.
• Ability to meet established deadlines and service-level expectations.
• Occasional travel may be required based on business needs.

City*

Seattle

State*

Washington

Job_Category

Coordinator

Job Code

Operations_Specialist

Affiliate Sponsor

BGIS