Benefits Administrator

Museum of Science; Boston (MA); On-site; USD 69,000 - 87,000; Full time

Job summary

An established industry player is seeking a Benefits Administrator to oversee employee benefits programs and payroll reporting. This role is crucial in ensuring smooth payroll operations, compliance with regulations, and effective support for employees' needs. The ideal candidate will have expertise in payroll coordination, benefits compliance, and leave administration, along with strong attention to detail. Join a mission-driven organization that values diversity and fosters an inclusive environment, where your contributions will help inspire a lifelong love of science in the community. This is a fantastic opportunity for someone passionate about making a difference in the workplace.

Qualifications

• Expertise in payroll coordination and benefits compliance is essential.
• Strong attention to detail for HRIS processing and audit compliance.

Responsibilities

• Coordinate payroll and benefits operations ensuring compliance.
• Administer leave of absence programs and support employee needs.
• Assist in audits and maintain compliance with employment laws.

Skills

Payroll Coordination

Benefits Compliance

Leave Administration

Data Accuracy

HRIS Processing

Customer Service

Problem Solving

Regulatory Knowledge

Education

Bachelor's Degree in Human Resources or related field

Tools

HRIS Systems

Payroll Software

Benefits Platforms

Job description

Innovation and creativity come from the unique perspectives of a diverse staff.We value your perspective.

Who We Are

As science and technology increasingly shape our lives, the Museum of Science strives to equip and inspire everyone to use science for the global good while keeping up with the pace of change. Among the world’s largest science centers and New England’s most attended cultural institution, we engage nearly five million people a year – at Science Park and in museums around the world, in classrooms, and online.

The Museum’s singular location connecting Boston and Cambridge puts us at the junction of some of the world’s most influential academic institutions and industries, local and state government, schools, and the public. Trusted by each sector, we are ideally positioned to convene, inspire, and create meaningful experiences for all. Come join us on our mission to inspire a lifelong love of science in everyone and living our vision for a world where science belongs to each of us for the good of all of us.

Why We Need You

The Benefits Administrator is responsible for the coordination and administration of employee benefits programs, payroll reporting, leave of absence (LOA) and ADA administration, audit compliance support, HRIS processing, and benefits education. This role ensures that payroll and benefits operations run smoothly, are compliant with regulations, and effectively support employees’ needs.

What You’ll Accomplish

Payroll Reporting and Coordination:

1. Act as HR’s primary liaison with the payroll department to ensure accurate and timely payroll processing.
2. Reconcile benefits deductions and resolve discrepancies in collaboration with Payroll and Finance teams.
3. Provide payroll-related reports to HR leadership to support compliance and financial planning.

Leave of Absence (LOA) and ADA Administration:

1. Administer leave of absence programs, ensuring compliance with FMLA, ADA, and state-specific regulations.
2. Work with employees and managers to coordinate leave requests, documentation, and return-to-work processes.
3. Oversee reasonable accommodation requests and ensure compliance with the ADA.

Audit Compliance and Reporting Support:

1. Assist in benefits and payroll audits by preparing documentation and ensuring adherence to regulatory requirements.
2. Maintain compliance with ERISA, FLSA, ACA, and other relevant employment laws.
3. Collaborate with Finance and external auditors to ensure accurate reporting.

HRIS Processing and Data Management:

1. Ensure accurate processing of benefits-related data in the HRIS system.
2. Maintain employee records, update benefit selections, and troubleshoot system-related issues.
3. Generate and analyze HRIS reports to support decision-making.
4. Coordinate and execute annual open enrollment, including employee communications and vendor coordination.
5. Assist employees with enrollment selections, questions, and system navigation.
6. Ensure all changes are accurately processed in HRIS and communicated to vendors.

Employee Benefits Education and Support:

1. Develop and deliver benefits education programs to enhance employee understanding of available resources.
2. Create educational materials and maintain up-to-date benefits resources for employees.

What We’re Looking For (Competencies)

1. Payroll and Benefits Administration Expertise: Understanding of payroll coordination, benefits compliance, and leave administration.
2. Data Accuracy and Compliance: Strong attention to detail in payroll reporting, HRIS processing, and audit compliance.
3. HRIS and Technology Proficiency: Experience with HRIS systems, benefits platforms, and payroll software.
4. Employee Support and Education: Ability to communicate benefits programs effectively and provide excellent customer service.
5. Problem Solving and Collaboration: Ability to work across departments and troubleshoot benefits or payroll issues.
6. Regulatory Knowledge: Understanding of FMLA, ADA, ACA, ERISA, and other benefits-related regulations.

How We Work-Our Values

Everyone: We are everyone’s museum. We pursue equity and celebrate every person for who they are. We foster an inclusive environment in which we value and respect diversity.

Service: We serve our colleagues and community. We hold ourselves accountable to be a trustworthy public resource, and to support a sustainable, just and evidence-based future.

Learning: We love learning. We are curious about the world and want to share our joy and wonder with others. We value open minds and recognize that everyone has more to explore, discover and create.

Connection: We find strength in connections. We collaborate across communities, organizations and disciplines to make science relevant and accessible to all.

Boldness: We dream big. We boldly push ourselves forward, pursuing new ideas and challenges. We experiment and learn from our failures as we seek to inspire purpose, spark imagination and encourage hope.

Salary Range: $69,000 - $87,000 USD

The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin