Benefit and Payroll Specialist

Meneses Law; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Excellent medical benefits

401k Safe Harbor Match

Paid Time Off

Flexible work schedule

Structured training programs

Job summary

Meneses Law, based in Houston, is looking for a Benefits and Payroll Specialist who will manage payroll and employee benefits while ensuring compliance with relevant laws. The successful candidate will have strong analytical skills and experience with ADP Workforce Now.

The role also includes responsibilities such as auditing payroll records and administering various employee benefits. Meneses Law offers excellent benefits, including medical and 401k options, in a dynamic work environment.

Qualifications

• Proven experience as a payroll and benefits specialist processing 100+ employees.
• In-depth knowledge of payroll processes and multi-state tax regulations.
• Strong understanding of HR operations including compensation and compliance.

Responsibilities

• Ensure compliance with relevant laws and company policies.
• Review employee timekeeping records and audit payroll for discrepancies.
• Administer employee benefits programs, including health and life insurance.

Skills

Payroll processing experience for 100+ employees

Knowledge of multi-state tax setups

Benefits administration

Proficient in ADP Workforce Now

Analytical and problem-solving skills

Bilingual in English and Spanish

Education

Bachelor’s degree in Human Resources or related field

2+ years of payroll and benefits experience

Tools

Microsoft Office Suite

MacOS systems

Job description

Meneses Law is an accomplished Immigration law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.

Job Summary

Meneses Law, an Immigration Law firm, is seeking a Benefits and Payroll Specialist who plays a vital role within the HR Department. This position demands an individual who possesses a strong understanding of payroll practices, familiarity with setting up new jurisdictions, multi-state compliance, open enrollment, administration and management of benefits, and compliance requirements. The specialist will be responsible for accurate and timely processing of all types of employee compensation and benefits, including off-cycle payrolls, leave of absences, and reimbursement calculations. The ideal candidate will possess excellent analytical skills, attention to detail, and proficiency in relevant software systems.

Essential Functions / Responsibilities

• Responsible for maintaining compliance with relevant laws and company policies.
• Review and validate employee timekeeping records, attendance data, and payroll inputs.
• Audit payroll records to identify and resolve discrepancies.
• Manage payroll files while collaborating with the accounting team for reconciliation.
• Work hand in hand with the HR Manager during Open Enrollment.
• Administer employee benefits programs, including health, dental, vision, life insurance, and other benefits.
• Manage/assign new hire time off policies in a timely basis.
• Assist and find resolutions for all employee inquiries related to payroll, benefits, and any other related inquiry.
• Prepare and submit required reports to government agencies.
• Maintain accurate records of employee compensation, benefits, and deductions.
• Monitor PTO balances and ensure proper recordkeeping.
• Assist employees and managers with PTO related questions and processes.
• Stay updated on relevant regulations and industry trends to ensure compliance and best practices.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

Required Skills / Abilities

• Proven experience as a payroll and benefits specialist or similar role processing 100+ employees.
• In-depth well-rounded knowledge of payroll process and procedures, multi-state tax setups/regulations.
• Well-Rounded knowledge in benefits regarding open enrollment, management and administration of benefits.
• Proficient in ADP Workforce Now HRIS, Vendor and State portals, Microsoft Office Suite and MacOS systems.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Excellent understanding of HR operations (compensation, compliance, benefits, etc.).
• Understanding and adhering to KPIs and metrics.
• Able to type 45 WPM or more.
• Bilingual in English and Spanish is a plus.

Education and Experience

• Bachelor’s degree in Human Resources or related field.
• 2+ years of payroll and benefits experience.

Physical Demands

• This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking.
• Occasionally involve stooping, kneeling, or crouching.
• May involve close vision, color vision, depth perception, focus adjustment and viewing computer monitor for extended periods of time.
• Involves manual dexterity for using keyboard, mouse, and other office equipment.
• The ability to move and lift items up to 10 pounds.

Compensation & Benefits for Working at Meneses Law

• Excellent Benefits (Medical, Employer Paid Dental, Vision, Employer Paid Life Insurance, Paid Time Off, and Selected 10 Days of Paid Holidays)
• 401k Safe Harbor Match
• Work Life Balance Schedule: Operational Hours are 8:00 a.m. to 5:00 p.m. with flexibility to work 2 Saturdays a month.
• Business Professional Work Environment
• Structured Training programs
• Work with state-of-the-art technology
• Birthday and Anniversary rewards
• Sophisticated, challenging work
• Participation in a variety of volunteer events throughout the year.
• Must have the ability to work on a flexible schedule based on department and company needs.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.