Behavioral Health Office Manager

SEARHC; Juneau, Northern (AK, KY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Long and short-term disability

Retirement plan

Job summary

SEARHC seeks an experienced Behavioral Health Office Manager to supervise daily clinic operations in Juneau. You will lead clinicians, case managers, and support staff, ensure patient access, and align with SEARHC’s Mission, Vision, and Values.

You will drive staff development, scheduling efficiency, and regulatory compliance while collaborating with division leaders and other departments.

Qualifications

• High school diploma or GED equivalent.
• Associate’s degree in health-related or business field.
• 2 years of health field work experience may substitute for a degree.
• Bachelor’s degree preferred.
• Healthcare leadership training/certification preferred.

Responsibilities

• Direct staff in planning, development, and implementation of day-to-day clinic operations.
• Implement administrative policies and procedures.
• Ensure scheduling staff fill appointments to improve access to care.
• Provide back-up support for registration and scheduling.
• Identify areas for staff development and facilitate training with the regional director.
• Address patient and customer concerns and improve protocols.
• Collaborate with other departments to ensure clinic operations compliance.
• Travel less than 10%.

Skills

Supervisory experience

Administrative skills

Organizational skills

Communication skills

Interpersonal skills

Cultural awareness

Education

Associate’s degree in health-related or business field

High school diploma or GED

Bachelor’s degree preferred

Healthcare leadership training/certification preferred

Tools

Word processing

Spreadsheet

Data management

Job description

## Behavioral Health Office ManagerApply: AK - Juneau: Full time: Posted Yesterday: JR102847Pay Range:$33.41 - $46.88The Behavioral Health Manager oversees the day-to-day operations of the assigned Behavioral Health Clinic or program; this includes behavioral health clinicians, case managers, intensive outpatient SUD staff, psychiatric providers and nurses, and administrative staff. This position supports staff development and engagement in alignment with SEARHC’s Mission, Vision, and Values. The Behavioral Health Manager collaborates with other SEARHC Behavioral Health Division leaders and other SEARHC departments to accomplish organizational and division strategic goals, ensure access to patient care, and efficient patient centered scheduling. The position provides and/or oversees data collection and reporting for various Behavioral Health programs. Collaborate with the Regional Director to develop and manage local budgets, division goals, and compliance with various accrediting and regulating bodies.SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more.**Shift Details*** M-F 8-5**Key Essential Functions and Accountabilities of the Job*** Direct staff in the planning, development, and implementation of day-to-day clinic operations* Implement administrative policies and procedures* Make certain that staff are consistently scheduled to effectively perform duties and tasks* Ensure scheduling staff actively fill appointments to improve access to care* Be available to staff to answer questions and facilitate solutions* Support local staff to reduce/remove barriers that negatively impact work functions* When necessary, provide back-up support for registration and scheduling* Identify areas of staff development and facilitate training in coordination with regional director* Address patient and other customer concerns and incorporate feedback into the development of protocols and procedures* Inform staff of SEARHC strategic plans and champion efforts and objectives to achieve plans* Engage staff by consistently sharing department, division, and organizational updates.* Encourage staff to share ideas and participate in solutions to develop team cohesion, responsibility, and connection with SEARHC’s Mission, Vision, and Values.* Utilize continuous quality improvement tools to address operational issues and adherence to regulatory and accreditation standards.* Optimize personnel and financial resources, and efficient delivery of health care services within allotted budget* Maintain fundamental knowledge of clinic electronic health record and practice management systems.* Participate in accreditation surveys and maintain fundamental knowledge of elements of performance and requirements* Actively participate and/or lead department meetings* Collaborate with other SEARHC departments to ensure effective clinic operations, patient flow and regulatory compliance* Maintain positive working relationships with community partners and stakeholders* Travel less than 10%* Other duties as assigned to support the success of the Behavioral Health Division**Supervisory Responsibilities*** Supervisory responsibilities are included with this position.**Additional Details:****Education, Certifications, and Licenses Required*** High school diploma or GED equivalent.* Associate’s degree in health-related or business field.* Relevant work experience of 2 years in a health field may be substituted for degree.* At least 2 years of customer service experience.* Bachelor’s degree preferred.* Healthcare leadership training/certification preferred.**Experience Required*** Minimum of 3 years’ healthcare related experience with progressive supervisory and management development.**Knowledge of*** Exceptional customer service skills* Basic knowledge of clinic practice management including staffing and clinic organization, scheduling, and patient flow* Knowledge of revenue cycle, facilities management, and other infrastructure areas impacting the clinic* Basic understanding of CARF, CMS, HIPAA, and/or other accrediting body regulation* Knowledge of liability and risk management principles**Skills in*** Administrative, supervisory, and organizational skills* Oral and written communication skills* Strong interpersonal skills* Cultural awareness and sensitivity**Ability to*** Simultaneously manage multiple tasks simultaneously* Mediate and resolve conflict* Provide leadership and foster collaboration* Recruit and retain qualified staff* Use computer applications, such as word processing, spreadsheet, and data management**Position Information:**Work Shift:Exempt