Behavioral Health Coordinator

Mens Health Foundation; San Dimas (CA); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life and LTD

401(k) Retirement plan

Flexible Spending Account

Sick pay

PTO 120 hours

Job summary

Men's Health Foundation seeks a Behavioral Health Coordinator to manage referrals, support continuity of care, and help patients navigate Behavioral Health services. This non-clinical role ensures confidentiality and coordinates with various providers to promote timely access to services.

The position requires at least 2 years in healthcare admin, strong organizational and communication skills, and proficiency with EHR/EMR systems. A flexible, patient-centered approach is essential.

Qualifications

• High school diploma or equivalent; related degree preferred.
• Minimum two years in healthcare or behavioral health admin roles.
• Experience with patient registration, scheduling, and insurance eligibility.
• Strong organizational skills and attention to detail.
• Knowledge of HIPAA privacy requirements and patient confidentiality.
• Excellent customer service and communication abilities.
• Ability to work on an interdisciplinary healthcare team.

Responsibilities

• Manage internal and external Behavioral Health referrals from receipt through completion.
• Monitor referral status and follow up with patients and providers to close the loop.
• Conduct patient outreach and non-clinical care coordination as directed.
• Assist patients navigating barriers to care and connect to resources.
• Coordinate warm handoffs between patients and Behavioral Health specialists.
• Escalate clinical questions or safety concerns to the appropriate clinician.
• Maintain documentation of referrals and care coordination activities in the EHR.
• Provide front-desk and administrative support for Behavioral Health services.
• Ensure confidentiality and HIPAA compliance in handling information.
• Perform other duties to support Behavioral Health and clinic operations.

Skills

Organizational skills

Attention to detail

Communication skills

Customer service

HIPAA knowledge

Education

High school diploma or equivalent

Bachelor's degree in psychology or related field

Tools

EHR/EMR systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical 9201 Sunset SCMMG Medical Practice, Los Angeles, CA, US

Salary Range: $27.00 To $29.00 Hourly

Are you in search of a fulfilling and meaningful position? Do you want to work for an organization that promotes growth and development?

Here at Men's Health Foundation we envision a world where inequity and stigma do not separate people from healthcare.

"Reimagining Healthcare" is our commitment to affirming the unique experience of every patient. We prioritize our patients’ evolving needs and strive to help each patient feel comfortable, understood, and respected.

Why Men's Health Foundation?

Men's Health Foundation is seeking compassionate, mission-driven individuals. We believe that by reimagining how healthcare is delivered, we can help create greater health equity for those most at risk, breaking down barriers to care. We welcome all backgrounds, gender identities, and expressions.

We recognize our staff as the heart of our organization and seek to provide a generous and competitive benefits package to support our employee's well-being. We offer the following:

• Medical, Dental, Vision, Life and LTD insurance (may be eligible on the 1st of the month following date of hire)
• 401(k) Retirement plan (may be eligible for employer matching up to 4% following completion of 90th day of employment)
• Flexible Spending Account (FSA)
• 40 hours of sick pay (following completion of 90th day of employment)
• 120 hours of PTO accrued within the 1st year of employment

We seek team members who embrace and champion diversity, as our work within the LGBTQ+ community promotes positive sexuality and inclusivity. Candidates should be comfortable with exposure to imagery, events, and materials that reflect our culture of acceptance and expression, ensuring alignment with our values.

Organization Background

Men’s Health Foundation connects men at risk to comprehensive healthcare and wellness through education, collaboration, and advocacy. Inspiring and empowering all men to live longer, healthier, and happier lives. We see a world where inequity and stigma do not separate men from healthcare. At Men’s Health Foundation, we are reimagining men’s healthcare.

Job Description

Overview

The Behavioral Health Coordinator is a key member of the Behavioral Health team responsible for managing referrals, supporting continuity of care, and helping patients navigate Behavioral Health services. The role provides non-clinical care coordination, patient follow-up, and operational support while facilitating access to services. Given the sensitive nature of Behavioral Health information, this position is entrusted with maintaining a high level of confidentiality and safeguarding patient information in accordance with HIPAA, organizational policies, and applicable privacy requirements. The Behavioral Health Coordinator reports to the Associate Director of Clinic Administration or designee and works closely with the Director of Behavioral Health and Behavioral Health Clinicans.

Essential Functions and Responsibilities

• Manage internal and external Behavioral Health referrals from receipt through completion, including reviewing referrals for required information, obtaining missing documentation, addressing insurance and authorization requirements, and coordinating access to appropriate Behavioral Health, psychiatric, substance use, community-based, or other support services.
• Maintain ongoing oversight of referral status and conduct timely follow-up with patients, referring providers, internal teams, and external organizations to address outstanding needs, confirm access to services, obtain follow-up documentation, and ensure closure of the referral loop.
• Conduct patient outreach and non-clinical care coordination as directed by the Director of Behavioral Health or designated clinical staff, including follow-up related to missed appointments, referrals, transitions in care, and other identified care needs.
• Assist patients with navigating barriers to care by coordinating next steps, helping resolve administrative or access-related issues, and connecting patients to appropriate organizational and community resources.
• Coordinate warm handoffs and follow-up between patients, Behavioral Health specialists, internal departments, and external service providers to promote continuity of care and reduce delays or gaps in services.
• Reinforce clinician-directed follow-up plans and administrative next steps while promptly escalating clinical questions, safety concerns, changes in patient condition, or other matters requiring assessment by an appropriate Behavioral Health clinician.
• Maintain accurate and timely documentation of referrals, outreach attempts, care coordination activities, barriers, resource connections, and follow-up outcomes within the Electronic Health Record (EHR) and designated tracking systems.
• Provide administrative support to Behavioral Health Clinicians and leadership, including working assigned patient lists, coordinating follow-up activities, preparing non-clinical correspondence or documents, maintaining departmental records, and assisting with special projects and other clerical needs.
• Facilitate patient access to Behavioral Health services, including scheduling appointments, maintaining accurate provider schedules, insurance eligibility verification, registration, intake documentation, and maintenance of accurate patient information in the EHR.
• Provide front-desk and reception support for Behavioral Health services as needed, ensuring patients receive professional, compassionate, and confidential assistance throughout their visit.
• Maintain strict confidentiality and exercise a high level of discretion when handling Behavioral Health information, ensuring protected health information is accessed, disclosed, transmitted, and discussed only as appropriate and in compliance with HIPAA, organizational policies, and applicable privacy requirements; promptly report or elevate suspected privacy or confidentiality concerns.
• Perform other duties as assigned in support of Behavioral Health and clinic operations.

Qualifications

• High school diploma or equivalent required; degree in psychology, social work, human services, healthcare administration, public health, or a related field preferred.
• Minimum two (2) years of experience in healthcare, behavioral health, patient access, referral coordination, care coordination, or a similar patient-facing administrative role; behavioral health experience preferred.
• Experience with patient registration, appointment scheduling, insurance eligibility, referrals, and Electronic Health Record (EHR/EMR) systems preferred.
• Strong organizational skills with excellent attention to detail, accuracy, follow-through, and the ability to manage multiple priorities in a fast-paced environment.
• Working knowledge of medical and behavioral health terminology, healthcare documentation, HIPAA privacy requirements, and appropriate handling of protected health information.
• Excellent customer service and communication skills, with the ability to interact professionally and compassionately with patients, providers, community partners, and other healthcare professionals.
• Ability to work effectively as part of an interdisciplinary healthcare team and exercise appropriate judgment when identifying and escalating patient needs or concerns.
• Ability to maintain professionalism, discretion, appropriate boundaries, and composure when supporting patients who may be experiencing behavioral health concerns, distress, or barriers to care.

Company Requirements

• Must be able to pass a pre-employment drug test, physical, and a background check to include a 7-year criminal, 10-year SSN & employer history reference check.
• Must be able to provide proof of COVID-19 vaccination on the first day of work.
• Excellent interpersonal skills.
• Must be able to work flexible schedules.
• Must take yearly flu shots or wear flu mask during flu season for patient-facing positions and test for tuberculosis as required by the Centers for Disease Control and Prevention.