Behavioral Health Administrative Assistant

Cahaba Medical Care Foundation; Centreville (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

Cahaba Medical Care Foundation seeks a Behavioral Health Administrative Assistant to provide essential administrative and operational support in a behavioral health setting. You will assist clinicians, manage calendars for the Behavioral Health leadership, organize records, and prepare reports and presentations across multiple locations.

The role requires strong organizational and communication skills, comfort with Google Apps and Microsoft Office, and a flexible, teamwork-oriented mindset to

Qualifications

• Knowledge of behavioral health and social work concepts.
• Excellent organizational, interpersonal and communication skills.
• Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe).
• Ability to work well with various levels of internal management and staff as well as outside vendors and clients.
• High level of flexibility and willingness to help with the daily tasks.

Responsibilities

• Makes arrangements for meeting and trainings, as needed
• Serves as the contact person for the Behavioral Health Department/SUD Program
• Screen calls, emails, and other correspondence sent from reception
• Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator
• Functions as administrative support for Director of Behavioral Health and SUD Coordinator
• Organize, maintain, and file digital files and records
• Prepare and edit correspondence, reports, spreadsheets, and presentations
• Complete special projects as assigned
• Assisting with other overflow work as directed by the Director of Behavioral Health
• Prompt, Regular attendance at the office
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times.
• Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information
• Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer)
• Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed
• Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health
• Receives and processes referrals for the Behavioral Health Department
• Completes monthly medicaid verifications for patients enrolled in the Ryan White Program
• Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed
• Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments
• Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator

Skills

Organizational skills

Interpersonal skills

Communication skills

Office software

Google Apps

Microsoft Office

Adobe

Team collaboration

Adaptability

Behavioral health knowledge

Tools

Google Apps

Microsoft Office

Adobe

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Behavioral Health Administrative Assistant

Full Time Rural Central Office, Centreville, AL, US

Behavioral Health Administrative Assistant

Reports to Director of Behavioral Health

Background : Cahaba Medical Care Foundation is a community health center providing medical, pharmacy, dental, and behavioral health services to diverse underserved communities in Jefferson, Bibb, Perry, Chilton, Shelby, Marengo, and Wilcox counties. We are a Level 3 Patient-Centered Medical Home and Joint Commission accredited organization, committed to increasing integration and coordination of behavioral health and primary care. This is an exciting, fast paced practice with a strong mission and commitment to providing high quality care.

Purpose : To provide administrative, clerical, and operational support in a behavioral health setting so that clinicians can focus on patient care and patients have an organized, efficient experience.

Responsibilities and Duties

• Makes arrangements for meeting and trainings, as needed
• Serves as the contact person for the Behavioral Health Department/SUD Program
• Screen calls, emails, and other correspondence sent from reception
• Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator
• Functions as administrative support for Director of Behavioral Health and SUD Coordinator
• Organize, maintain, and file digital files and records
• Prepare and edit correspondence, reports, spreadsheets, and presentations
• Complete special projects as assigned
• Assisting with other overflow work as directed by the Director of Behavioral Health
• Prompt, Regular attendance at the office
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times.
• Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information
• Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer)
• Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed
• Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health
• Receives and processes referrals for the Behavioral Health Department
• Completes monthly medicaid verifications for patients enrolled in the Ryan White Program
• Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed
• Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments
• Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator

Qualifications

• Knowledge of behavioral health and social work concepts
• Excellent organizational, interpersonal and communication skills
• Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe)
• Ability to work well with various levels of internal management and staff as well as outside vendors and clients
• High level of flexibility and willingness to help with the daily tasks