Battleground Alliance - Executive Assistant

Grossman Solutions; United States; Remote; USD 70,000 - 80,000; Full time

Job summary

A non-profit organization seeks an Executive Assistant to provide high-level administrative support to leadership. The role involves managing schedules, facilitating communication, and maintaining organizational systems. Ideal candidates have a bachelor's degree, 3-4 years of relevant experience, and strong proficiency in Microsoft Office and CRM systems. Offered compensation is between $70,000-$80,000, with benefits included. This position is remote with a preference for candidates in DC.

Benefits

Health benefits

Remote work flexibility

Qualifications

• Minimum 3-4 years in operations or executive support.
• Experience in political campaign or advocacy is preferred.
• Demonstrated office administration experience.

Responsibilities

• Schedule meetings for leadership and partners.
• Take meeting notes and track action items.
• Manage contact databases for partners.
• Support travel arrangements for staff.

Skills

Excellent written and verbal communication skills

Strong organizational abilities

Time management skills

Problem-solving skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

CRM systems (Salesforce, HubSpot)

Job description

Position Overview

The Executive Assistant provides high-level administrative support to leadership, focusing on managing relationships, scheduling, and maintaining organizational systems that enable effective executive function.

About Battleground Alliance

Battleground Alliance is a multientity campaign committed to strengthening democratic institutions and civic engagement in competitive political environments. We work to build coalitions, support grassroots organizing, and voter engagement.

Key Responsibilities

• Schedule and coordinate meetings for leadership team and coalition partners
• Take detailed meeting notes, track action items, and distribute follow-up communications
• Manage and update contact databases for national partners, local coordinators, and target district contacts
• Support travel arrangements and expense tracking for staff
• Provide administrative support for new systems implementation
• Maintain confidential strategic documents and partner agreements
• Serve as liaison between leadership and internal/external stakeholders
• Provide general administrative support for day-to-day executive operations

Required Qualifications Education & Experience

• Bachelor's degree in any field, or equivalent combination of education and experience
• Minimum 3-4 years of operations, executive support, administrative, or related professional experience
• Political campaign, organizing and advocacy experience preferred
• Demonstrated experience in office administration and executive support activities
• Basic understanding of 501(c)3 and 501(c)4 and PAC compliance

Core Competencies

• Excellent written and verbal communication skills
• Strong organizational abilities with exceptional attention to detail
• Time management skills with ability to prioritize multiple executive requests
• Problem-solving skills and ability to work independently with minimal supervision
• Reliability and punctuality in meeting deadlines and commitments

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Email and calendar management systems
• CRM systems and management experience (i.e. Salesforce, Raiser’s Edge, HubSpot)

Interpersonal Skills

• Collaborative approach to working with diverse teams and external partners
• Adaptability to changing executive priorities and work environments
• Strict confidentiality in handling sensitive executive and organizational information
• Professional judgment and discretion in decision-making
• Relationship management skills for maintaining partner and stakeholder connections
  

Compensation

• $70,000-$80,000 depending on experience
• Benefits included
• Remote with DC Preference

Application Process
To apply, please submit the following materials:

• Current resume highlighting relevant experience
• Responses to Application Questions
  

The organization is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, disability or any other category prohibited by local, state or federal law. We encourage qualified candidates of diverse backgrounds, including candidates of color, women, veterans, and LGBTQ individuals to apply.