Basketball Tournament Coordinator

Hagerstown Field House; Hagerstown (MD); On-site; USD 25,000 - 28,000; Part time

Job summary

ESM HAGERSTOWN LLC in Hagerstown, MD is seeking a part-time Basketball Tournament Coordinator to plan, organize, and run youth and amateur tournaments at the Hagerstown Field House. You will coordinate with organizers, teams, officials, vendors and facility staff to ensure a high-quality experience for players, coaches and spectators.

Responsibilities include scheduling, registrations, brackets, on-site operations, and ensuring compliance with venue policies.

Qualifications

• Experience in sports management, recreation, event management, or basketball operations preferred.
• Knowledge of basketball rules, tournament structures, and bracket formats preferred.
• Strong organizational and time management skills.
• Excellent communication and customer service abilities.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Tournament Planning & Coordination — schedule, team registration, and event logistics.
• Work with directors and organizations to plan details and facility needs.
• Develop brackets, game schedules, and on-site operations plans.
• Ensure compliance with facility policies, league rules, and safety standards.
• Event Operations — be the on-site contact, manage setup and equipment, resolve conflicts.
• Customer Experience — ensure welcoming, responsive service to players, coaches, spectators.

Skills

Sports management

Event coordination

Basketball operations

Organizational skills

Customer service

Communication

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Basketball Tournament Coordinator

Part Time ESM HAGERSTOWN LLC, Hagerstown, MD, US

Salary Range: $18.00 To $20.00 Hourly

• Location Hagerstown Field House, 290 E Memorial Blvd, Hagerstown, MD, 21740, United States
• Base Pay $18.00 - $20.00 / Hour
• Job Category Hagerstown Field House
• Industry Tournament Management, Basketball, Sports Management
• Employee Type PT Non-Exempt

Basketball Tournament Coordinator

The Basketball Tournament Coordinator is responsible for planning, organizing, and executing youth and amateur basketball tournaments hosted at the Hagerstown Field House. This role ensures tournaments run smoothly by coordinating with event organizers, teams, officials, vendors, and facility staff while maintaining a high-quality experience for athletes, coaches, and spectators. This position reports directly to the Sports Management Director.

Essential Duties and Responsibilities

Tournament Planning & Coordination

Coordinate all aspects of basketball tournaments including scheduling, team registration, and event logistics

Work with tournament directors and basketball organizations to plan event details and facility needs

Develop tournament brackets, game schedules, and game-day operations plans

Ensure all tournaments comply with facility policies, league rules, and safety standards

Event Operations

Serve as the on-site point of contact during basketball tournaments

Coordinate facility setup including courts, score tables, scoreboards, signage, and equipment

Manage game schedules and resolve scheduling conflicts as they arise

Communicate with referees, teams, coaches, and event staff

Maintain communication with teams regarding schedules, tournament rules, and updates

Assist with team registration and check-in processes

Coordinate with vendors, concessions, and external event partners

Facility & Staff Coordination

Work with facility management and operations staff to ensure courts are prepared and ready for games

Help coordinate referees, scorekeepers, volunteers, and event staff

Monitor tournament flow and address operational issues quickly

Customer Experience

Ensure a welcoming and professional experience for players, coaches, and spectators

Respond to questions, concerns, and issues during tournaments

Assist with crowd management and overall event organization

Qualifications

Experience in sports management, recreation, event management, or basketball operations preferred

Knowledge of basketball rules, tournament structures, and bracket formats preferred

Strong organizational and time management skills

Excellent communication and customer service abilities

Ability to manage multiple tasks in a fast-paced environment

Requirements

Ability to stand and move throughout the facility for extended periods

Ability to lift or move light equipment (tables, signage, scoreboards) as needed

Availability to work evenings, weekends, and occasional holidays based on tournament schedules

Preferred Experience

Familiarity with tournament scheduling software or bracket systems

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.