BAS Service Administrator

EMCOR Services Automated Controls; Cincinnati (OH); On-site; USD 42,000 - 64,000; Full time

Job summary

EMCOR Services Automated Controls in Cincinnati, OH, seeks a Controls Service Administrator to support the controls department with administrative, financial, and project tasks, ensuring accurate documentation and timely invoicing.

This role requires strong organizational skills, attention to detail, and excellent communication as you coordinate scheduling, track costs, and assist with ERP systems for multiple projects in the Greater Cincinnati area.

Qualifications

• High school diploma required; Associate's degree or related business coursework preferred.
• Experience with BAS, controls, construction, or related industry preferred.
• Experience with accounting, invoicing, ERP, or project management systems highly desired.
• Working knowledge of Accounts Receivable, Accounts Payable, job costing, and cash flow management preferred.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent customer service and interpersonal skills.
• Strong written, verbal, and electronic communication abilities.
• Self-motivated, goal-oriented, and capable of working independently while managing multiple priorities.

Responsibilities

• Provide documentation, timely invoicing, and project administration throughout the project lifecycle.
• Support day-to-day operations of the Controls Department during core business hours.
• Coordinate scheduling and communicate with customers and internal stakeholders effectively.
• Assist with AR/AP processes and cash flow management as needed.
• Support accounting/invoicing systems and ERP implementations or usage.

Skills

Excellent customer service

Strong organizational skills

Attention to detail

Communication abilities

Education

High school diploma

Associate's degree

Tools

ERP software

Invoicing systems

Accounting software

Job description

About Us

EMCOR Services Automated Controls is a turnkey solution provider of building automation and energy management systems for a variety of commercial, industrial, and other facilities. We specialize in designing and installing advanced automation solutions with intuitive and interactive graphical user interfaces.

Job Summary

The Controls Service Administrator plays a critical role in supporting the day-to-day operations of the Controls Department by providing exceptional administrative, financial, and project support. This position serves as a key resource for project teams, customers, and internal stakeholders by ensuring accurate documentation, timely invoicing, effective scheduling, and organized project administration throughout the project lifecycle. The ideal candidate is highly detail-oriented, organized, customer-focused, and capable of managing multiple priorities in a fast-paced environment.

Essential Duties & Responsibilities

• Requires availability during core business hours
• 40 hour/week pay cap (unless OT pre-approved)
• Experience with building automation/construction industry desired
• Experience with AR/AP and cash flow management desired
• Experience with accounting/invoicing systems highly desired
• Excellent customer service skills
• Excellent communication skills (verbal, written, and electronic)
• Must be self-motivated, goal & results oriented and able to work efficiently in a fast-paced environment
• Must have high standards of quality with attention to detail
• Must be efficient at scheduling and meeting commitments for multiple customers
• Job duties will be primarily limited to the Greater Cincinnati area; however, out of town travel may be required.
• Other job duties as assigned

Qualifications

• High school diploma required; Associate's degree or related business coursework preferred.
• Experience within the building automation systems (BAS), controls, construction, or related industry preferred.
• Experience with accounting, invoicing, ERP, or project management systems highly desired.
• Working knowledge of Accounts Receivable, Accounts Payable, job costing, and cash flow management preferred.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent customer service and interpersonal skills.
• Strong written, verbal, and electronic communication abilities.
• Self-motivated, goal-oriented, and capable of working independently while managing multiple priorities.
• Ability to thrive in a fast-paced environment and consistently meet deadlines.