Barge Maintenance Administrative Assistant

BLESSEY MARINE; Dayton (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Blessey Marine is seeking an Administrative Assistant in Liberty, TX to support the Barge Maintenance Department and Director/Office Manager. The role focuses on clerical tasks, PO processing, and data entry using Word, Excel, SAP, and TowWorks.

The ideal candidate will have 1–2 years of clerical experience, strong English communication, and a high level of accuracy, with the ability to manage deadlines and confidentiality in a fast-paced maritime environment.

Qualifications

• Must have a high level of accuracy in all documentation.
• Detail-oriented in composing and proofreading materials.
• Must read, write, and speak English clearly.
• High School diploma or GED required; college preferred.
• 1–2 years of clerical experience.
• Proficiency in Excel and Microsoft Word.
• Strong interpersonal skills to handle confidential information.
• Knowledge of office procedures and ability to operate standard office equipment.
• Ability to prioritize and meet deadlines.
• Excellent spelling, grammar, and written communication skills.
• Excellent telephone and oral communication skills.
• Ability to maintain confidentiality.

Responsibilities

• Serve as a contact for vessel crew questions regarding barge maintenance issues.
• Assist Office Manager to ensure purchase orders are provided and coded to work orders; research PO's, invoices, and work orders.
• Utilize software: SAP, TowWorks, Microsoft Word, Excel, and future databases.
• Maintain the Barge Maintenance Department on-call schedule.
• Review work orders daily and help prioritize and assign port engineers.
• Ensure completeness of work orders in the database, including notes on required repairs.
• Prepare and submit the Daily Hand Off Report.
• Assist in vetting responses for the Compliance Department.
• Attend morning status meetings and provide input and follow-up.
• Perform other related duties as assigned.

Skills

Excel

Microsoft Word

SAP

TowWorks

Education

High School diploma or GED

Tools

SAP

TowWorks

Job description

Blessey Marine owns and operates one of the youngest multi-faceted inland tank barge and towing vessel fleets in the United States. Servicing all major petroleum and petro-chemical companies. Blessey Marine has gained respect in the industry by putting safety, customer service and professionalism as its first priorities.

We are in search of an Administrative Assistantfor our Barge Maintenance Department.

Position is located at our Liberty, TX location.

JOB TITLE: Administrative Assistant

DEPARTMENT: Barge Maintenance

FLSA STATUS: Non-Exempt

SUMMARY DESCRIPTION:

Provideadministrative and clerical support to the Barge Maintenance Department with afocus on support to the Director and Office Manager by performing the followingduties:

SUPERVISION:

Reports to: Barge Maintenance Office Manager

Supervises: This position has nosupervisory responsibilities

ESSENTIALJOB FUNCTIONS:

• Serveas a contact for vessel crew questions regarding barge maintenance issues.
• Workin conjunction with the Barge Maintenance Office Manager to ensure purchaseorders are properly provided and coded to work orders. This may includeresearching purchase orders, invoices and work orders.
• Utilizecomputer applications: Microsoft Word, Microsoft Excel, SAP, TowWorks and anyfuture databases the company may implement.
• Maintainthe Barge Maintenance Department on call schedule.
• Daily,review work orders and assist the Director of Barge Maintenance in prioritizingand assigning port engineers to assignments.
• Followthrough with completion of work orders by the port engineers to ensure detailsare included in work orders.
• Accurateand detailed entry of work order documentation into the company database, toinclude adding information to the “requires repairs/needs attention” and followup.
• Prepareand submit the Daily Hand Off Report.
• Responsiblefor the bi-annual engine service, the orders and tracking delivery status ofthe kits.
• Assistthe Barge Maintenance Officer Manager with vetting questions, responses, andsolutions for response to the Compliance Department.
• Attendsall morning status meetings and provides input and follow-up.
• Performother related duties, as assigned, to ensure efficient and effective functionof the Barge Maintenance Department.

QUALIFICATIONS

• Musthave a proven high level of accuracy.
• Mustbe detailed in composing and proofing all documentation and materials.
• Mustbe able to read, write and speak clearly in the English language.
• High School diploma or GED required; Collegepreferred.
• One(1) to Two (2) years of Clerical experience.
• Proficiencyin or knowledge of a variety of computer software applications, including but not limited to Excel and Microsoft Word software.
• Highlevel of interpersonal skills to handle sensitive and confidential situationsand documentation.
• Knowledgeof office administration procedures.
• Abilityto operate most standard office equipment.
• Mustbe able to prioritize and meet deadlines.
• Proficientspelling, grammar and written communication skills.
• Excellenttelephone and oral communication skills.
• Abilityto maintain a high level of confidentiality.

LANGUAGE SKILLS

Abilityto read, analyze, and interpret general business periodicals, professionaljournals, technical procedures, or governmental regulations. Ability to write reports, businesscorrespondence, and procedure manuals.Ability to effectively present information and respond to questions fromgroups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Abilityto apply concepts such as fractions, percentages, ratios, and proportions topractical situations.

REASONING ABILITY

Abilityto define problems, collect data, establish facts, and draw valid conclusions.Ability to interpret an extensive variety of technical instructions inmathematical or diagram form and deal with several abstract and concretevariables.

PHYSICAL REQUIREMENTS

Thephysical demands described here are representative of those that must be met byan employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities toperform the essential functions.

Whileperforming the duties of this Job, the employee is regularly required to stand;walk; sit; use hands to finger, handle, or feel; reach with hands and arms andtalk or hear. The employee is occasionally required to climb or balance; stoop,kneel, crouch, or crawl and taste or smell. The employee must occasionally liftand/or move up to 20 pounds. Specific vision abilities required by this jobinclude close vision, distance vision, color vision, peripheral vision, depthperception and ability to adjust focus.

WORKING CONDITIONS

Thework environment characteristics described here are representative of those anemployee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilitiesto perform the essential functions.

Whileperforming the duties of this Job, the employee is occasionally exposed to wetand/or humid conditions; moving mechanical parts; risk of electrical shock andrisk of radiation. The noise level in the work environment is usually moderate.

TRAVEL REQUIREMENTS

Thisposition requires driving a vehicle as necessary for errands and businessrelated meetings. Employee and/or applicant must successfully complete a MotorVehicle History check and possess and maintain a current valid driver's licensein their state of residence.

Blessey Marine Services, Inc. is an Equal Opportunity Employer and Drug Free Workplace