Banquet Set Up Administrative Assistant

Fontainebleau Las Vegas; Las Vegas (NV); On-site; USD 43,000 - 59,000; Full time

Job summary

Fontainebleau Las Vegas is seeking a Banquet Set Up Administrative Assistant to handle the operations of the Banquets Department and perform essential administrative duties. The role supports meeting setup, scheduling, filing, invoices, supplies, and coordination with convention clients and Members, while maintaining guest-facing areas and ensuring accurate records.

The successful candidate will have a high school diploma and strong organizational and communication skills, with proficiency in

Qualifications

• High school diploma or equivalent required.
• Excellent organizational and communication abilities.
• Proficient in Microsoft Office; able to handle office equipment and files.

Responsibilities

• Assist the Banquets department in all office tasks and responsibilities.
• Coordinate meetings: schedule rooms, take minutes, arrange AV equipment and refreshments.
• Assist on the floor with convention clients and Member requests.
• Maintain and order office supplies; manage invoices and purchase requests.
• Create and post signs for banquet events; keep files and records up to date.

Skills

Communication skills

Organizational skills

Telephone etiquette

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Position Overview

The Banquet Set Up Administrative Assistant will perform administrative duties related to the operations of the Banquets Department.

Essential Duties And Responsibilities

• Assist the Banquets departments in all aspects of the office
• Provide support for setting up meetings, which may include but is not limited to, coordinating meetings, taking meeting minutes, scheduling conference rooms, setting up conference calls and obtaining audio/visual equipment and refreshments
• Assist on the floor with convention clients and Member requests
• Maintain and order office supplies as needed; Handle the Banquets supply account as well as invoices and purchase requests
• Create and post all food sign and meeting signs for all Banquet events
• Ensure the maintenance of files, correspondence, and records in the department, typing and filing using computer systems
• Input and monitor all schedule shift requests, leaves, early outs, and call outs
• Perform telephone duties which require making and answering phone calls, messages, forwarding calls to appropriate people, assisting callers in resolving questions, using standards of service and being proactive with learned information
• Receive and distribute office mail and maintain FedEx account
• Ensure all Member work cards are up-to-date and verified
• Makes photocopies, faxes, and email documents as needed
• Schedule and organize appointments for the Banquets Department
• Conduct research, preparing statistical reports, handle information requests, and perform administrative tasks to include projects and initiatives
• Assist the Banquets Department in carrying out various programs and procedures for all Members
• Ensure all guest facing areas of the office are kept clean and well maintained
• Make travel and room arrangements as needed
• Oversee and maintain the departments Evacuation Plan
• Oversee and manage the creating and updating of department SOP's
• Responsible for complying with Title 26 policies and procedures as well as completing all assigned/required modules in a timely manner

Temporary or permanent duties and responsibilities may be added to or modified as deemed necessary.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be at least 21 years of age.

• High school diploma or equivalent required
• Two (2) years of administrative assistant experience preferred
• Must have health department, OSHA, and Clark County Fire Department knowledge
• Know of CBA's preferred
• Excellent organizational skills and attention to detail
• Extensive knowledge of office management systems and procedures
• Ability to operate general office equipment
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite or similar software
• Ability to maintain confidential information
• Telephone etiquette skills needed and comfortable with interaction with many people
• Ability to follow written and/or verbal instructions
• Must be willing and able to work a flexible schedule to include holidays, nights, and weekends
• Work in a fast-paced, busy, and somewhat stressful environment

Responsibilities

SUPERVISORY RESPONSIBILITIES: This position does not have any supervisory responsibilities.

Diversity Commitment

Fontainebleau Las Vegas is committed to ensuring an inclusive space and sense of belonging for our Members. We believe our workforce should reflect the vast diversity of the communities we serve, and that diverse voices should be intentionally integrated into our work. We foster a culture of difference and diversity of identity, experience, and perspective, while actively striving for inclusive behaviors across our Company. By promoting these values and continuously pushing for better, we aim to create a positive work environment that encourages equality, inclusion, empowerment, and respect.

Certificates, Licenses, Registrations

Member must be able to qualify for licenses and permits required by federal, state, and local regulations.

Language Skills

Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to read and communicate verbally in English. Written communication skills in English may also be required.

Reasoning Ability

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by a Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the Member is regularly required to stand and use hands and fingers to handle or utilize objects, tools, or controls. The Member frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision and peripheral vision. The Member must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds, and must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces.

Work Environment

The work environment characteristics described here are representative of those a Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Member could be exposed to an environment containing unrestricted secondhand tobacco smoke.

Pay Transparency

Fontainebleau Las Vegas believes in developing and supporting our talent into the future. Our compensation program is designed to attract, motivate, and retain talented Members who are the driving force behind the Company's success. We strive to provide market-competitive compensation. Salary will be commensurate with experience and skill set, considering a candidate's qualifications, skills, competencies, and experience, as well as internal equity and market data alignment. In alignment with our Company culture, we will strive to communicate openly about the goals of the Company and the design of the compensation program. The compensation process is designed to be fair and simple so that all Members and managers understand the Company's goals and future career development opportunities for upward mobility.

Salary

$24.60 per hour