Bankruptcy Legal Admin Assistant — Fast-Paced & Detail-Driven

Phillips Lytle Llp; Buffalo (NY); On-site; USD 30,000 - 41,000; Full time

Job summary

Phillips Lytle Llp is seeking a Legal Administrative Assistant in Buffalo, NY. This role provides secretarial and administrative support to attorneys and paralegals, handling complex clerical tasks and collaborating within a team environment.

Qualifications include a high school diploma (two years of college preferred) and at least two years of prior experience as a Legal Administrative Assistant. Strong MS Word/Outlook skills and accurate typing are essential.

Qualifications

• High school diploma required; at least two years of college preferred.
• At least two years of experience as a Legal Administrative Assistant preferred; prior experience in the practice area desirable.
• Strong knowledge of legal terminology, documents, and processes.

Responsibilities

• Prepare and organize opening or closing of Matters under attorney direction.
• Process New Matter Intake forms and prepare documents for e-filing.
• Transcribe and prepare complex legal documents and correspondence.
• Maintain paper and electronic files per Firm policies.
• Coordinate document preparation with support departments; ensure attachments are included.
• Manage calendars for assigned attorneys and paralegals; arrange meetings.

Skills

Legal terminology

Legal documents

Legal processes

Typing 60 wpm

MS Word

Outlook

Time entry

Billing

Document management

Proofreading

Communication

Interpersonal skills

Organization

Education

High school diploma

Two years college preferred

Tools

MS Word

Outlook

Billing systems

Job description

Phillips Lytle Llp is seeking a Legal Administrative Assistant in Buffalo, NY. This role provides secretarial and administrative support to attorneys and paralegals, handling complex clerical tasks and collaborating within a team environment.

Qualifications include a high school diploma (two years of college preferred) and at least two years of prior experience as a Legal Administrative Assistant. Strong MS Word/Outlook skills and accurate typing are essential.