Band Operations Manager

AAMU Alumni Association, Inc.; Alabama; On-site; USD 48,000 - 72,000; Full time

Job summary

AAMU Alumni Association, Inc. seeks a Band Operations Manager to handle the non-musical facets of marching band activities, including equipment prep, uniform management, and inventory records. The role reports to the Band Director and Assistant Director.

The position requires a Bachelor’s degree and at least 2 years of experience in complex logistics, with strong MS Office and communication skills to coordinate travel, schedules, and resources for students and staff.

Qualifications

• Bachelor’s degree is required.
• Two (2) years of experience in managing the logistics of a complex organization.

Responsibilities

• Provide administrative/logistical support to the Directors and Auxiliary units regarding travel and appearances.
• Maintain and records current status of Band Scholarships.
• Conduct periodic review of GPA status for the band students to ensure compliance.
• Supervise student assistants.
• Record band students’ attendance to rehearsals and performance.
• Coordinate the cleaning and disbursement of band uniforms and wind suits.
• Prepares reports, correspondence, and requisitions for the band.
• Maintains music files and folders.
• Prepare and revise the Band Handbook.
• Coordinate the registration activities for the incoming and returning students.
• Coordinate the cleaning and repair of band uniforms.
• Coordinate the logistics for the students to attend band camp.
• Coordinate the mailing of the auditioning material requirements for recruitment purposes.
• Arrange the ordering and disbursement of supplies.
• Chaperone band students at rehearsals and on road trips.
• Perform other duties as assigned.

Skills

MS Office

Written & verbal communication

Organisation

Public relations

Time management

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Summary

The Band Operations Manager is responsible for managing the non-musical aspects of the Marching Band operations, including preparation and management of the physical resources necessary for rehearsals and performance; the distribution, collection, maintenance, and repair of equipment, uniforms, and costumes, and accurate and timely record keeping of equipment inventories (uniforms, costumes, instruments, accessories, etc.). The Band Operations Manager reports directly to both the Marching Band Director.

Essential Duties and Responsibilities

• Provide administrative/logistical support to the Director of Bands, Assistant Director of Bands and Auxiliary units regarding travel and appearances (lodging, meals, transportation, itinerary, etc.).
• Maintain and records current status of Band Scholarships.
• Conduct periodic review of GPA status for the band students to ensure compliance.
• Supervise student assistants.
• Record band students’ attendance to rehearsals and performance.
• Coordinate the cleaning and disbursement of band uniforms and wind suits.
• Prepares reports, correspondence, and requisitions for the band.
• Maintains music files and folders.
• Prepare and revise the Band Handbook.
• Coordinate the registration activities for the incoming and returning students.
• Coordinate the cleaning and repair of band uniforms.
• Coordinate the logistics for the students to attend band camp.
• Coordinate the mailing of the auditioning material requirements for recruitment purposes.
• Arrange the ordering and disbursement of supplies.
• Chaperone band students at rehearsals and on road trips.
• Perform other duties as assigned.

Minimum Position Requirements (including years of experience, certifications, licenses, etc.)

• Bachelor’s degree
• Two (2) years of experience in managing the logistics of a complex organization

Knowledge, Skills, and Abilities

• Proficient in Microsoft Office Software
• Excellent skills in written and oral communication
• Good organizational skills and attention to details
• Skill in establishing and maintaining good public relations and effective working relationships
• Skill in handling multiple projects
• Ability to work effectively in an environment subject to multiple and often conflicting demands requiring strong skills in time management