办公室经理

Trane Technologies; Pine Brook, Northern (MN, KY); Hybrid; USD 73,000 - 102,000; Full time

Benefits offered by this job

医疗保险

401K 匹配

教育与培训机会

学费补助

带薪休假

Job summary

Trane Technologies在新泽西州的办公室正在招聘一名办公室行政与运营专员，负责前台接待、来访接待、会议室与日常运营的管理。该职位要求具高中学历，具备良好组织能力、沟通技巧及独立工作能力，能够在快节奏环境中保持专业与效率。

您将协助差旅、培训场地、采购与库存管理等后勤工作，并参与预算与发票处理等财务相关任务，同时需要与 Cleaning、供应商和各部门保持良好协作，推动办公室日常运作的顺畅。该岗位位于New Jersey Trane办公室，具备成长空间与全面福利。

Qualifications

• 具备良好组织能力与多任务处理能力，能在快节奏环境中有效完成工作
• 具备出色的沟通能力，能与同事及来访者保持专业交流
• 具备独立工作能力，关注细节，能在压力下保持专业
• 熟悉Excel、PowerPoint等办公软件，有相关CRM系统经验者优先

Responsibilities

• 作为New Jersey Trane办公室的门面，创造专业、热情、高效的工作环境
• 管理前台接待、来访接待、来信来件与查询分流
• 维护内部联系列表、承包商信息、分发清单，支持内部沟通
• 监督日常办公室运作、确保工作连续性、提升团队生产力
• 协调差旅、住宿、交通、培训场地等办公室后勤与场地管理
• 协助活动筹备、重大项目及对外沟通的行政支持
• 与清洁团队、供应商及场地管理方协作，保持办公区域整洁有序
• 确保办公用品、家具及设备的充足与良好状态
• 协助新员工入职的工作区布置、电话与门禁等准备
• 参与预算跟踪、发票处理及费用报销等财务行政任务
• 协助遵守公司政策、安全规定及安保流程
• 在需要时为业务领导提供专业、机密且高效的支持

Skills

组织能力

多任务处理

沟通能力

问题解决

团队协作

Education

高中学历

本科学位优先

Tools

Microsoft Office

Salesforce

Job description

加入我们的使命！作为全球领先的建筑、住宅及交通领域舒适、可持续、高效气候解决方案的提供者，我们有责任将地球放在首位。对于我们来说特灵科技， 以及通过我们的各项业务，包括特灵注册商标和Thermo King可持续发展不是我们的经营方式——它就是我们的事业。您是否敢于直面全球性挑战，发现具有深远影响的可能性？您是否希望为创造更美好的未来贡献力量？如果您的答案是肯定的，我们诚邀您加入我们，共同大胆挑战可持续世界的无限可能。

了解我们的福利为助您在工作与生活中蓬勃发展而设计。

我们勇敢前行。

工作地点：

现场（5天）

What's in it for you:

Be a part of our mission!As a world leader in creating comfortable, sustainable, and efficient environments, it’s our responsibility to put the planet first. For us at Trane Technologies, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what’s possible for a sustainable world.

We’re looking for a highly organized person, who excels at multi-tasking and has an eye for aesthetics. You have to be a self-starter (in other words – take initiative), be comfortable working independently, detail oriented, not afraid to ask questions, and know what it takes to keep our office running smoothly. You will manage the operations and maintenance of our office; graciously hosting clients, employees, vendors, contractors, etc. You are the face of our New Jersey Trane office!

What you will do:

• Serve as the face of the New Jersey Trane office by creating a professional, welcoming, and efficient environment for employees, visitors, customers, and business partners.
• Manage the reception area, including greeting guests, handling incoming calls, coordinating mail and deliveries, and routing inquiries or sales leads to the appropriate departments.
• Act as the office hub and single point of contact by maintaining office contact lists, contractor information, distribution lists, and supporting internal communications.
• Oversee day-to-day office operations and administrative activities to ensure smooth business continuity, workplace organization, and team productivity.
• Coordinate travel, accommodations, car service, catering, training room scheduling and set-up, catering food, and other office logistics as needed.
• Support office communications and projects, email communications, customer event planning, maintaining the conference rooms, and other marketing or leadership initiatives.
• Maintain a clean, organized, and fully functioning workplace by partnering with cleaning crews, vendors, service providers, contractors, and building management.
• Order and maintain office supplies and cleaning supplies to ensure the workplace remains well-stocked, organized, and presentable at all times.
• Supervise maintenance, repairs, housekeeping, office layout changes, and upkeep of office areas, common spaces, and facilities equipment.
• Ensure office equipment is properly maintained, including audio/visual equipment, copiers, fax machines, alarm systems, phones, and other shared office tools.
• Manage office supplies, furniture, equipment, business cards, vending machines, marketing collateral, and promotional giveaways in accordance with company purchasing policies and budget guidelines.
• Support onboarding for new hires by coordinating workspace set-up, supplies, phones, key cards, and other essentials to create a positive first-day experience.
• Assist with budget tracking, invoice processing, office-related bill payments, expense reporting, purchase coordination, and other financial administrative tasks.
• Help ensure compliance with company policies, health and safety requirements, workplace standards, and security procedures, including building access and badge administration.
• Provide administrative and executive-level support to business leaders and assist with special projects, cross-functional initiatives, and leadership requests with professionalism, urgency, and discretion.

What you will bring:

• High school diploma required, college degree preferred.
• 4–5 years of experience in customer service and administration required; prior office management experience preferred.
• Strong organizational, multitasking, and decision-making skills.
• Experience with expense tracking, budgeting, invoice processing, and office-related financial administration.
• Excellent verbal and written communication skills, with a polished and professional presence.
• Strong attention to detail and the ability to manage confidential and sensitive information with discretion.
• Ability to remain calm, professional, and resourceful in stressful situations.
• Strong problem-solving skills and a proactive approach to anticipating office and leadership needs.
• Customer-service mindset with the ability to understand needs, solve problems, and respond efficiently.
• Strong interpersonal skills and the ability to build positive working relationships across functions and levels.
• Ability to work independently while also collaborating effectively as part of a team.
• Comfort working with computers, digital tools, and new technologies; ability to learn systems quickly.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with Salesforce preferred.
• Experience hosting events and coordinating office meetings, training, or customer events preferred.
• Honesty, flexibility, self-motivation, professionalism, and a team-oriented attitude.
• Ability to use AI-enabled workplace tools appropriately to improve efficiency, organization, and communication quality.

年度基本薪资范围或小时基本工资范围

$73,213.33 - $101,675.00

薪酬类型

薪资

符合激励资格

No

符合销售佣金资格

No

免责声明我们致力于为该职位提供具有竞争力的薪酬，并根据多种因素进行定制。实际薪酬将取决于资历、绩效、地理位置、学历、经验、出差要求以及工会归属等因素。我们的薪酬范围通常以该国家的全国平均水平为基础。此外，福利待遇可能会因地区、业务归属、工会参与以及员工身份的不同而有所差异。

在工作与家庭中都能蓬勃发展：

• 您和家人的福利从第一天起即生效，包括医疗保险，以及提供丰厚激励的全方位健康福利计划 – 我们敢于关怀！
• 家庭组建福利包括生育治疗保障，以及收养/代孕协助。
• 带薪休假包括最多 15 天年假、带薪节假日、病假，以及其他支持志愿服务和育儿假的选项。
• 401K 匹配缴款、通过公司项目提供的教育与培训机会，以及学费补助和学生贷款债务支持。

免责声明： 福利内容可能因工作地点、集体谈判协议以及当地/州法规而异

安全敏感岗位

No

公司将某些岗位指定为安全敏感岗位。安全敏感岗位可能要求您通过额外的药物筛查。此岗位为安全敏感岗位：

我们提供具有竞争力的薪酬以及全面的福利和项目。我们是一个机会均等的雇主，所有符合条件的申请者均会被公平考虑录用，无论其种族、肤色、宗教、性别、性取向、性别认同、国籍、孕期、年龄、婚姻状况、残疾、受保护退伍军人身份或任何受法律保护的身份。