Back Office Coordinator

Methodist Health System

Waxahachie (TX)

On-site

USD 40,000 - 60,000

Full time

14 days+

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Benefits offered by this job

Medical, dental, and vision insurance

Retirement plan (matched)

Employee wellness program

Career growth opportunities

Job summary

Methodist Medical Group in Waxahachie, TX seeks a Back Office Coordinator to assist the Office Manager with operations for facilities with 5+ physicians. The role emphasizes confidentiality, clinical policy support, and staff leadership within a medical setting.

Candidates should have at least 2 years of back-office or nursing experience and strong communication skills. The position reports to the Office Manager and requires teamwork to ensure high-quality patient care.

Qualifications

Strong communication and discretion are essential.
Minimum 2 years in a back-office within a medical setting or two years nursing experience.

Responsibilities

Maintain strict confidentiality; perform all Medical Assistant duties as required.
Assist Office Manager in developing and implementing clinical policies and procedures.
Advise Office Manager of problems and concerns in the facility and participate in problem solving.
Advise and delegate duties to back office staff as assigned.
Monitor education certifications of nursing staff to assure compliance.
Lead back-office staff to ensure optimal patient flow and service levels.
Train MAs and others, provide resources and maintain training materials.
Participate in interviewing applicants and support hiring decisions.
Support department equipment and supplies maintenance and calibration.

Skills

Communication skills

Discretion

Back-office experience (2y)

Medical setting experience (2y)

Job description

Hours of Work

8-5

Days Of Week

M-F

Job Description

Your Job:

The Back Office Coordinator will assist the Office Manager with Operation and Management job duties and responsibilities for facilities with 5 or more Physicians.

Your Job Requirements

Strong communication skills with consistent incorporation of judgement and discretion.
Previous minimum of 2 years in a back office within a medical setting or two years nursing experience.

Your Job Responsibilities

Maintain the strictest confidentiality; performs all Medical Assistant duties as required.
Assist the Office Manager in developing and implementing clinical policies and procedures.
Advise Office Manager of problems and concerns in the facility and participate in problem solving.
Advise and delegate duties to back office staff members as assigned.
Monitors education certifications of nursing staff to assure legislative compliance.
Responsible for pharmaceutical handling system upgrade and compliance.
Schedule monthly back office staff meetings.
Assists with problems in diagnostic and procedural coding.
Attends meetings and performs other duties as assigned by the Office Manager.
Assists in care and upkeep of department equipment and supplies, including calibration and record keeping in accordance with current policy and procedures.
Complete projects assigned by Office Manager in a timely and effective manner.
Participates in interviewing applicants and provides information to Office Manager for hiring decisions and employee performance evaluations.
Trains MAs and others, serves as a resource to other clinical STAFFnd maintains training and orientation material for MA's and others.
Participates in continuing education and other appropriate activities to maintain professional competence.
Performs lead duties for back-office staff to ensure optimal patient flow and excellent customer service in accordance with company policies, practices and procedures. Works with other staff members to foster a team approach to achieve the highest quality of patient care and staff cooperation. Supports the clinic efficiency and cohesion.
Follows established policies and procedures.

Methodist Medical Group is the North Texas physician organization affiliated with Methodist Health System. Our fast-growing network of providers includes more than 92 MMG ambulatory clinics, an urgent care clinic, and a virtual care service known as MethodistNOW. Our employees enjoy not only competitive salaries but also the outstanding benefits package of Methodist Health System, which includes medical, dental, and vision insurance; a matched retirement plan; an employee wellness program; and more. The opportunities for career growth are equally generous. Our affiliation means being part of an award-winning workplace: