Back Office Analyst (Contract)

TotalEnergies; Houston (TX); On-site; USD 75,000 - 100,000; Full time

Job summary

TotalEnergies is seeking a Back Office Analyst to join the Houston team in Global Risk Control. You will manage post-trade confirmations, invoicing, settlements, and risk controls for gas, LNG, and related energy products, ensuring accuracy and regulatory compliance.

You will work with IT to automate processes, support audits, and mentor junior staff while handling high-volume trade confirmations and payment cycles in a fast-paced environment.

Qualifications

• Undergraduate degree in Accounting, Finance, Mathematics, Energy, or a business-related major.
• 2–3 years of experience in the Gas, LNG, and Energy markets with a data analysis component.
• Knowledge of energy commodity markets is desirable.
• Strong data analysis and reporting capabilities.

Responsibilities

• Manage trading counterpart portfolio and verify deal sheets/reports in the BOOK system.
• Confirm daily trades with counterparts/brokers and validate exchange positions and limits.
• Perform daily trade checks and reconcile confirmations against internal records.
• Issue and reconcile invoices within deadlines and deliver cash forecasts to Treasury.
• Support Accounting with debt reporting, accruals, and settlement analysis.
• Collaborate with IT to automate confirmation processes and drive process improvements.

Skills

Ability to work under pressure

Attention to detail

Effective communication

Problem solving

Transformation and process improvement

Education

Undergraduate degree in Accounting, Finance, Mathematics, Energy or related business major

Tools

Excel

VBA

Python

Power BI

Alteryx

Power Automate

Job description

Contexte et environnement

This role operates in a fast-paced trading environment, requiring the ability to work both independently and collaboratively as part of a team. Strong communication skills are essential for effective interaction with colleagues, other departments, and external counterparts, while strict adherence to industry and contractual deadlines is necessary to meet company obligations. Problem-solving responsibilities include reconciling discrepancies and resolving counterpart issues by proactively seeking out the information needed. In addition, compliance with regulatory frameworks such as the Dodd-Frank Act, Sarbanes-Oxley Act, and other applicable rules demands diligence, accuracy, and attention to detail in all reporting and monitoring activities.

Activités

• Manage trading counterpart portfolio and verify deal sheets/reports in the BOOK system
• Confirm daily trades with counterparts/brokers and validate exchange positions and limits
• Perform daily trade checks, reconciling confirmations against internal records

Trade Management & Validation

• Manage trading counterpart portfolio and verify deal sheets/reports in the BOOK system
• Confirm daily trades with counterparts/brokers and validate exchange positions and limits
• Perform daily trade checks, reconciling confirmations against internal records

Settlements, Invoicing & Reconciliation

• Issue and reconcile invoices within deadlines, resolving discrepancies with Operations/Middle Office
• Agree settlements, provide payment instructions, and deliver cash forecasts to Treasury
• Support Accounting with debt reporting, accruals, and analyze settlement statements in Simba systems

Confirmations & Documentation

• Process and record confirmations in the BOOK, chasing outstanding items daily
• Review confirmations/settlements for pricing and volume adjustments
• Collaborate with IT to automate confirmation processes

Regulatory & Market Monitoring

• Report OTC trades within 24 hours to meet Dodd-Frank requirements
• Monitor market/regulatory changes and ensure compliance with audit standards

Counterpart Onboarding & Support

• Lead onboarding of new counterparts and provide support on trade queries
• Mentor junior team members and assist colleagues

Projects, Reporting & Improvements

• Contribute to projects, management reports, and ad hoc analysis
• Support new product/market implementation with compliant process documentation
• Drive process/system improvements, assess operational risks, and define mitigating measures

Key Responsibilities

This role is responsible for ensuring the timely and accurate processing of trade confirmations, invoicing, and payments in accordance with contractual and legal requirements. Daily checks are conducted to maintain the integrity of the trading book by verifying entries and transactions against brokers, exchanges, and clearers. The position requires proactively identifying and resolving trade verification errors, escalating issues when necessary to mitigate risk. Effective communication with both internal teams and external counterparts is essential to ensure transparency, timely updates, and collaborative problem solving. The role also demands ownership of issues, driving resolution, and contributing to continuous improvement while upholding the highest standards of compliance, accuracy, and accountability to safeguard against financial and reputational risk.

Financial

• The Back Office processes approximately 250,000 trade confirmations and 35,000 invoices and payments annually.
• Counterparties include upstream and downstream affiliates as well as major energy companies across Europe, the U.S., the Middle East, and Asia.
• Clearing houses represent a turnover of more than USD 12.9 billion.

Non-financial

• Operate within Back-Office operations in Houston, as part of Global Risk Control, covering TGPNA and TGPL activities.
• Work across multiple product types, including natural gas, ethane, shale gas, liquefied natural gas (LNG), and liquefied petroleum gas (LPG).
• Provide support and conduct testing for system developments and enhancements.
• Participate in regular internal and external audits and ensure compliance with regulatory obligations.
• Contribute to regular projects and initiatives aimed at process improvement, system upgrades, automation, and regulatory adaptation, often requiring cross-functional collaboration with Risk, Operations, Treasury, and IT teams.

Profil du candidat

Education

Undergraduate degree in Accounting, Finance, Mathematics, Energy, or a business-related major.

Industry Experience

• 2–3 years of experience in the Gas, LNG, and Energy markets with a strong data analysis component.
• Knowledge of energy commodity markets is highly desirable.

Professional Skills

• Ability to work under pressure while meeting strict deadlines.
• Strong attention to detail and accuracy in an environment where errors carry financial and reputational risk.
• Effective and proactive communication skills with a customer service mindset.
• Demonstrated ability to drive innovation, manage change, and improve processes.

Technical Skills

• Advanced computer proficiency with strong IT skills.
• Expertise in Excel (including VBA).
• Knowledge of Python for data analysis and process optimization.
• Skilled in Power BI for interactive dashboards and reporting.
• Experience with Alteryx for data preparation and automation.
• Familiarity with Power Automate for workflow automation.
• Ability to develop new tools to secure and optimize processes and build reports adapted to evolving business needs.

TotalEnergies celebrates diversity and is committed to Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, protected veteran status, disability status or any other category protected under applicable federal, state or local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures.

All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.

TotalEnergies believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

About the company:

TotalEnergies is a multi-energy company that produces and markets energies on a global scale: oil and biofuels, natural gas and green gases, renewables and electricity. Our 105,000 employees are committed to energy that is ever more affordable, clean, reliable and accessible to as many people as possible. Active in more than 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well‑being of people.

TotalEnergies Gas and Power (TGP)

is the trading arm of TotalEnergies in the field of low carbon energies (mainly gas, LNG and power). As such it operates in fast-evolving market dynamics influenced by internal and external factors that require constant adaptation and evolution. Uncertainties specific to the trading environment (volatility of prices, supply & demand mismatches) are coupled with those coming from the broader energy sector (climate change policies, changes in the energy mix, developments of new energy sources, etc). In such context TGP helps to ensure growth and profitability to a key segment of the business in order to reach the objective of Carbon Neutrality by 2050.

Our Culture:

We are committed to meet the energy needs of a growing population while fulfilling our ambition to be a major player in the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose‑driven culture, generating boundless opportunities to learn, grow and achieve collaborative success while ensuring safety in all our operations. We look for passion, ambition and open‑mindedness. While we evolve in a demanding and ever‑changing industry, we cultivate a friendly workplace where team spirit and respect guide our daily routine, and where the diversity of our people and their skills create a nourishing experience for all of us.