Award Programs Manager

Htrs; Milwaukee (WI); Remote; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a detail-oriented Award Programs Manager to lead multiple research award programs. This role involves managing grant applications, fundraising, and collaborating with various stakeholders to support innovative scientific research in blood disorders. The ideal candidate will have a strong background in nonprofit management, excellent communication skills, and experience in remote work. Join a collaborative team dedicated to advancing care for individuals with hemostatic and thrombotic disorders, where your contributions will make a significant impact in the field.

Benefits

Flexible Work Hours

Professional Development Opportunities

Collaborative Work Culture

Qualifications

• 5+ years in a managerial role, preferably in nonprofit management.
• Proven excellence in written and verbal communication skills.

Responsibilities

• Oversee all aspects of HTRS research award program management.
• Assist with fundraising and grant agreement execution.

Skills

Written Communication

Verbal Communication

Time Management

Organizational Skills

Detail-oriented

Remote Work Experience

Education

Bachelor's Degree

Equivalent Combination of Education and Experience

Tools

Microsoft 365

Zoom

Asana

Survey Monkey Apply

Canva

Job description

Hemostasis and Thrombosis Research Society

Posted

5 days ago

Title

Award Programs Manager

Organization

Hemostasis & Thrombosis Research Society, Inc. (www.htrs.org)

Location

Remote/United States

Employment Type

Schedule

Maximum 36 hours/week

Reports to

HTRS Executive Director

Important Eligibility Requirement for this Position

This is a position for an independent contractor who owns a limited liability company (“LLC”) or operates as a sole proprietor. Applicants without an LLC may also be considered but are required to establish an LLC as a condition of accepting an offer from HTRS and before signing an HTRS Independent Contractor Agreement.

Position Description

The Hemostasis & Thrombosis Research Society, Inc. (“HTRS”) is seeking a highly organized, detail-oriented, and self-directed team player to manage multiple research award programs for our nonprofit professional society. As a member of the HTRS administrative team, this individual supports innovative scientific research in blood disorders conducted by HTRS members.

This position provides support for HTRS strategic planning, fundraising, committee development, and educational programming.

Responsibilities

This position is responsible for overseeing all aspects of HTRS research award program management from pre-award fundraising to grant agreement execution, required reporting, and post-award reconciliation.

1. Assisting the Executive Director with fundraising for award programs, including drafting proposals for pharmaceutical company sponsors and tracking the status of pending requests
2. Developing timelines and a Request for Applications (“RFA”) for each award program cycle in collaboration with the HTRS Award Programs Council (the “AP Council”)
3. Coordinating grant applications and feasibility review with program leaders
4. Answering queries from applicants, soliciting and confirming reviewers, and keeping AP Council leadership informed of progress toward review
5. Administering review committee meetings via Microsoft Teams and/or Zoom
6. Corresponding with applicants as needed and creating summaries of reviewers’ comments for all applicants
7. Drafting grant agreements for signature by awardees, mentors, and recipient institutions
8. Maintaining the HTRS Master Grants Database and completing required reconciliations for outcomes reporting
9. Collaborating with the HTRS Communications Manager to create eblasts and update the HTRS website and social media accounts on a regular basis

General Responsibilities as a Member of the HTRS Administrative Team

1. Build relationships and educate audiences as an ambassador for HTRS within the hemostasis and thrombosis community and the broader community at large
2. Participate in regular weekly team meetings and 1:1 meetings with the Executive Director
3. Maintain a regular weekly schedule during standard business hours as agreed upon with the Executive Director
4. Interact with HTRS members, the HTRS Board of Directors, the AP Council, internal planning committees, and representatives from national partner organizations in a professional and efficient manner
5. Travel to national meetings 2-3 times per year with the HTRS administrative team
6. Manage confidential information according to established privacy and confidentiality policies
7. Assist with other duties as approved and assigned by the Executive Director

NOTE: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties or responsibilities.

Qualifications

1. Bachelor’s degree or equivalent combination of education and experience
2. At least 5 years of experience in a managerial role in a professional environment. Previous association management, academic grants office management, or nonprofit management experience will be prioritized
3. Proven level of excellence in written and verbal communication skills (writing samples will be required)
4. Highly organized, detail-oriented, and self-motivated with exceptional time management skills. Able to prioritize work effectively and adjust priorities as directed
5. Comfortable working independently as a remote team member; previous remote work experience is preferred
6. Experience using software and other digital tools necessary for effective remote work, especially Microsoft 365 (Teams, Outlook, Word, Excel, PowerPoint, and OneDrive), Zoom, Asana (or other time management software), and Survey Monkey Apply (or similar grants management software)
7. Experience using graphic design programs such as Canva, association management/CRM software, and social media scheduling tools is a plus

Additional Requirements

1. This is an independent contractor position for an individual who owns a limited liability company (“LLC”) or operates as a sole proprietor
2. The contracted individual agrees to bear full responsibility for the withholding, collection, and payment of appropriate federal and state income taxes, employment insurance premiums, and personal retirement plan contributions
3. The contracted individual will be required to carry necessary business insurance
4. The contracted individual must provide their own dependable, high-speed internet connection and office equipment (laptop, wireless mouse, printer, etc.) necessary to participate in remote work and Zoom and Teams meetings
5. Competitive hourly rate commensurate with experience
6. Flexible work hours with an expectation of 36 hours/week during standard business hours
7. Collaborative and supportive work culture
8. Professional development and continuous learning opportunities

How to Apply

Submit your résumé and a detailed cover letter explaining why you would be a perfect fit for this opportunity by 12:00 PM ET on Friday, May 16, 2025, to:

The subject line of your email should read: “Award Program Manager - [Your Last Name].”

About HTRS

HTRS is a North American professional medical society with over 700 members from the United States and Canada. The Society is dedicated to research, mentoring, workforce development, and continuing education for physicians, investigators, and all health care professionals interested in advancing care for people with hemostatic and thrombotic disorders.

Hiring Statement

The Hemostasis and Thrombosis Research Society, Inc. (www.htrs.org) is committed to fostering a workplace where all employees, contractors, members, and stakeholders are treated with dignity and respect. We celebrate the unique perspectives, backgrounds, and talents that each individual brings to our organization.

HTRS provides employment opportunities to all qualified individuals protected by applicable law. We believe that variety enriches our organization and enhances our ability to fulfill our mission of advancing care for people with hemostatic and thrombotic disorders. We actively encourage and welcome applications from all individuals with applicable experience and professional backgrounds.