Aviation Parts Sourcing Specialist

Jet Access; Indianapolis (IN); On-site; USD 63,039,000 - 74,501,000; Full time

Benefits offered by this job

Generous benefits

Paid vacation

Excellent training programs

Discounted flight training

Job summary

Jet Access is seeking an Aviation Parts Sourcing Specialist in Indianapolis, IN to manage parts procurement, vendor relations, and end-to-end inventory coordination. The role blends strategic sourcing with hands-on support, ensuring low costs and high quality while upholding Jet Access's safety-first standards.

Responsibilities include purchase orders, supplier negotiations, and coordination with maintenance teams.

Qualifications

• Bachelor's degree required; aviation, business, supply chain management or related field.
• Advanced knowledge of aviation parts terminology, specifications, and regulatory requirements.
• Experience with ERP or procurement software systems.
• Strong negotiation skills and vendor relationship management experience.
• Knowledge of FAA regulations and aviation industry compliance standards.

Responsibilities

• Prepare and process purchase orders, coordinating with suppliers and departments to ensure accurate fulfillment.
• Review requisition orders to verify accuracy, terminology, and specifications for aviation parts and supplies.
• Calculate order costs and coordinate invoice processing with appropriate accounts.
• Track status of requisitions, contracts, and orders throughout the procurement lifecycle.
• Maintain purchasing files, reports, and price lists for efficient procurement operations.

Skills

Negotiation skills

Vendor relationship management

Strong organizational skills

Decision-making and problem-solving

Communication skills

Education

Bachelor's degree in aviation, business, supply chain management, or related field

Tools

ERP software

Procurement software

Job description

AVIATION PARTS SOURCING SPECIALIST

Location: Indianapolis, IN - Airport KEYE

Reports to: Parts Department Manager

Built Different

Jet Access is a family-owned, professionally operated private aviation company. Everything private aviation lives here: aircraft management, charter, maintenance, sales, flight training, FBO services, and charter brokerage. We were the first to bring every sector of private aviation under one brand, and the best of what we are building is still ahead of us.

But here is what you really need to know: the energy at Jet Access is different, and you will feel it from day one. We move with purpose and intensity, thinking strategically, acting decisively, and tackling challenges head‑on. This is not a place for coasting. We expect excellence, ownership, and the drive to do things right even when it is harder. We push hard because we genuinely want to elevate the lives of our clients, our aircraft owners, and the people right next to us. Growth is not just happening around us. We are driving it together.

Bring your energy, your expertise, and your commitment to excellence and expect us to meet you with the same. You will have a voice, a real seat at the table, and the opportunity to grow in a company that is genuinely invested in your future. Expect it all.

Our Core Values

• Safety First. Above all else, we operate with the safety of our Team Members, clients, and guests as our top priority. No exceptions, no shortcuts.
• Do the Right Thing for the Long Term. We act ethically, think strategically, and make decisions built for the future. Our Team Members are empowered to choose the harder right over the easier wrong.
• Take Care of Each Other. When we take care of our people, our people take care of our clients and each other. We show up, listen first, and lift each other up.
• Relationships Matter. Our relationships with Team Members, clients, vendors, and the communities we serve are the foundation of our success. We keep our word and build trust one interaction at a time.
• Maintain Positivity. We celebrate wins, lift each other up, and bring optimism and solutions to every challenge. The energy we create together is a choice, and we choose well.

Your Competitive Edge

• Base salary of $22.00-$26.00 per hour, paid bi-weekly.
• This position is classified as FLSA Exempt.

Our commitment to "Take Care of Each Other" shows up in everything we offer: generous benefits, competitive wages, paid vacation and holidays, excellent training programs, and discounted flight training. You will join a tight-knit family where leadership is compassionate, transparent, and empowers you to achieve success, both for the business and your personal growth.

Where You Make Your Mark

The Aviation Parts Sourcing Specialist keeps Jet Access's maintenance operations running by managing parts procurement, vendor relationships, and inventory coordination from end to end. This role blends strategic sourcing with hands‑on operational support, working closely with maintenance teams to locate, order, and deliver the critical parts and supplies that keep aircraft repair and maintenance on schedule. Every purchase and vendor relationship is handled with an eye toward cost efficiency, quality, and Jet Access's safety‑first standards.

Purchase Order Management

• Prepare and process purchase orders, coordinating with suppliers and departments to ensure accurate fulfillment
• Review requisition orders to verify accuracy, terminology, and specifications for aviation‑specific parts and supplies
• Calculate order costs and coordinate invoice processing with appropriate accounts
• Track status of requisitions, contracts, and orders throughout the procurement lifecycle
• Compare suppliers' bills with purchase orders and bids to verify pricing accuracy and contract compliance

Strategic Sourcing and Supplier Relations

• Compare prices, specifications, and delivery dates among potential suppliers to determine optimal sourcing decisions
• Locate and evaluate new suppliers using catalogs, internet resources, and industry contacts
• Interview potential vendors to gather detailed product information and assess capabilities
• Build and maintain relationships with aviation parts suppliers and key industry contacts
• Negotiate pricing and terms while ensuring compliance with organizational and regulatory purchasing requirements

Inventory and Supply Chain Coordination

• Monitor inventory quantities and determine when materials need reordering to maintain optimal stock levels
• Check incoming shipments to ensure orders are filled correctly and goods meet aviation quality specifications
• Contact suppliers to schedule or expedite deliveries and resolve shortages, missed deliveries, and supply chain issues
• Maintain purchasing files, reports, and price lists for efficient procurement operations
• Respond to client and supplier inquiries regarding order status, changes, or cancellations

Regulatory Compliance and Documentation

• Maintain current knowledge of aviation industry regulations and purchasing guidelines
• Provide guidance to Team Members and vendors regarding organizational and governmental purchasing rules
• Ensure all procurement activities comply with FAA regulations and aviation industry standards
• Maintain accurate documentation and records for audit and compliance purposes
• Support quality assurance processes for aviation parts and materials

Process Improvement and Special Projects

• Identify opportunities to improve procurement processes and reduce costs while maintaining quality standards
• Analyze supplier performance and recommend improvements to the supply chain
• Support implementation of new procurement technologies and systems
• Collaborate with maintenance teams to understand parts requirements and lead times
• Complete special projects and initiatives as needed, embracing opportunities to contribute to Jet Access's continued growth and success

Who Thrives In This Seat

The Skills You Carry In

• High school diploma or equivalent required
• Prior experience with aviation parts purchasing strongly preferred, along with experience in aviation maintenance and/or manufacturing environments
• Strong organizational, planning, and prioritization skills, with the ability to manage multiple changing priorities and deadlines
• Excellent written and verbal communication skills, with strong decision‑making and problem‑solving abilities focused on analyzing information to benefit both suppliers and clients
• Background check required, with deep alignment with Jet Access's core values of safety, excellence, and positive culture

What This Role Asks Of You

• This is an in-office role, working on‑site to coordinate directly with maintenance teams, vendors, and suppliers
• Ability to maintain and secure confidential, protected information
• Ability to work extended hours during critical maintenance periods as operational needs require
• Proven ability to operate independently and achieve results in fast‑paced environments
• No regular travel required beyond occasional vendor or supplier coordination

How You Engage

• Professional demeanor when interacting with Team Members, clients, vendors, and guests from diverse backgrounds
• Commitment to Jet Access's core values of safety, excellence, and positive culture
• Builds and maintains strong working relationships with suppliers, vendors, and internal teams
• Communicates clearly and proactively to resolve order status questions, shortages, or delivery issues
• Brings a solutions‑oriented mindset to procurement challenges and process changes

What The Days Look Like

• Core schedule is Monday through Friday, with day and/or evening shifts available
• Hours vary depending on operational requirements
• On-call, overtime, and flexible scheduling may be required as needed

What Sets You Apart

• Bachelor's degree in aviation, business, supply chain management, or related field
• Advanced knowledge of aviation parts terminology, specifications, and regulatory requirements
• Experience with enterprise resource planning (ERP) or procurement software systems
• Strong negotiation skills and vendor relationship management experience
• Knowledge of FAA regulations and aviation industry compliance standards
• Experience with international shipping and customs procedures for aviation parts
• Understanding of aircraft maintenance schedules and parts lead time requirements
• Track record of process improvement and cost reduction initiatives
• Professional certifications in procurement or supply chain management

Equal Opportunity Statement

Jet Access Group and affiliated companies are an Equal Opportunity Employer committed to diversity and inclusion in our workplace. Employment decisions are based solely on the qualifications and merit of the individual candidate and needs of the business, without discrimination on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.