Aviation Engineering Admin Specialist

Mead & Hunt, Inc; Madison (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Parental leave

401K with generous company match

Life and disability insurance

Employee assistance program

Job summary

Mead & Hunt, Inc. invites applications for a full-time Administrative Assistant in the Middleton, WI area to support the Aviation Engineering Midwest Department and office staff.

The role requires 4+ years of office experience; an associate degree is preferred, with 6+ years if no degree. Proficiency in Microsoft Office, MS Project, Vision/ABC360, and Adobe/Bluebeam is desired. The successful candidate will handle varied administrative tasks and maintain corporate standards.

Qualifications

• Successful candidates must have an Associate's degree in a related field and at least 4 years of relevant office experience.
• If no degree, 6 years of related office experience.
• Ideal candidates may have 10+ years of administrative office experience and strong document handling skills.
• Proficiency in proofreading complex documents and adherence to corporate standards is highly valued.

Responsibilities

• Type, proof and edit correspondence, reports, contracts, addenda, meeting minutes, bid proposals, and specifications.
• Process contract change orders, construction administration forms, and other documents.
• Assist with initial project file setup, file maintenance, and preparation of close-out documentation.
• Assist with report production and provide managers with backlog, subcontractor billing, budget status, and project financial status.

Skills

Proofreading

Organizational skills

Communication skills

Interpersonal skills

Multi-tasking

Attention to detail

Telephone etiquette

Education

Associate's degree in related field

Tools

Microsoft Office

MS Project

Vision

AEC360

Adobe/Bluebeam

Job description

Mead & Hunt, Inc. invites applications for a full-time Administrative Assistant in the Middleton, WI area to support the Aviation Engineering Midwest Department and office staff.

The role requires 4+ years of office experience; an associate degree is preferred, with 6+ years if no degree. Proficiency in Microsoft Office, MS Project, Vision/ABC360, and Adobe/Bluebeam is desired. The successful candidate will handle varied administrative tasks and maintain corporate standards.