AV Project Coordinator

Apex Systems; Arlington, Northern (VA, KY); On-site; USD 41,000 - 69,000; Part time

Benefits offered by this job

Partial remote

Job summary

Everforth Apex Systems is seeking an experienced AV Project Coordinator to support a Unified Communications program from Arlington, VA. The role combines remote work with periodic onsite visits to manage conference room AV deployments and related activities.

You will coordinate cross-functional teams, manage schedules, and communicate with vendors and end users to ensure on-time project delivery and alignment with business requirements.

Qualifications

• 8+ years of technical project or program management experience.
• 8+ years of experience supporting AV hardware and conferencing technologies.
• Experience coordinating cross-functional teams and stakeholders.
• Familiarity with government environments is a plus.

Responsibilities

• Coordinate conference room AV installations across departments.
• Manage communication between vendors, internal teams, and end users.
• Facilitate project meetings and provide status updates to stakeholders.
• Track AV equipment deliveries and installation schedules.
• Serve as main contact for departments impacted by deployment.
• Monitor timelines and deliverables, escalate issues as needed.

Skills

Technical project management

AV hardware experience

Cross-functional coordination

Stakeholder communication

Project scheduling

Risk mitigation

Education

PMP/CTS/CTS-D certification

Tools

MS Project / scheduling tools

AV installation hardware

Vendor coordination tools

Job description

# AV Project CoordinatorApply**Job#: 3052635****Job Description:**PART TIME AV Project CoordinatorIf interested , please send most updated resume to [e-mail].**Location:** Arlington, VA (Partial Remote)**Pay Rate:** $30-45 / hrRole OverviewAn experienced AV Project Coordinator is sought to support a Unified Communications (UC) Program. This individual will oversee the coordination and execution of conference room technology deployments, ensuring projects are delivered on schedule and aligned with business requirements. While much of the work can be performed remotely, periodic onsite visits will be required to support installations and project activities.Key Responsibilities* Coordinate project activities related to conference room AV installations across multiple departments.* Manage communication between vendors, internal technology teams, and end users throughout the project lifecycle.* Facilitate project meetings and provide regular status updates to stakeholders.* Track, validate, and coordinate AV equipment deliveries and installation schedules.* Serve as the primary point of contact for departments impacted by deployment activities.* Monitor project timelines, quality standards, and deliverables, escalating issues as needed to the UC Program Manager and AV Engineering team.* Coordinate the removal and disposition of legacy equipment in accordance with established procedures.* Support project documentation, reporting, and administrative functions.* Assist the UC Program Manager and AV Engineering team with special projects and operational initiatives as required.Required Qualifications* 8+ years of technical project or program management experience leading complex technology initiatives or capital projects.* 8+ years of experience supporting the implementation, installation, or integration of audiovisual (AV) hardware and conferencing technologies.* Proven ability to manage multiple stakeholders and coordinate cross-functional teams.* Strong communication skills with the ability to present information effectively to both technical and non-technical audiences.* Experience developing project schedules, status reports, and risk mitigation plans.* Experience working within federal, state, or local government environments.Preferred Qualifications* Direct experience supporting AV modernization, conference room deployments, or Unified Communications initiatives.* Experience coordinating vendors and hardware installation projects.* PMP, CTS, CTS-D, or related project management and AV certifications.* Familiarity with Microsoft Teams Rooms, conferencing technologies, and enterprise AV systems. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Location:** Arlington, VA, US**Job Type:****Date Posted:** September 17, 2026**Pay Range:** $30 - $50 per hour