Automotive Shop Dispatcher

C & M SMITH RESTAURANTS INC; Belle Vernon (Fayette County); On-site; USD 50,000 - 85,000; Full time

Benefits offered by this job

Competitive Compensation

Career Advancement

Comprehensive Insurance Coverage

401(k) Plan

Paid Time Off

Short-Term Disability

Life Insurance

Family-Oriented Culture

Annual Performance Reviews

Job summary

C. Harper Auto Group is seeking an experienced Shop Dispatcher to manage the daily workflow in a high-volume service department. The role acts as the traffic controller, balancing technician training, customer needs, shop production, and profitability.

Schedule: Monday–Friday | 7:30 AM–5:00 PM | No Weekends. Base salary plus a monthly commission, designed to reward dispatch efficiency and customer satisfaction. Join a family-oriented, values-driven team with growth opportunities.

Qualifications

• Experience in automotive dealership service operations preferred.
• Dispatching, service-advisor, technician, warranty or shop-management experience a plus.
• Strong organization, communication and time-management skills required.

Responsibilities

• Dispatch work to technicians based on training level, certifications, skill set, efficiency and workload.
• Distribute work fairly to ensure equal opportunities to produce hours and earn money.
• Monitor shop flow and keep technicians supplied with productive work.
• Coordinate PDIs, open/close repair orders and ensure timeliness.
• Collaborate with service advisors, technicians, parts, warranty, sales and management to keep vehicles moving.

Skills

Dispatching

Teamwork

Organization

Communication

Time-management

CDK DMS

Tools

CDK DMS

Job description

Shop Dispatcher – High-Volume Automotive Dealership

C.Harper Autogroup

C.Harper is looking for an experienced, highly organized Shop Dispatcher to manage the daily workflow of our high-volume service department. Our Shop Dispatcher is the traffic controller and central hub of the Service Department. Your attitude and communication can set the tone for the entire shop, so we're looking for someone who brings positive energy, professionalism, and a willingness to help the entire team succeed. This person must balance technician training and fair earning opportunities with customer needs, shop production, customer satisfaction, and dealership profitability.

Schedule: Monday–Friday | 7:30 AM–5:00 PM | No Weekends

Key Responsibilities

• Dispatch work to technicians based on training level, certifications, skill set, efficiency, and workload.
• Distribute work fairly and consistently, ensuring every technician has an equal opportunity to produce hours and earn money.
• Keep gross profit and productivity in mind when dispatching—the right technician must be assigned to the right job.
• Monitor shop flow and keep technicians supplied with productive work.
• Adjust priorities on the fly to accommodate same-day appointments, tow-ins, waiters, and unexpected repairs.
• Complete pre-writes for Service Advisors, reviewing vehicle history, maintenance needs, and previously declined work to identify legitimate sales opportunities. The goal is to drive shop hours and keep technicians productive.
• Coordinate transportation of new vehicles, open and final close repair orders for all Pre-Delivery Inspections (PDIs), and ensure PDIs are completed in a timely manner.
• Handle warranty documentation corrections directly with technicians, ensuring repair documentation is complete and compliant.
• Work closely with Service Advisors, technicians, Parts, Warranty, Sales, and management to keep vehicles and repair orders moving.
• Monitor stalled repairs and follow through to ensure assigned work is completed—not simply dispatched.
• Maintain a positive, professional attitude, even when the shop is busy and priorities are changing quickly.

What We're Looking For

• Automotive dealership experience strongly preferred.
• Dispatching, Service Advisor, technician, warranty, or shop management experience is a plus.
• Positive attitude and team-first mentality are essential.
• Strong understanding of technician efficiency, productivity, labor gross profit, and shop hours.
• Strong sense of fairness, integrity, and accountability.
• Understanding of warranty documentation requirements.
• CDK DMS experience preferred.
• Excellent organization, communication, and time-management skills.
• Ability to remain calm, positive, and solution-focused in a fast-paced environment.

Schedule & Compensation

Monday–Friday | 7:30 AM–5:00 PM | No Weekends

This position offers a base salary plus a monthly commission check tied directly to the performance of the Service Department.

Monthly commission is based on:

Total shop hours turned

Manufacturer customer satisfaction scores

Overall gross profit percentage

This compensation structure rewards the dispatcher for doing what matters most: keeping technicians productive, driving shop hours, maintaining an efficient operation, and helping deliver an excellent customer experience.

Benefits:

• Competitive Compensation: We provide pay rates that exceed industry standards for customer service roles, with numerous opportunities for career growth and advancement.
• Career Advancement: Accelerate your career with our rapid promotional track, available to employees who demonstrate exceptional work ethic and performance.
• Comprehensive Insurance Coverage: Access to full medical, dental, and vision insurance, including a no-cost medical plan option for employees.
• 401(k) Plan: Secure your financial future with annual company contributions to your retirement plan.
• Paid Time Off: Benefit from pro-rated paid time off starting on your 91st day of employment.
• Short-Term Disability: Receive coverage at no cost, with additional options available through Aflac & American Fidelity.
• Life Insurance: Complimentary life insurance coverage with opportunities to purchase additional coverage.
• Family-Oriented Culture: Become part of a family-owned business that has been a trusted name in the community for over 41 years. Experience a supportive and inclusive work environment.
• Annual Performance Reviews: Regular evaluations with opportunities for growth and promotion based on your contributions and performance.

About C. Harper Auto Group:

C. Harper Auto Group represents a variety of brands across multiple dealerships, including Chevy, Buick, GMC, Cadillac, Ford, Chrysler, Dodge, Jeep, Ram, KIA, and Honda. For over 41 years, we’ve built our business on the values of honesty, integrity, loyalty, and family. We’re proud of our reputation for providing a welcoming, community-oriented environment where employees and customers feel like family.

Equal Opportunity Employer:

C. Harper Auto Group is an equal opportunity employer and prohibits discrimination/harassment of any kind. We are committed to diversity and providing an inclusive environment for all employees.