Austin Aviation - Contract Management Supervisor II (Asset Management)

City of Austin; Austin (TX); On-site; AUD 128,000 - 171,000; Full time

Job summary

City of Austin is seeking a Contract Management Supervisor II to oversee buying, contracting and grant activities within a department. The role includes developing processes, negotiating contracts, and ensuring compliance with city, state, and federal requirements.

The successful candidate will supervise staff, monitor performance, and produce reports for management. A bachelor’s degree with six years of related experience is required, with supervisory experience preferred.

Qualifications

• Bachelor's degree in related field plus six years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or similar documents.
• Two years of supervisory or managerial experience preferred.

Responsibilities

• Develops, implements, and monitors processes for buying, contracting and grant activities.
• Designs contract management strategies to meet business needs and improve efficiency.
• Negotiates grants and contracts with performance measures, terms, penalties, and incentives.
• Reviews and renegotiates contracts for performance, cost reductions, and consolidation opportunities.
• Monitors contract expenditures and auditing of contract activities.
• Ensures compliance with all applicable City requirements and represents the department to stakeholders.

Skills

Contract management

Supervisory experience

Grant management

Negotiation

Education

Bachelor's degree in related field

Job description

About This Position

About Austin-Bergstrom International Airport

Owned by the City of Austin and operated by the Department of Aviation, Austin-Bergstrom International Airport is an economic engine, supplying over 74,000 direct and indirect jobs in the Central Texas region. Now, as we build the airport's largest improvement program in its history, we are redefining the travel experience in one of the fastest-growing cities in the United States. This is an exciting opportunity to join the team behind Journey With AUS, the airport's expansion and development program, where bold ideas, cutting-edge infrastructure, and a shared commitment to excellence are taking flight.

Job Description:

Contract Management Supervisor II

Purpose:

Under minimal direction manages buying, contracting and/or grant activities within a department.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities.
• Evaluates business process effectiveness and efficiency and makes recommendations for improvement.
• Researches and designs contract management strategies that meet business needs.
• Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings.
• Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management.
• Monitors and audits contract expenditures and/or infrastructure usage activities.
• Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes.
• Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers. Oversees the development of management and productivity reports, studies and analyses.
• Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements. Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders.

Responsibilities - Supervisor and/or Leadership Exercised:

• Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills, and Abilities:

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of general business and management processes.
• Knowledge of contracts and contract terms.
• Knowledge of cost/benefit analysis.
• Knowledge of project management.
• Knowledge of Federal, State and Local laws.
• Knowledge of city practice, policy and procedures.
• Knowledge of supervisory and managerial techniques and principles.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritization.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to work independently.
• Ability to understand, interpret and apply detailed and complex information.
• Ability to lead and manage a multi-discipline work force.
• Ability to write reports.
• Ability to evaluate contract agreements.
• Ability to provide internal consulting services.
• Ability to negotiate.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with other city employees and the public.

Minimum Qualifications:

Graduation with a Bachelor?s degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity.

A Master's Degree may substitute for required experience up to two (2) years.

Licenses and Certifications Required:

None.

Preferred Qualifications:

• Experience developing, establishing, and managing core programs, systems, projects, and activities specific to Public Procurement in a professional governmental and/or municipal environment.
• Experience performing and supervising the writing scopes of work/specifications, issuing solicitations, negotiating contracts, and managing procurement projects that range in complexity, risk and dollar value.
• Experience in contract monitoring, administration, compliance and coordination in a professional governmental and/or municipal environment.
• Experience supervising the d