Austin Aviation - Contract Management Specialist III

City of Austin; Santa Fe (NM); On-site; USD 63,000 - 78,000; Full time

Job summary

City of Austin's Austin-Bergstrom International Airport is seeking a Contract Management Specialist III to administer a diverse portfolio of revenue contracts, support the Commercial Manager, and coordinate contract implementation.

You will monitor revenue performance, develop solicitations, analyze reports, and ensure compliance with airport policies while maintaining strong tenant relationships. Requires a bachelor’s degree and four years of related experience; travel may be required.

Qualifications

• Bachelor’s degree in Business Administration or Public Administration plus four years in a related field.
• Master’s degree may substitute for up to two years of experience.
• Experience in airport or property management is preferred.

Responsibilities

• Monitor a portfolio of revenue contracts.
• Assist in developing and coordinating revenue solicitations.
• Prepare and analyze reports on contract performance, revenue, compliance findings and KPIs.
• Conduct routine inspections of leased space to verify compliance.
• Maintain relationships with tenants and serve as primary contact for contract inquiries.

Skills

Contract management

Data analysis

Budgeting

Communication

Education

Bachelor’s degree in Business Administration or Public Administration

Job description

About This Position

The Contract Management Specialist III is responsible for administering, monitoring and ensuring compliance of a diverse portfolio of airport revenue contracts. The Contract Management Specialist III supports the Commercial Manager by developing revenue solicitations, coordinating contract implementation, overseeing tenant performance and maintaining strong business relationships with concessionaires. The Contract Management Specialist III ensures that all contractual obligations are met in accordance with airport policies, contract administration procedures and applicable regulations, while proactively identifying risks, resolving issues, and promoting effective stewardship of airport revenue streams.

Primary Duties

• Monitor a portfolio of revenue-generating contracts.
• Assist in developing, drafting, and coordinating revenue solicitations.
• Prepare, analyze, and maintain reports related to contract performance, revenue, compliance findings, and key performance indicators.
• Conduct routine inspections of leased space to verify compliance.
• Manage and maintain business relationships with tenants.
• Serves as primary POC for contract-related inquiries/concerns.
• Ensures contract activities, deliverables, compliance checks, and renewals are documented and tracked within the approved system.
• Coordinate with internal departments to support contract development, issue resolution, and enforcement actions.

Job Description

Contract Management Specialist III Purpose: Under limited supervision, develops and manages complex contracts and grants.

Duties, Functions and Responsibilities

• Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
• Prepares for bids process by gathering and coordinating contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on contract bid; recommending and preparing effective supplemental terms and conditions, and drafting purchase documents for bid.
• May also perform spot buying off existing contracts (per Central Purchasing policy limitations).
• Develops and maintains contract database(s) spreadsheets and/or other contract management software tools.
• Enters data into the system of record and generates approval documents to support purchases.
• Establishes budgeted base and resolves variances.
• Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award.
• Develops and manages requirements for complex contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract's dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities.
• Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison to explain performance evaluations and obtain feedback, and reporting and resolving complex contractual issues.
• Prepares and/or develops reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers.
• Manages supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions.
• Coordinating product demonstrations.
• Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions.
• Conducts site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements.
• Develops requirements for new contracts by researching purchase history and product information; coordinating and compiling requirements; deciding and preparing effective supplemental terms and conditions; deciding and preparing effective contractor performance measurements.
• Researches and responds to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.

Knowledge, Skills, and Abilities

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of contract law, contracting practices, regulations, policies and techniques.
• Knowledge of contract development, contract language, terms, conditions, etc.
• Knowledge of Federal, State and Local laws.
• Knowledge of city practice, policy and procedures.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to evaluate contract agreements.
• Ability to write specific terms or conditions for contracts.
• Ability to enforce contractual obligations.
• Ability to evaluate contractor performance.
• Ability to resolve complex problems.
• Ability to lead a work group.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with other City employees and the public.

Minimum Qualifications

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field.
• Experience may substitute for education up to the maximum of four (4) years.
• A Master’s Degree may substitute for required experience up to two (2) years.

Preferred Qualifications

• Experience managing competing priorities and deadlines in a commercial airport or property management environment.
• Proven problem-solving skills and sound judgment in addressing contract issues and tenant concerns.
• Proficient with contract management systems.
• Ability to read, interpret, and apply legal contract language.
• Experience drafting and managing solicitations such as RFPs.
• Strong analytical skills.
• Ability to travel.

Licenses and Certifications Required

None.

Compensation Range

The annual hiring range for this position is $62,890.00-$77,980.00.

Travel

This position requires traveling to multiple sites as part of the regular job duties. A driving record verification will be conducted. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Go to the Driver Safety Program for more information at City of Austin Driver Safety Standards.

Critical Personnel

This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services.

Work Hours

8:00 AM-5:00 PM, Monday-Friday. Hours may change according to departmental needs; work hours may include after hours, holidays, and weekend work.

Good Standing – Department/Division Postings

Employees, in good standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employees must remain in good standing through the top candidate selection phase at which time the good standing status will be re-verified.

Post Interview Verification

If you are selected as the top candidate for a position, we will contact your current and former employers, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates are also required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the minimum or preferred qualifications, and a copy of your DD-214 if claiming Veteran’s preference.

Benefits

• Working with Aviation provides a number of health and welfare benefits see City of Austin Promotional Benefits Overview and click HERE to learn more.

See us in action

Austin-Bergstrom International Airport - AUS - YouTube

About Austin-Bergstrom International Airport

Owned by the City of Austin and operated by the Department of Aviation, Austin-Bergstrom International Airport is an economic engine, supplying over 74,000 direct and indirect jobs in the Central Texas region. Now, as we build the airport’s largest improvement program in its history, we are redefining the travel experience in one of the fastest-growing cities in the United States. This is an exciting opportunity to join the team behind Journey With AUS, the airport’s expansion and development program, where bold ideas, cutting-edge infrastructure, and a shared commitment to excellence are taking flight.

Join the City of Austin Team

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - that anchor our delivery of services that significantly impact the lives of Austinites.

What Makes the City of Austin Special?

Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

Value and Innovation: Work in an environment where employees are valued and innovation thrives.

Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

EEO Statement for City of Austin

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation.

In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act.

If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call [phone] or Texas Relay by dialing 7-1-1.

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