Auction Operations Coordinator

BigIron; Illinois; On-site; USD 42,000 - 54,000; Full time

Job summary

BigIron is seeking an Auction Operations Coordinator to help keep the auction process accurate, compliant, and running smoothly. You will work with our Sales Team, lenders, buyers, and sellers while reviewing titles and researching basic liens, managing listings, and supporting the auction workflow.

This entry-level role is ideal for someone early in their career who enjoys research, problem-solving, and a fast-paced environment where attention to detail matters.

Qualifications

• High School Diploma or equivalent work-related experience.
• 0–2 years of entry-level to early-career experience.
• Strong organizational skills and attention to detail.

Responsibilities

• Conduct basic lien searches using iLien software.
• Title and VIN search on states SOS and DMV sites.
• Review, confirm and manage titles pre-auction for the assigned region.
• Proofread auction descriptions for accuracy, quality, grammar, spelling, and category placement.
• Publish listings and lots to the public website.
• Provide pre- and post-auction support to the Sales Team, lenders, buyers, and sellers.
• Maintain and update status changes for each listing agreement according to legal ownership.
• Maintain departmental reports and contribute to reporting improvements.
• Prioritize and manage workload to meet deadlines.

Skills

Organizational skills

Attention to detail

Effective communication

Customer service

Education

High School Diploma or equivalent

Tools

iLien software

Microsoft Office

Adobe

Job description

Brief Description

BigIron is looking for a detail-oriented and organized team member to join our team in a role that plays an important part in keeping the auction process accurate, compliant, and running smoothly. As an Auction Operations Coordinator, you will work closely with our Sales Team, lenders, buyers, and sellers while reviewing titles, conducting basic lien and ownership research, managing listings, and providing support throughout the auction process. This is a great opportunity for someone early in their career who enjoys research, problem-solving, and working in a fast-paced environment where attention to detail matters.

Brief Description

BigIron is looking for a detail-oriented and organized team member to join our team in a role that plays an important part in keeping the auction process accurate, compliant, and running smoothly. As an Auction Operations Coordinator, you will work closely with our Sales Team, lenders, buyers, and sellers while reviewing titles, conducting basic lien and ownership research, managing listings, and providing support throughout the auction process. This is a great opportunity for someone early in their career who enjoys research, problem-solving, and working in a fast-paced environment where attention to detail matters.

Essential Functions

• Conduct basic lien searches using iLien software.
• Conduct Bankruptcy searches.
• Title and VIN search on states SOS and DMV sites.
• Maintain in-depth knowledge of UCC filings and apply them to auction processes.
• Review, confirm and manage titles pre-auction for the assigned region.
• Proofread auction descriptions for accuracy, quality, grammar, spelling, and category placement.
• Maintain and update status changes for each listing agreement according to legal ownership.
• Review, accept, and publish listings and lots to the public website.
• Provide basic pre- and post-auction support to the Sales Team, lenders, buyers, and sellers.
• Maintain departmental reports and contribute to ongoing reporting improvements.
• Prioritize and manage workload to ensure deadlines and objectives are met effectively.
• Complete all required training and demonstrate expertise by implementing training in day-to-day tasks.
• Use sound judgment and discretion to review, research, and resolve issues, recommending process improvements when appropriate.
• Perform additional duties as assigned by management.

Requirements

• High School Diploma or equivalent work-related experience.
• Entry-level to early-career experience (0-2 years)
• Strong organizational skills and attention to detail.
• Effective communication and customer service skills.
• Proficient in Microsoft Office (Word, Excel, Teams, Outlook), Adobe and other company applications.
• Ability to maintain confidentiality of proprietary information.
• Must possess a valid driver's license and maintain an insurable driving record.
• Occasional travel required.

Summary

BECOME PART OF THE BIGIRON LEGACY

As a swiftly expanding auction company, we are growing into new verticals and geographies offering special opportunities for dynamic leaders. Our sales volume, growth and strategic objectives are quickly elevating our demand and need for exceptional, experienced, and driven candidates to partner with our executive leadership in our mission to succeed.

Working with us, you'll be challenged daily to improve yourself, and take on your position as if it was your own business. Our organization is seeking high-performance leaders that spark the entrepreneurial spirit in others and encourage them to live up to their true potential.

When you join our team, you're becoming part of a multi-generational legacy that strives to become the most recognized, customer-focused equipment, real estate, transportation, livestock, and collector car platform in the online auction industry.

Join us as we continue making waves in the industry. www.bigiron.com