Attorney Recruiting Assistant

Mcguirewoods; Charlotte (NC); Hybrid; USD 45,000 - 65,000; Full time

Job summary

McGuireWoods LLP is seeking an Administrative Assistant to support Attorney Recruiting teams across multiple offices. The ideal candidate will contribute to the coordination of recruiting activities and possess strong organizational and communication skills. This role offers a hybrid work option, fostering a supportive and professional environment.

Qualifications

• 1–2 years of administrative experience in a law firm or professional services.
• Strong written communication skills.
• Highly organized and detail-oriented.

Responsibilities

• Coordinate interview scheduling and maintain applicant tracking systems.
• Draft offer letters and support onboarding processes.
• Support campus recruiting efforts and manage candidate communications.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Tools

Microsoft Office

LawCruit

iManage

Chrome River

Job description

Overview

McGuireWoods LLP is seeking an Administrative Assistant to support our Attorney Recruiting teams in multiple offices. The ideal candidate will have experience in a law firm or professional services environment. This role is essential to the smooth coordination of recruiting and onboarding activities across various attorney hiring programs and requires a high level of professionalism, discretion, and flexibility.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834.Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance.OurApplicant Disclosuresdescribe your rights. OurPrivacy Statementdescribes how we will process and safeguard your personal data.

Responsibilities

• Coordinate interview scheduling for lateral hires, summer associates, and student recruiting (OCI and callback interviews), including creating video links, booking conference rooms, and preparing evaluation materials.
• Maintain applicant tracking systems (LawCruit) and document management systems (iManage), ensuring accurate and up-to-date candidate records and supporting materials.
• Assist with job postings and requisition management on internal and external platforms for lateral and student hiring.
• Draft and send offer letters via DocuSign, initiate background checks, and track onboarding documents for all attorney hires (lateral, summer, and fall).
• Support onboarding by preparing checklists, creating orientation materials, and communicating with internal departments.
• Support planning and preparing for summer associate events, orientations, reviews, and mentoring assignments, in collaboration with the recruiting coordinator and manager.
• Process recruiting-related expenses and invoices, including candidate travel reimbursements and search firm payments, through Chrome River.
• Maintain relationships with search firms, manage portal access, and coordinate agreement signatures.
• Support campus recruiting efforts by assisting with OCI registrations, monitoring law school calendars, maintaining outreach materials, and updating event calendars.
• Track key candidate data and manage communications with candidates throughout the process.

Qualifications

• 1–2 years of administrative experience, ideally in a law firm or professional services environment, with a preference for exposure to Human Resources, Recruiting, or Legal/Professional Services.
• Strong written communication skills, including the ability to draft and format business correspondence with attention to grammar and proofreading.
• Highly organized and detail-oriented, with the ability to prioritize, multitask, and troubleshoot in a fast-paced setting.
• Professional and effective communication with both internal and external stakeholders.
• Proficient in Microsoft Office, particularly Excel, and experienced in managing tracking databases.

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