Attendance Secretary - Secondary

Federal Way Public Schools; Washington (District of Columbia); On-site; USD 43,000 - 49,000; Full time

Job summary

Federal Way Public Schools seeks an Attendance Secretary to manage attendance records and report generation for secondary students. The role also involves Becca records, parent communications, and coordinating with the attendance team.

Requirements include a high school diploma, 2 years of secretarial experience, and proficiency with Word/Excel, plus the district SIS or ability to learn quickly. The position is 8 hours per day, 210 days per year, with a shift of 7:00-3:30.

Qualifications

• High school diploma or equivalent is required.
• Two (2) years of secretarial experience.
• Basic knowledge of Microsoft WORD, EXCEL; District’s Student Information System or the ability to learn within 3 months; Positive evaluations.

Responsibilities

• Record and track attendance in the district’s student information system (period and daily attendance).
• Produce daily attendance reports.
• Submit, track, and maintain Becca records.
• Collaborate with attendance team to provide interventions for students with attendance issues.
• Make phone calls to verify student absences.
• Greet staff, parents, and visitors and provide information as needed.

Skills

Secretarial experience

Education

High school diploma or equivalent

Tools

Microsoft WORD

Microsoft EXCEL

Job description

Frontline Applicant Tracking - Federal Way Public Schools

• Days of the Week: Monday,Tuesday,Wednesday,Thursday,Friday
• Shift Times: 7:00-3:30
• Position Type: Classified/ Clerical
• Date Posted: 9/1/2026
• Location: Kilo Middle School
• Hours per Day: 8 hours per day; $31.48 - $35.45 DOE
• Days per Year: 210

POSITION SUMMARY: The Attendance Secretary at the secondary level is the main contact for attendance records. This position is responsible for keeping administrators aware of attendance related problems and contacting parents with student attendance issues. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Responsible for recording and tracking attendance records for students using the District’s current student information system. This may include both period attendance and daily attendance. This position is also responsible for producing daily attendance reports.
• Responsible for submitting, tracking and maintaining Becca records.
• Collaborate with attendance team to provide intervention for student attendance.
• Make phone calls to verify student absences.
• Greet students, staff, parents, community members, and other visitors upon their entrance to the building.
• May also assist with answering incoming telephone calls, providing accurate information, directing calls to others, and taking messages. This position may periodically need to problem-solve with frustrated and/or disgruntled parents either by telephone or in person.

OTHER RESPONSIBILITIES:

• Assist Office Manager with secretarial tasks
• May assist with input of discipline and other student record information and year end reports associated with discipline
• Assist with parent communications such as newsletters, e-mails, flyers, surveys, etc. to students, staff, and community
• May assist with processing paperwork associated with free and reduced lunch
• Assist with health room coverage when health room staff is not available to include caring for ill children, complete accident reports, administering medications, and provide first aid, ensuring that a parent or guardian is called when necessary and to pick up student when applicable
• Multilingual staff may be asked to translate within their scope of work
• Provide administrative support
• May periodically supervise students who, for a variety of reasons, are visiting the office area
• May maintain volunteer records

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent
• Two (2) years of secretarial experience

ADDITIONAL REQUIREMENTS:

• Basic knowledge of Microsoft WORD, EXCEL
• District’s Student Information System or can learn the program within 3 months of hire
• Positive evaluations

CONDITION OF EMPLOYMENT:

• Criminal background clearance
• Work scheduled hours on a consistent basis

KNOWLEDGE OF:

• School board policies and procedures
• Microsoft WORD and EXCEL
• District’s Student Information System
• Database Management

ABILITY TO:

• Organize and perform job responsibilities efficiently and independently without close supervision and able to pay strict attention to detail
• Perform safety responsibilities while under pressure.
• Demonstrate basic knowledge of modern technology and willingness and ability to increase knowledge to proficiency
• Speak, read and follow written or verbal communications: able to proofread
• Exhibit proper telephone etiquette
• Practice effective safety and security within individual work routines.
• Remain flexible; able to cope with frequent interruptions as part of a daily routine, to multi-task and shift priorities to meet required deadlines
• Develop and maintain positive customer relations with staff, students, parents, and the public in a multicultural and multiracial community
• Cope with and assist angry or distraught students, parents, and other community members
• Work collaboratively with District staff and promote teamwork with co-workers
• Practice ethical and professional standards of conduct including the requirements of confidentiality
• Abide by Federal Way Public Schools’ Policies and Procedures
• Perform the essential functions of the job with or without reasonable accommodations

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:

• Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District.
• Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools’ commitment to “Each Scholar: A Voice. A Dream. A Bright Future.”
• Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will regularly stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling. The employee will frequently be required to sit for extended periods of time and use a computer screen and keyboard. The employee may occasionally be required to squat, kneel, and use hands for fine manipulation, climb stairs/ladder, lift and reach overhead, and lift/carry. The employee must regularly lift/carry up to 5 pounds and must frequently lift /carry up to 15 pounds. The employee will occasionally lift/carry a maximum of 25 lbs. The employee is occasionally required to push/pull a maximum weight of 200 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. The position regularly deals with frequent interruptions, demanding deadlines, and occasionally deals with angry and distraught students, employees and community members.

WORK SCHEDULE

This position typically works, ___hours per day, Monday through Friday, ___ days per year

REPORTING RELATIONSHIP

This position reports to and is evaluated the building Principal and/or Designee. This position may receive some direction and setting of priorities from the Office Manager.

REPRESENTATION

Federal Way Education Association – Education Support Professionals (FWEA-ESP)

LEVEL OF COMPENSATION

Level 4 on the FWEA-ESP Salary Schedule.

This position includes the following benefits prorated based on FTE – Medical, dental vision, sick and vacation leave, life insurance, professional development dollars, retirement.

Classification History:

• Created 9/1/2001
• Updated 8/2018
• Updated FWEA-ESP job review 11/2019

Disclaimer The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility and the level of knowledge and skills typically required but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.

All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability or veteran status.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification.

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We're here to help! For questions regarding HR policies or your employment, please contact Federal Way Public Schools directly at [phone].

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Federal Way Public Schools Nondiscrimination Statement

Federal Way Public Schools does not discriminate in any programs or activities on the basis of race, color, national origin or ethnicity, religion, creed, sex or gender, sexual orientation, gender expression or identity, age, marital or family status, veteran or military status, disability, or the use of a trained dog guide or service animal. The district provides equal access to the Boy Scouts of America and other designated youth groups.

If you have questions or complaints regarding alleged discrimination please email one of the coordinators listed below, or call the district office at 253-945-2000 and ask for one of the coordinators listed below.

Civil Rights Compliance Coordinator

Diane Ellis

[phone]

[e-mail]

Title IX Coordinator

Diane Ellis

[phone]

[e-mail]

504 Compliace Coordinator

Toni Cheever

[e-mail]

Federal Way Public Schools Equal Employment Opportunities Statement

Federal Way Public Schools provides equal employment opportunity and treatment for all applicants and staff in recruitment, hiring, retention, assignment, transfer, promotion and training, and does not discriminate in any programs or activities on the basis of race, color, national origin or ethnicity, religion, creed, sex or gender, sexual orientation, gender expression or identity, age, marital or family status, veteran or military status; disability, or the use of a trained dog guide or service animal.

If you have questions or complaints regarding alleged discrimination please contact the district office at 33330 8 th Avenue, and ask for one of the following coordinators:

Civil Rights Compliance Coordinator

Diane Ellis

[phone]

[e-mail]

Title IX Coordinator

Diane Ellis

[phone]

[e-mail]

504/ADA Coordinator

Toni Cheever

[phone]

[e-mail]