ATTENDANCE/RECORDS CLK

Orange County Public Schools; Florida; On-site; USD 21,000 - 30,000; Full time

Job summary

Orange County Public Schools is seeking a clerical data entry specialist to support guidance personnel and administration. The role involves entering student data into the district software, maintaining attendance records, and assisting with FTE processes and scheduling.

It requires a high school diploma or GED and at least one year of clerical experience. The position emphasizes accurate data handling, customer service in a school environment, and the ability to adapt to multiple office tasks.

Qualifications

• High school diploma or GED with at least one year of clerical work or training.
• Ability to enter and maintain student records and run basic reports.
• Familiarity with district software systems and office tools.

Responsibilities

• Enter student data into the district software system (demographics, immunizations, scheduling, discipline, teacher info).
• Analyze reports and maintain student attendance/records; backup front office staff as needed.
• Provide clerical support to guidance personnel and administration; prepare correspondence.
• Mails letters to parents regarding immunizations and address verification; maintains files.

Skills

Data utilization

Human interaction

Equipment utilization

Verbal aptitude

Mathematical aptitude

Functional reasoning

Situational reasoning

Education

High school diploma or GED

Tools

District software system

Word processing

Database

Job description

Salary Schedule

Under general supervision, the purpose of this position is to perform school-based duties associated with entering data and providing clerical support to guidance personnel and administration. Employees in this classification perform routine clerical functions in the form of entering student data on the district software system, analyzing reports, maintaining student attendance/records, and serving as a backup for other front office personnel. Employees also perform special projects for administration. Performs related work as directed.

Examples Of Essential Functions

• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
• Enters student data into a computer system consisting of demographics, immunizations, scheduling, discipline, and teacher information.
• Assists with FTE process; consults FTE manual and applies policies and procedures; analyzes, evaluates, and edits FTE reports; makes recommendations to principal and other school administrators.
• May serve as an assistant to the ESE placement specialist; type weekly agendas and distribute; analyze and edit discrepancies.
• Serves as a backup to the Registrar, Secondary or other administrative support personnel; prepares and distributes master schedule.
• Assists, as needed, in providing clerical support to the Principal; analyzes and edits class rolls; makes recommendations to administration, and performs special projects, as assigned.
• Writes and prepares correspondence and follow‑up letters with parents regarding immunizations, address verification; mails letters as required.
• Maintains student records and files.
• Operates a computer to enter, retrieve, review, or modify data; utilizes word processing, database, and software programs applicable to their functional area.
• Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, copy machine, or fax.
• Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
• Responsible for timely and accurate information they maintain as part of their job responsibilities.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class.

The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Marginal Functions

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Performs related duties as directed.

Minimum Training And Experience

High school diploma or GED; supplemented by a minimum one year previous experience and/or training in clerical work and recordkeeping, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.

PERFORMANCE APTITUDES

Data Utilization

Requires the ability to calculate, compute, summate, and/or tabulate data and/or information. Includes performing subsequent actions in relation to these computational operations.

Human Interaction

Requires the ability to exchange information for the purpose of obtaining information or clarifying details. Performs such within well‑established policies, procedures and standards.

Equipment, Machinery, Tools, and Materials Utilization

Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude

Requires the ability to utilize a wide variety of reference and descriptive data and information.

Mathematical Aptitude

Requires the ability to perform addition, subtraction, multiplication, and division.

Functional Reasoning

Requires ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi‑routine standardized work with some latitude for independent judgment concerning choices of action.

Situational Reasoning

Requires the ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre‑defined duties which are often characterized by frequent change.

ADA COMPLIANCE

Physical Ability

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds) and occasionally 20 to 50 pounds of weight. Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements

Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors

Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.